The document describes the limitations and restrictions of using standard Unity Visual Scripting features within a Unity-based authoring tool for the Virtual Expo site platform. It specifies certain functions that are either disabled due to high security risks, incompatibility with Universal Render Pipeline, potential issues with application store reviews, or likelihood to cause build errors. Approximately 20% of functions are restricted, particularly those related to C# coding. The document lists specific high-risk functions associated with the C# Job System and UnityEngine that will not be displayed when selecting nodes in Unity Visual Scripting. It emphasizes that any restricted functions included in the content will fail to operate within the application. The clear intent is to safeguard the integrity and functionality of the Virtual Expo platform while adhering to guidelines set for official participants in virtual content creation. This analysis provides insight into compliance standards applicable in contexts involving government RFPs, federal grants, and state/local project requirements, showing a commitment to security and reliability in developing virtual environments.

The document provides a comprehensive comparison of functions between a web-based authoring tool and Spoke, focusing on project creation, user interface capabilities, content management, and publishing options. It outlines how users can create projects, remix scenes, and manage various elements like 3D models, audio, and lighting settings within Spoke. Key features include an intuitive toolbar for transformations (translate, rotate, scale), grid tools, a hierarchical properties panel, and options to publish scenes to Hubs or export them as .glb or .spoke files. The file delineates changes made to functions for the web-based tool, highlighting areas where the functionalities are retained, augmented, or substituted. Notably, it emphasizes the importance of user interactions through mouse and keyboard, and the ability to upload personal content. The analysis indicates that this document serves a critical purpose in guiding the development and assessment of digital tools for creating immersive content in virtual environments, which bears relevance to government RFPs and grants aimed at enhancing digital engagement and public interaction.

The document outlines a provider and price list for rich content creation associated with the virtual pavilion at the 2025 Osaka-Kansai Expo. It details services for 8KVR, volumetric video, and motion capture, including their respective pricing structures. The prices range substantially based on duration and concurrent connections, with costs for distribution and content creation clearly delineated. Additionally, the document emphasizes the importance of direct contracts with specified service providers for actual content distribution. The document serves as guidance for official participants to estimate expenses and consider rich content options for virtual events. It includes critical conditions, including limitations on concurrent connections and the exclusion of additional room requests for streaming. Furthermore, it notes that successful streaming is contingent upon adherence to planned formats and potential extra charges for additional features. This comprehensive reflection on costs and logistics assists in planning virtual presence within government-sponsored events, aligning with federal RFP protocols and operational standards. Overall, it underscores the strategic coordination required for successful participation in significant international exhibitions through virtual avenues.

The document outlines the process for submitting an 'Application for Utility Use' for upcoming utility services. Applicants are required to submit their applications at least 30 days before the intended usage start date. It emphasizes the necessity to fill in specific fields, including the job title, name, planned start date, and the maximum supply amounts for various utilities, excluding sewage. The document instructs applicants to indicate any utilities they will not be using and provides guidance on details concerning the cooling water and sewage supply dates. The application should only be submitted after contact by the Organiser, highlighting the coordinated approach to utility management. This paperwork aims to streamline utility consumption planning within governmental frameworks, ensuring that project proposals comply with given specifications before final implementation.

The document outlines the consumption tax refund procedures provided by Ernst & Young (EY) for the Office of Commissioners General of Section participating in the 2025 World Expo in Japan. EY offers free support through a newly launched Japanese Consumption Tax portal, which requires registration for assistance. The document specifies that EY will manage the submission of necessary documents to the tax office for refund claims, emphasizing the importance of early submission due to varying deadlines. Starting January 2025, EY will expand its support from once annually to four times a year, coinciding with fiscal quarterly periods. Support from EY will continue until March 2026, or until the Expo site is cleared. Key points include EY’s role in processing tax refunds, the requirement for early registration and submissions, and the delineation of responsibilities concerning remittance fees. The document serves as a guide for officials seeking to navigate tax-related processes effectively during the Expo, highlighting EY's commitment to facilitating this essential service.

The document serves to provide official participants with the login credentials for accessing the Data Catalogue website, essential for the application phase regarding data utilization as outlined in the Data Utilisation Manual. Users are directed to refer to the designated folder within the Official Participants portal for specific ID and password information. It also includes a link to the Data Catalogue website and a prompt to switch to English for easier navigation. This communication highlights the importance of clear access to required data resources as part of the government's initiative to facilitate data utilization in line with federal and local RFP practices, ensuring participants are adequately equipped to engage with the application process efficiently.

