Film Preservation Lab Equipment Maintenance - Library of Congress
ID: 030ADV26Q0019Type: Combined Synopsis/Solicitation
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Libraries and Archives (519210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PHOTOGRAPHIC EQUIPMENT (J067)

Original Source

https://sam.gov/workspace/contract/opp/cc8580a6182943cbbc9ad471da63e6c6/view
Timeline
    Description

    The Library of Congress is seeking contractor support for the maintenance and repair of film preservation equipment at the National Audiovisual Conservation Center (NAVCC) in Culpeper, Virginia. The procurement involves providing periodic preventative maintenance, ad hoc repairs, remote support, and spare parts for both historical and contemporary film equipment, under an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract structure. This contract is crucial for preserving audiovisual heritage, ensuring that the equipment remains operational and effective for ongoing conservation efforts. Interested contractors must submit their proposals by January 16, 2026, at 5:00 PM EST, and can direct inquiries to Colleen Daly at cdaly@loc.gov or James Robinson at jarobinson@loc.gov.

    Point(s) of Contact
    Colleen Daly
    cdaly@loc.gov
    James Robinson
    jarobinson@loc.gov
    Files
    Title
    Posted
    030ADV26Q0019 0001.pdf
    Solicitation 030ADV26Q0019 0001, issued by the Library of Congress, Contracts and Grants Directorate, has been amended to extend the offer submission deadline to January 16, 2026, at 5:00 PM EST. Additionally, Attachment J1 - Question and Answer_030ADV26Q0019_22Dec2025 has been included. This amendment modifies the original solicitation by updating the deadline and adding a new document, with all other terms and conditions remaining unchanged. Offerors are responsible for tracking these amendments and acknowledging receipt, as failure to do so may result in rejection of their offer.
    030ADV26Q0019.pdf
    The Library of Congress is seeking contractor support for the maintenance and repair of its film preservation equipment at the National Audiovisual Conservation Center (NAVCC). This Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract will cover annual preventative maintenance, ad hoc repairs, emergency services, remote support, and spare parts for a range of historical and contemporary film equipment. The contract has a base period of five years, with a minimum obligation of $1,000.00 and a maximum of $150,000.00. The contractor must provide qualified technicians with at least five years of experience with the specified equipment. All work will be initiated via Task Orders or purchase card authorizations, with detailed estimates and post-service reports required. Specific clauses address contractor conduct, security, and invoicing procedures, emphasizing electronic submission via ipp.gov.
    J1 - Question and Answer_030ADV26Q0019_22Dec2025.pdf
    This Question and Answer document addresses inquiries regarding Request for Quote #030ADV26Q0019 for Film Preservation Laboratory Equipment Maintenance. Offerors are required to quote for a minimum of three years (Ordering Periods I-III) but may include years IV and V. A key concern raised is the EPA's impending restrictions on Perchloroethylene (PERC), used in two Lipsner Smith CF8200 machines. The Library of Congress intends to convert these machines to a new HFE solvent by 2026. Contractors can continue servicing PERC machines until an EPA final ruling or conversion, whichever comes first. The Library is open to removing or amending the service requirement for these specific machines if a contractor is uncomfortable, provided a formal request is submitted by January 5, 2026.
    Lifecycle
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    Film Preservation Lab Equipment Maintenance - Library of Congress
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    Combined Synopsis/Solicitation
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