Notice of Sole Source - 2025 ALA Annual Conference Space Rental
ID: 2025-CLL-0043Type: Special Notice
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Convention and Trade Show Organizers (561920)

Original Source

https://sam.gov/opp/0cc835cf72154a9984a1e274e59bc4e7/view
Timeline
    Description

    The Library of Congress is seeking to rent exhibit space for its booth at the 2025 American Library Association (ALA) annual conference, scheduled for June 27-30, 2025, at the Pennsylvania Convention Center in Philadelphia, PA. The contract requires the provision of 1,200 square feet of booth space with four corners, with setup beginning on June 25, 2025, and removal occurring from June 30 to July 1, 2025. This rental is crucial for the Library's participation in the ALA conference, a significant event for library and information professionals, allowing the Library to engage in educational outreach about its collections and services. Interested parties can contact Eric Pacheco at erpacheco@loc.gov or Brian D. Curl at bcurl@loc.gov for further information, noting that the contract is valued below $250,000 but above $25,000, and proposals from other parties are not being accepted.

    Point(s) of Contact
    Eric Pacheco
    erpacheco@loc.gov
    Brian D. Curl
    (202) 707-3090
    bcurl@loc.gov
    Files
    Title
    Posted
    Draft Statement of Work.pdf
    The Library of Congress is seeking to rent exhibit space for its booth at the 2025 American Library Association (ALA) annual conference, scheduled for June 27-30, 2025, at the Pennsylvania Convention Center in Philadelphia. The contractor is required to provide 1,200 square feet of booth space with four corners for the event. Setup is to begin on June 25, 2025, and the removal process will commence on June 30, 2025, continuing through July 1, 2025. The purpose of this request is to facilitate the Library's participation in the ALA conference, which is a significant gathering for library and information professionals in the United States. The document outlines the expectations and timeframe for the exhibit space rental, emphasizing the importance of the venue for the Library's outreach and engagement efforts within the library community.
    Justification and Approval - Final_Redacted.pdf
    The Library of Congress is seeking approval for a contract that allows for other than full and open competition for a short-term rental space at the American Library Association's annual conference in June 2025. This contract, valued over $250,000, is justified under the Competition in Contracting Act, stating that only the ALA Show Management can provide the necessary exhibit space. The purpose of this rental is to support the Library's educational outreach efforts at the conference, which involves sharing information about its collections and services. The justification indicates the urgency of the requirement, noting that the Library has participated in this conference for over 20 years, reinforcing the importance of ALA as the sole provider of the needed services. The contracting officer has determined that the prices for the rental are fair and reasonable, based on historical costs and market comparisons. Steps to increase future competition were noted, but it is emphasized that ALA remains the only viable source for this particular service. Ultimately, the document serves to formalize the need for limited competition based on unique operational requirements and the established relationship with the ALA conference.
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    Notice of Sole Source - 2025 ALA Annual Conference Space Rental
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