Lodging Rooms
ID: 36C24924Q0422Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a8b3b82d5c424f4e9196a7a9e5f5ca11/view
Timeline
    Description

    The Department of Veterans Affairs, specifically the Network Contract Office 9, is seeking quotations for lodging accommodations to support staff during New Employee Orientation (NEO) at the James H. Quillen VA Medical Center in Mountain Home, Tennessee. The procurement involves providing 650 furnished hotel or motel rooms annually, with specific requirements including ADA compliance, smoke-free accommodations, and a minimum AAA 3 rating for the hotel, all within a 5-mile radius of the medical center. This contract is crucial for facilitating on-site training and education, ensuring that new employees have access to necessary lodging during their orientation. Interested small businesses must submit their proposals electronically by September 24, 2024, and can direct inquiries to Contract Specialist Preston Gerretse at preston.gerretse@va.gov.

    Point(s) of Contact
    Preston Gerretse
    preston.gerretse@va.gov
    Files
    Title
    Posted
    S02 36C24924Q0422 RFQ Lodging Rooms.pdf
    The Department of Veterans Affairs seeks quotations for lodging accommodations, specifically 425 nights of furnished hotel or motel rooms annually, for staff participating in New Employee Orientation (NEO) at the James H. Quillen VA Medical Center in Mountain Home, TN. The solicitation number is 36C24924Q0422, and the response deadline is September 20, 2024. This procurement is exclusively for small businesses and consists of five one-year ordering periods from September 2024 to September 2029, with room rates at or below the government per diem rates. Requirements include compliance with federal standards, including accessibility, utilities, and safety regulations. The contractor must provide a single hotel location within a 5-mile radius, ensure smoke-free accommodations, and supply necessary amenities. The evaluation of quotes will consider technical ability, past performance, and price, with an emphasis on best value for the government. Submissions must be received electronically by the specified deadline for consideration.
    S06 36C24924Q0422 0001 ANSWERS TO QUESTIONS Lodging Rooms 9-19-24.pdf
    This document is an amendment to the solicitation 36C24924Q0422, issued by the Department of Veterans Affairs, specifically the Network Contracting Office 9, regarding a contract for lodging services over multiple years. The amendment extends the proposal submission deadline to September 24, 2024, at 2 PM CST. It addresses questions from potential bidders regarding lodging requirements, including quantity of rooms, pricing structure, and operational protocols. Key clarifications provided indicate that one vendor will be selected for the contract, which entails providing 130 room nights per year for employee orientation, with specific requirements like ADA compliance, no need for complimentary breakfast, and a minimum AAA 3 rating for the hotel. Bidders are advised to submit all-inclusive pricing, and adjustments are not permitted after contract award despite annual per diem rate changes. The document is structured in a professional format, containing essential sections such as administrative data, amendment details, and a comprehensive Q&A, along with a table detailing room requirements for various dates and a cost/price schedule. The overall aim is to outline the requirements and amendments clearly, ensuring compliance for bidders and addressing potential concerns in a transparent manner.
    S06 36C24924Q0422 0002 COST-PRICE SCHEDULE UPDATE 9-20-24.pdf
    The document outlines an amendment to the solicitation for hotel accommodations under RFQ 36C24924Q0422, specifically for lodging services associated with Employee Orientation for the Community-Based Outpatient Clinics (CBOC). It updates the cost and pricing schedule, clarifying that the annual requirement is for 650 rooms instead of the previously stated 130. The amendment stipulates the need for 5 rooms for 5 nights each week over 26 weeks, amounting to the correct number of 650 rooms annually. The document provides detailed ordering periods spanning five years, with specified start and end dates for each period, all categorized under the principal NAICS code 721110 for hotels and motels. The amendment reinforces that while changes have been made, all other terms and conditions of the contract remain in effect. This serves to ensure that potential offerors acknowledge the amendment appropriately, adhering to procurement regulations and enabling a clear understanding of expectations for service delivery within the specified timeline.
    S06 36C24924Q0422 RFQ Cancelled Lodging Rooms.pdf
    The Department of Veterans Affairs has issued a Special Notice regarding the cancellation of the Request for Quotation (RFQ) 36C24924Q0422, which sought lodging accommodations. Due to funding constraints, the RFQ has been canceled; however, there is potential for re-solicitation within the current fiscal year. The Mountain Home Health Care System necessitates 650 furnished hotel or motel rooms annually for staff involved in New Employee Orientation and educational programs that must occur on-site at the Mountain Home campus, as opposed to local clinics. The required lodging must be located within a 5-mile radius of the James H. Quillen VA Medical Center in Mountain Home, TN. The notice includes contact information for the Contract Specialist, Preston Gerretse, and details about how interested parties can find more information on the VA's official website.
    Lifecycle
    Title
    Type
    Lodging Rooms
    Currently viewing
    Combined Synopsis/Solicitation
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