The "Guidelines for Fire and Disaster Prevention" document outlines essential protocols for managing fire safety during the 2025 World Expo in Osaka, Japan. Its primary purpose is to ensure participant compliance with various fire and disaster prevention laws while maintaining a safe environment for visitors. The document establishes the Expo Fire Defence Centre, detailing responsibilities and coordination among fire prevention managers, responders, and the Osaka Municipal Fire Department. Key points include the appointment and qualifications of fire prevention managers, mandatory fire drills and training for staff, and the establishment of private fire brigades at participant pavilions. The guidelines emphasize strict fire usage restrictions, evacuation management protocols, and disaster response strategies for emergencies such as earthquakes or extreme weather. Furthermore, participants are advised to prepare emergency stocks and temporary accommodation during disasters. The document provides definitions of critical terms and outlines specific reporting requirements and inspections. It serves as a crucial reference for participants to implement safety measures, enforce regulations, and ensure efficient emergency management, reflecting the government's commitment to public safety during the Expo.

The Pavilion Admission Reservation Guideline outlines the procedures for the Pavilion Reservation Programme for the Expo 2025 Osaka, Kansai, Japan. Aimed at minimizing visitor wait times and enhancing their experience, the programme is designed for official and non-official participants to manage reservation slots efficiently. Participants must comply with local laws and regulations while adhering to a setup that allows for advance reservations, group bookings, and onsite registrations through an accessible system provided free of charge by the Organiser, the Japan Association for the 2025 World Exposition. Key features include various booking methods, including individual advance reservations and group bookings, with eligibility and conditions clearly defined. The guideline stipulates responsibilities for participants regarding the management of equipment and staff for ticket verification, alongside detailed processes for checking reservations and managing faults in the authentication devices. Overall, the document serves as a framework to facilitate smooth operations during the Expo, ensuring a streamlined admission process for a wide array of visitors.

The guidelines for the use of the Expo 2025 Osaka, Kansai, Japan official logo and character have been established to safeguard branding against misuse and promote correct usage amongst official participants, including foreign governments and international organizations. The Expo's overarching theme is "Designing Future Society for Our Lives," focusing on fostering worldwide cooperation and addressing contemporary societal challenges. The document outlines key usage categories for the official logo and character, emphasizing adherence to specific guidelines for gifts, samples, advertisements, and intra-organizational materials. Detailed instructions cover application procedures, including obtaining necessary permissions and adhering to design standards to maintain brand consistency. The guidelines prohibit unacceptable practices such as altering the logo's shape or color, using non-white backgrounds, and misplacing elements within the design. Support is provided through examples of proper usage, including minimum size requirements and clear instructions on logo combinations with country or organization names. The purpose of these guidelines aligns with the objectives of government RFPs and grants, facilitating collaboration and co-creation while ensuring effective brand representation during the Expo, which is scheduled for 2025. The document serves as a reference for all participants to accurately reflect the spirit and values promoted by the Expo.

The "Licensing Programme of Expo 2025 Osaka, Kansai, Japan" outlines the framework for the use and commercialization of intellectual property related to the World Expo. It allows various parties to create and sell licensed merchandise featuring official logos, characters, and design systems, fostering global engagement. Licensees must adhere to guidelines that prohibit exclusivity in product categories and ensure merchandise aligns with Expo values, including quality and social responsibility. Contracts are managed by the 2025 Master Licensing Office (2025MLO), detailing terms including licensing fees, application processes, and reporting requirements. Licensees are also responsible for financing centralized marketing initiatives and must maintain compliance with Japanese laws concerning production and environmental standards. The programme includes stipulations for counterfeiting prevention, insurance obligations, and the necessity of submitting marketing plans and applications. Overall, the initiative represents a strategic effort to promote Expo 2025 through diverse, high-quality merchandise while supporting Japanese technological and cultural identity in a global context.

The "Guidelines for Official Participant Accommodation" outlines the procedures and details regarding housing provided by the Japan Association for the 2025 World Exposition for international participants during the Expo 2025 in Osaka. The document clarifies the application process for accommodations, types of available housing, fees, and rules governing residency. Three types of accommodation are identified: public rental housing, private rental housing, and a former hotel, totaling 1,245 flats for 1,482 residents. Participants can apply online between April 22 and May 17, 2024, with allocations based on application order. Fees encompass rent, furniture, internet, and personnel services. Living arrangements are guided by rules to ensure a respectful and comfortable environment, including prohibitions on pets and smoking. The guidelines also mention additional housing options, and a comprehensive accommodation guide will support residents with practical information upon arrival. This document serves as a critical framework to facilitate smooth logistical arrangements for international participants during the Expo, aligning with government objectives of promoting global cooperation and cultural exchange.

