R614--Document Destruction -CI Base +4 POP: 08-01-2025 to 07-31-2026
ID: 36C26325Q0501Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Original Source

https://sam.gov/opp/ef72831078d947ae9a6ba9967a262cfc/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide document destruction services at the Central Iowa VA Health Care System in Des Moines, Iowa. The contract involves the destruction of approximately 290,000 pounds of sensitive paper records annually, ensuring compliance with VA Directive 6371 and the proper disposal of personally identifiable information (PII). This service is critical for maintaining the confidentiality and security of sensitive information, and contractors must adhere to strict security measures, including providing certificates of destruction and implementing a reliable chain of custody. Interested parties are required to respond by March 5, 2025, with details regarding their socio-economic classifications under NAICS 561990. For further inquiries, contractors can contact Contract Specialist Marie Weathers at marie.weathers@va.gov or by phone at 605-347-2511.

    Point(s) of Contact
    Marie WeathersContract Specialist
    (605) 347-2511
    marie.weathers@va.gov
    Files
    Title
    Posted
    36C26325Q0501.docx
    The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice for Document Destruction services at the Central Iowa VA Health Care System (VACIHCS) in Des Moines, Iowa. The contract is intended for the destruction of approximately 290,000 pounds of sensitive paper records annually in compliance with VA Directive 6371, ensuring proper disposal of personally identifiable information (PII). Interested contractors are asked to respond by March 5, 2025, with details about their socio-economic classification as per NAICS 561990. The scope includes performing routine document collection and destruction, adhering to strict security and confidentiality measures, and ensuring documentation such as certificates of destruction are provided after services. The selected contractor must implement a reliable chain of custody and communication protocol, ensuring compliance with federal regulations. Furthermore, contractor personnel will be required to obtain VA identification to operate on-site, maintain appropriate conduct, and address any operational issues effectively. This notice serves primarily to assess the market for qualified contractors, not as a solicitation for bids.
    Response Form to Sources Sought Notice.pdf
    The document outlines a Sources Sought Information and Capabilities form intended for potential contractors responding to government Requests for Proposals (RFPs). It requests detailed corporate information, including company name, address, DUNS number, contact details, and socio-economic classifications such as Small Business and Veteran-Owned classifications. The form seeks to determine the contractor's capabilities by asking them to specify the percentage of services they can complete as a prime contractor versus the percentage they plan to subcontract. This information helps the government assess the capacity and suitability of firms looking to engage in federal contracts. The overall goal of this form is to streamline the identification of qualified vendors for various government services, ensuring compliance with socio-economic mandates and optimizing resource allocation.
    Lifecycle
    Title
    Type
    R614--Document Destruction -CI Base +4 POP: 08-01-2025 to 07-31-2026
    Currently viewing
    Sources Sought
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