Stockton Boiler Plant Maintenance
ID: 36C26126Q0263Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF261-NETWORK CONTRACT OFFICE 21 (36C261)MATHER, CA, 95655, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- PLUMBING, HEATING, AND WASTE DISPOSAL EQUIPMENT (J045)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/workspace/contract/opp/1ccf9d7627ff44c6a1b2f2a2c8800f68/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking to procure boiler plant maintenance services for the Stockton VA Clinic in California through a sole source contract with R.F. MacDonald Co., LLC, the exclusive authorized representative for Cleaver-Brooks boilers in the region. The procurement will cover comprehensive inspections, preventative maintenance, and burner management system controls maintenance for all VA-owned boilers, ensuring compliance with regulatory standards such as NFPA, TJC, and OSHA. This contract is crucial for maintaining the operational integrity of the boiler systems, which are currently under warranty, and is anticipated to be a firm-fixed-price contract with a base year and one option year. Interested parties must submit their statements of capability and other required documentation to David Alvarez at david.alvarez4@va.gov by January 13, 2026, at 10:00 AM Pacific Time.

    Point(s) of Contact
    David J. Alvarez
    david.alvarez4@va.gov
    Files
    Title
    Posted
    36C26126Q0263 NOI.pdf
    The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 has issued a solicitation for comprehensive boiler plant maintenance services for the VA Northern California Health Care System's Stockton, CA VA Clinic. The contract, solicitation number 36C26126Q0263, includes a base year (February 1, 2026 – January 31, 2027) and one one-year option. Services encompass burner management systems controls maintenance, boiler inspections, preventative maintenance, testing, reports, consultation, and coordinated repairs. The scope of work details specific requirements for qualified boiler operators and professional inspectors, adherence to regulatory guidelines (NFPA, TJC, OSHA), and performance standards. The contract also outlines provisions for unscheduled maintenance, repairs (with a not-to-exceed amount of $85,000), and emergency call-back services (with a not-to-exceed amount of $25,000). Various FAR and VAAR clauses are incorporated by reference, covering aspects such as contract terms, conditions, insurance requirements, and prohibitions on certain foreign-made equipment and services, including those from Huawei, ZTE, Kaspersky Lab, and FASC-prohibited unmanned aircraft systems. Invoices will be submitted monthly in arrears and processed electronically.
    QASP.rtf
    This government file outlines the Quality Assurance Surveillance Plan (QASP) for a federal contract, detailing performance requirements and surveillance methods. It specifies contractor responsibilities for emergency repairs, equipment provision, detailed reporting, and scheduled maintenance. Key performance indicators include a two-hour response time for emergencies, proper tools for service, legible and complete reports, and effective use of scheduled maintenance time. The document also mandates the contractor to establish and maintain a Quality Control Plan (QCP) within 30 days of contract award, subject to government review and revision. The government will monitor QCP compliance and use the QASP standards to determine contractor performance against Acceptable Quality Levels (AQLs), with a 100% compliance requirement for administrative reports.
    SSJ Stockton Boiler Plant Maintenance_Redacted.pdf
    The Department of Veterans Affairs, specifically the VA Northern California Health Care System, is processing a sole source justification for boiler plant maintenance services at the Stockton VA Clinic. This procurement, falling under FAR 13.5 Simplified Procedures for Certain Commercial Items, is restricted to R.F. MacDonald Co., LLC because they are the exclusive authorized representative for Cleaver-Brooks boilers in California. The manufacturer mandates that only authorized representatives perform service and warranty work to avoid voiding the warranty. The services include comprehensive inspections and preventative maintenance for all boiler components, adhering to regulatory guidelines such as NFPA codes, TJC standards, and OSHA regulations. The contract is anticipated to be a new single-award, firm-fixed-price contract with a base year and one option year. Market research identified other small businesses, but none could meet the requirement due to the warranty stipulation. The current boiler warranty expires in 2027, after which the agency intends to fully compete for subsequent acquisitions.
    Lifecycle
    Title
    Type
    Stockton Boiler Plant Maintenance
    Currently viewing
    Special Notice
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