The document outlines responsibilities related to fire and disaster prevention for the upcoming World Expo 2025. It emphasizes the need to prepare a comprehensive disaster prevention plan encompassing the entire Expo Site, overseeing fire prevention managers across various facilities, and executing essential tasks to maintain safety standards. The Expo Disaster Prevention Officer collaborates with other managers to ensure effective communication and coordination during fire drills, equipment maintenance, and emergency evacuations. Additionally, it specifies the hierarchical structure of authority, detailing the roles of various officials, including the Secretary General and Deputy Expo Disaster Prevention Officer, as well as fire prevention managers affiliated with different participant categories. These roles include the supervision and management of fire prevention tasks within their designated Control Areas, ensuring adherence to established safety protocols. This systematic approach highlights the importance of organized fire prevention measures during large-scale events and aligns with government regulations for public safety and disaster management.

The Expo 2025 Intellectual Properties Terms of Use outlines the conditions for non-commercial use of the Association's intellectual property (IP) by Official Participants, including foreign governments and international organizations. The document specifies the application process, review criteria, and permitted uses, such as gifts, samples, advertisements, and internal consumables, while prohibiting commercial sales and marketing activities. Participants must align their IP usage with Expo 2025's themes and objectives, ensuring no negative impact on the Organizer's brand or market. The application process includes submitting designs and receiving approvals from the Organizer, with strict guidelines against inappropriate use that could harm the Expo’s image. No usage fees apply for non-commercial use, but liability rests on participants for product safety and compliance. The document emphasizes self-responsibility and conditions for maintaining the license, including legal compliance and potential penalties for misuse. Effective from September 9, 2024, the terms may be amended, requiring participants to stay informed through the designated portal. Overall, the terms reinforce the Organizer’s intellectual property rights while fostering a collaborative environment for official contributions to Expo 2025 in Osaka, Japan.

The "Data Utilisation Manual for Expo 2025 Osaka, Kansai, Japan" serves as a comprehensive guide for official participants regarding the data linkage and utilization policies surrounding the World Exposition. Key sections include an overview of the data utilization policy, an application phase for participants, and mechanisms for data linkage through the Data Linkage Platform (ICT-PF). It details responsibilities for participants in data management, including consent management, security requirements, and documentation for applications to acquire and provision data. Participants must submit applications by March 2024 to engage in data utilization, including consent to terms and conditions and an API Catalogue user request. The manual emphasizes security compliance, mandating adherence to specified guidelines and auditing procedures to ensure data integrity. A critical aspect of the manual is the Value and Privacy Impact Assessment (VPIA), which assesses how personal data is used and managed, focusing on protecting privacy while fostering a data-driven service environment. The overall goal of this manual is to create a secure, collaborative space leading up to Expo 2025, prioritizing user trust and data security while enhancing services provided to visitors at the event. It captures the Expo's commitment to leveraging data responsibly, facilitating a connected experience among stakeholders and attendees.

The "Licensing Programme of EXPO 2025 Osaka, Kansai, Japan" by the Japan Association for the 2025 World Exposition outlines the criteria for the commercial use of the Association's intellectual property (IP). The document stipulates that any commercialization attempt will not be authorized if it falls under several disallowed categories. These include uses that contradict laws, harm the Association’s reputation, prejudice third-party interests, endorse specific entities, convey particular ideologies or messages, or contain offensive imagery. Additionally, any significant distortion of Association IP or confusion about its identity is prohibited. Notably, the commercialization of smoking-related products, including cigarettes and e-cigarettes, is explicitly banned. Overall, the document serves to protect the integrity and branding of the Association while outlining clear restrictions to guide applicants seeking to utilize their IP for commercial purposes.

