Sources Sought - FYSU Cloud Web-Based Inventory Management System Service
ID: IHS1520800Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/workspace/contract/opp/1838344e0ce6464db6bfacbe94a0e048/view
Timeline
    Description

    The Indian Health Service (IHS) is seeking qualified Indian Small Business Economic Enterprises (ISBEEs) to provide a cloud-based inventory management system for the Fort Yuma Health Care Center (FYHCC) in Winterhaven, California. The required system must include features such as real-time inventory tracking, automated purchasing workflows, electronic requisitioning, barcode and mobile scanning capabilities, and customizable reporting and analytics, along with comprehensive implementation services, training, and ongoing technical support. This procurement is crucial for modernizing inventory management operations within the healthcare facility, ensuring efficient and effective service delivery. Interested vendors must submit their qualifications, including a completed Indian Economic Enterprise Representation form, by December 24, 2025, at 1 PM EST, and can contact Minkyu Kim at minkyu.kim@ihs.gov for further information.

    Point(s) of Contact
    Minkyu Kim
    minkyu.kim@ihs.gov
    Files
    Title
    Posted
    Attachment 1 - IHS Indian Economic Enterprise Representation form.pdf
    The Indian Health Service (IHS) requires potential contractors to self-certify as an “Indian Economic Enterprise” (IEE) under the Buy Indian Act (25 U.S.C. 47) for solicitations, sources sought, and RFIs. This form, issued by the Department of Health & Human Services, ensures that offerors meet the IEE definition at the time of offer, contract award, and throughout the contract performance period. Contractors must immediately notify the Contracting Officer if they no longer meet eligibility. Eligibility documentation may be required, and awards are subject to protest. False or misleading information can lead to severe penalties under 18 U.S.C. 1001 and 31 U.S.C. 3729 to 3731. Additionally, successful offerors must be registered with the System for Award Management (SAM). The form includes a representation section for offerors to affirm their IEE status, requiring the name of the 51% owner, certifying signature, printed name, tribal entity, business name, and DUNS number.
    Attachment 2 - Statement of Work.pdf
    The Indian Health Service (IHS) Fort Yuma Health Care Center (FYHCC) seeks a contractor to implement a cloud web-based inventory management system. This system will modernize operations by providing simple ordering, enterprise-wide inventory control, customizable reporting, and seamless integration with Microsoft programs. Key modules include inventory management, analytics, purchasing with unlimited approval layers, requisition, and receiving. The system must create purchase orders, track inventory by barcode, and offer 24/7 accessibility. The contractor will be responsible for software installation, maintenance, updates, and providing comprehensive training and helpdesk support. The period of performance is a base year with four option years, and the contractor must have at least 20 years of experience in inventory management and healthcare software development. The system needs to be compatible with 64-bit Windows operating systems and accessible via the facility's intranet.
    IEE Sources Sought.pdf
    The Indian Health Service (IHS) is issuing a Sources Sought Notice for a Cloud Web-Based Inventory Management System Service for the Fort Yuma Health Care Center. This notice serves as market research to identify qualified Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs) in accordance with the Buy Indian Act. The required system is a cloud-based inventory management software offering real-time tracking, automated purchasing, electronic requisitioning, customizable reporting, integration with Microsoft applications, barcode and mobile scanning, multi-layer approval workflows, and electronic vendor ordering. The contractor will be responsible for implementation, data integration, training, and ongoing support to ensure 24/7 functionality. Interested firms must submit company information, point of contact, FSS/SEWP contract number (if applicable), DUNS or SAM UEI number, Tax ID, business category (IEE or ISBEE), a capability statement, and manufacturer authorization for distribution. Additionally, firms must provide a completed IHS Indian Economic Enterprise Representation form and identify their Federally Recognized Indian Tribe or Alaska Native Corporation for IEE status. Responses are due by December 24, 2025, at 1 PM EST.
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    Sources Sought - FYSU Cloud Web-Based Inventory Management System Service
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