The document outlines the organizational structure and responsibilities of various units involved in disaster response at the 2025 Expo. At the helm is the Expo Disaster Prevention Officer, supported by the Deputy Officer and other specialized units. These include the Expo Fire Brigade, which encompasses firefighting, rescue, and paramedical teams, as well as a private fire brigade stationed in each control area. Their collective mission is to ensure coordinated efforts during disaster emergencies across the Expo site. Each unit has distinct roles: the Expo security unit supervises overall operations, while participant-controlled units adhere to specific firefighting plans. Rescue operations are managed through designated on-site personnel, safeguarding public safety. The document emphasizes cooperation among diverse organizations to maintain effective disaster responsiveness, reflecting the critical importance of structured emergency management in large public events. This framework highlights the need for timely alerts, firefighting guidance, evacuation procedures, and overall incident command, reinforcing the priority of safety and preparedness in event planning.

The document outlines an enquiry form intended for participants applying for the Expo2025 in Osaka, Japan, specifically directed towards the Master Licensing Office. The form requires detailed information from applicants, including personal and organizational details, contact information, and sales destinations. A key focus is on the intended use of the Association's intellectual property (IP), with a specific emphasis on the planning, manufacturing, and sale of officially licensed products. Applicants must also provide a description of the desired products or services, the manufacturing location, and details on cooperative factories or suppliers. This enquiry form serves as a mechanism for integrating and licensing products related to the Expo, facilitating compliance with IP use regulations. The overarching purpose is to streamline the licensing process for official participants and ensure appropriate use of the Association's IP during the event.

The document outlines the participation registration and programme details for the AIU Pavilion at the 2025 World Exposition in Japan. It specifies the requirements for submitting programme titles, including their character limits and language options. Each pavilion can host up to three programme titles, and entry conditions must be clearly communicated, especially for wheelchair users and their companions. The guidelines highlight the importance of scheduling, specifying opening hours, last admission times, and time slots for booking in the Pavilion Reservation System. An inventory management site will allow for checking attendees’ numbers, emphasizing the structured process to ensure visitor management. URLs for linking to more information are also required for each programme, alongside optional photographs for display. Important aspects include the integration of Sustainable Development Goals (SDGs) themes, conditions for group reservations, and the necessity for special draws for admission tickets. The document serves to facilitate organization and language accessibility for a diverse audience, ensuring that logistical and operational standards are met while promoting inclusivity at the expo.

The document provides guidelines for Official Participants regarding the use and application process for Monthly Rental Flats (apartments) during the Expo 2025 in Osaka, Japan. It presents options for accommodation beyond what the Japan Association for the 2025 World Exposition offers, establishing procedures for residency agreements, application timelines, and fees. Key sections include an introduction outlining the purpose of these flats, a comprehensive overview of available properties (30 locations with 362 flats), and detailed instructions for residents covering application methods, residency periods, payment obligations, and living rules. Applicants must utilize the Official Participant Portal between April 15 and April 30, 2024, with residency expected from March to November 2025. Additional provisions govern utility costs, internet access, and regulations on noise, pets, and modifications to living spaces to ensure resident compliance and quality living environments. The guidelines aim to facilitate smooth communication and effective accommodation for participants during the Expo, reinforcing the importance of adherence to stipulated conditions and procedures. This document is essential for managing participant logistics in the context of federal RFPs and grants related to international events.

The "Data Utilisation Guidelines" established for the Expo 2025 Osaka prioritize responsible and transparent use of data among the Japan Association for the 2025 World Exposition, Data Utilisation Participants, and Quasi Data Utilisation Participants. The guidelines aim to foster value co-creation while ensuring data security, individual privacy, and legal compliance, grounded in principles of transparency, resilience, accountability, sustainability, and inclusivity. They outline the rules for data handling, acquisition, and sharing via a centralized Data Linkage Platform, focusing on obtaining user consent and managing personal information according to applicable laws. The document details structures for data governance, the responsibilities of various personnel involved in data utilisation, and methods for conducting assessments like Privacy Impact Assessments (PIA) and Value & Privacy Impact Assessments (VPIA). The guidelines stress the importance of individual rights, requiring organizations to respond to requests for disclosure, correction, or deletion of personal information. By addressing these aspects, the guidelines intend to create a framework for safely managing and utilising data for enhancing visitor experiences and operational efficiency during the Expo, contributing to a sustainable and inclusive data-driven society.

The document provides guidelines from the 2025 Japan International Expo Association regarding BIM (Building Information Modeling) data management for Pavilion Type A. It outlines requirements for data preparation, submission protocols, and integration among multiple participants involved in design and construction. Key sections detail the organization of BIM data, naming conventions for files, standards for Revit data, and the integration process overseen by a designated BIM data manager. The guidelines emphasize the importance of adhering to specific naming rules to facilitate data identification and verification. Additionally, project benchmarks, such as establishing reference points and levels, are stipulated to ensure data consistency. Participants are instructed to create specific views in Revit for integration into a master model, which is to be exported as Navisworks files. Furthermore, the document stresses the significance of sustainable practices in BIM, incorporating materials handling instructions aligned with reduce, reuse, and recycle principles. Overall, this comprehensive framework seeks to streamline coherence and collaboration among participants while promoting efficiency and environmental responsibility in the Expo's design process.

The "Practical Guide on BIM Data Composition" serves as a supplementary document to assist participants in creating and submitting Building Information Modeling (BIM) data for the Japan Association's 2025 World Exposition. It outlines the necessary composition rules, file naming conventions, and guidelines regarding the submission of BIM data, specifically focusing on data formats compatible with Revit and IFC software. Key sections include procedures for compiling BIM data across participating facilities, detailed naming rules for submitted files, and specifications for setting origin points in Revit data to ensure accuracy. It highlights the importance of creating an integrated BIM data viewer to consolidate submissions, reducing the need for simplified models under certain conditions. The guide also encourages adherence to common specifications to enhance usability and efficiency in data application for venue design and simulation for the expo. The document is structured in a clear, numbered format, making it accessible for participants to follow. Compliance with these guidelines is crucial for ensuring the integrity and usefulness of the BIM data for the exposition.

The document outlines the Terms and Conditions for electricity supply at the Japan Association for the 2025 World Exposition. Its purpose is to establish the guidelines for electricity rates and supply conditions applicable to Official Participants, including international organizations and foreign governments attending the event. The agreement includes provisions for application processes, electricity contract management, supply specifications, and penalties for violations. Key aspects include the definition of maximum electricity usage, methods for electricity supply (high and low voltage), and the obligations of Participants regarding the maintenance and safe usage of electric facilities. The Association retains the authority to amend terms, enforce penalties for non-compliance, and suspend supply under certain conditions. The document emphasizes clear communication between participants and the Association, ensuring technical standards for power utilization and accountability for damages to the Association’s equipment. Overall, it serves as a comprehensive framework for managing electricity supply for the exposition, reflecting government standards and expectations for participation in significant events, aligning with general practices observed in federal grants and RFPs geared towards collaborative projects.

This document outlines the electricity rate structure applicable to a charging system, detailing how costs are calculated monthly. The total electricity rates include a base rate, charges for actual consumption, and a renewable energy surcharge. The base rate is determined by the electricity base charge for the month, adjusted based on the number of days of use. Rates for consumed electricity are divided into metered rates (which vary seasonally) and fuel adjustment surcharges based on actual power consumption multiplied by relevant unit prices. The metered rates are set at 15.53 yen per kWh during summer months and 14.55 yen during other months. Additionally, a renewable energy surcharge is applied according to legislation promoting renewable electricity sources. This structured approach aims to promote transparency and sustainability in energy consumption.

The document outlines the technical specifications for the ICT-PF (Information and Communication Technology Platform) used during the Expo 2025 in Osaka, Japan. Its primary purpose is to facilitate data linkage between the Expo organizers and exhibitors through the use of ExpoIDs and APIs. It details the functions of the ICT-PF, including visitor authentication, customer data management, consent management for data linkage, and implementing single sign-on (SSO) for seamless access to services. Key components include the management of ExpoIDs, which serve as unique identifiers for users, and the Universally Unique Identifier (UUID) to link services and data for personalized visitor experiences. The document also specifies connection methods, authentication protocols compliant with OAuth 2.0, and the requirements for data handling, user consent, and security measures. Precautionary measures for service withdrawal, exception handling, and data acquisition practices are also included to ensure smooth operation during the expo. Overall, the document serves as a comprehensive guide for ICT-PF participants to implement their services effectively and securely, addressing various aspects of data management, user engagement, and compliance with regulations during the event.

The Japan Association for the 2025 World Exposition has released an API Catalog as part of its ICT-PF Technical Specifications aimed at facilitating data linkage for the Expo 2025 Osaka, Kansai. The document outlines the structure, purpose, and user guidelines for accessing the API Catalog, emphasizing its role for both data providers and acquirers. It details procedures for signing in, utilizing the API List, and reviewing API specifications. Additionally, data providers are instructed on how to create a YAML file conforming to OpenAPI specifications, including relevant fields such as API titles, descriptions, and parameters that must be presented in both Japanese and English. The Catalog aims to standardize process workflows between the event's organizers and exhibitors by establishing clear API specifications, manage access through an API gateway with authentication protocols, and provide a centralized resource for all API-related information. This initiative is integral to supporting seamless data exchange and operational efficiency at the Expo, showcasing Japan's commitment to leveraging technology for enhanced international collaboration.

This document outlines technical specifications for utilizing the API Catalog as part of the data linkage between the Organizer and exhibitors for Expo 2025 Osaka, Japan. It aims to assist participants in understanding the implementation of data utilization APIs. The document identifies potential issues users may encounter while accessing the API Catalog, including browser compatibility, sign-in problems, and 403 Forbidden errors. Each issue is paired with corresponding solutions or troubleshooting steps. Key points include required browser versions, device resolutions, and guidelines for accessing API URLs. Users are advised that certain sample URLs are not for direct use and highlights the necessity of proper sign-in procedures and error reporting to the Secretariat for unresolved issues. This guide serves as a crucial resource for those involved in the technical aspects of managing data interactions during the upcoming exposition, emphasizing the importance of reliable data linkage and user-friendly access to the API Catalog.

The Japan Association for the 2025 World Exposition's document outlines the procedures for establishing information network connections for participants at the expo, focusing on the connection to the L3SW and ICT-PF. It details the application workflow, emphasizing the requirement for participants to submit a Transmission Requirements List and schedule tests with the Organiser at least five business days in advance. The document highlights connection protocols, communication tests, and on-site work rules, including attendance requirements and equipment management. Key timing includes a minimum notice of ten business days for on-site setup after confirmation from the Organiser. The document also contains a template for a Data Centre Access Application Form that must be filled out to facilitate entry into the data center for work-related activities. This comprehensive guideline ensures effective communication and coordination among all parties involved in the expo's ICT infrastructure setup, crucial for maintaining operational integrity during the event.

The document presents the technical specifications for ICT infrastructure connections related to the 2025 Japan World Expo, focusing on data center and Internet VPN connections. It outlines four connection methods: Closed Network, In-site Closed Network, Internet VPN, and a method utilizing the Internet. The specifications detail the types of equipment required, installation procedures, and configurations necessary for these connections, addressing both organizers and utilization participants. Key components include access points, IP address systems, DNS servers, and examples of configurations using popular cloud services like AWS, Azure, Google Cloud, and Paloalto. Each connection method specifies the equipment, power requirements, and network infrastructure needed to facilitate data exchange securely and efficiently. The document aims to ensure that all parties involved in the Expo's ICT infrastructure can effectively connect and share data by following these guidelines. It is essential for participants to engage with the organizers to clarify technical specifications and registration protocols, ensuring compliance and operational readiness for the event. Overall, this technical guidance is crucial for establishing a robust and integrated ICT system for the Expo.

The "VPIA Implementation Guide" details the Value and Privacy Impact Assessment (VPIA) procedures for data utilization at the 2025 World Expo in Osaka, Japan. It emphasizes the need for socially responsible services that respect user privacy while leveraging diverse data. The document provides a structured approach for Data Utilisation Participants to assess service values, privacy risks, and necessary compliance measures. The guide is segmented into chapters, covering the VPIA's purpose, general procedures, the role of the VPIA community, preparatory steps, risk identification, countermeasures, and compliance requirements. Key elements include an initial assessment of service necessity, a detailed report format, community engagement for third-party evaluation, and essential criteria for risk management across the data lifecycle. Participants are expected to provide clear justification for data acquisition, detail operational processes, and evaluate potential privacy risks comprehensively. With a focus on enhancing trustworthiness and user acceptance, the guide aims to ensure that services harnessing data not only comply with legal standards but also resonate with the values of the stakeholders involved, thus facilitating a positive and secure user experience during the Expo. This structure reflects best practices relevant to government RFPs, ensuring transparent and accountable public service operations.

The "Information Security Guideline Implementation Handbook" serves as a comprehensive framework for stakeholders involved in the 2025 World Exposition in Japan to adhere to stringent information security measures. The document outlines key principles aimed at ensuring secure visitor experiences, protecting the Expo's credibility, and addressing security incidents responsibly. It mandates that all official participants familiarize themselves with the Organizer's security requirements and implement robust information security governance throughout the lifecycle of their information systems. Participants are required to establish compliance plans, conduct internal audits, and cooperate with Organizer-led security audits. The handbook also introduces essential documents, including the Information Security Guideline and a List of Security Requirements, which provide checklists and standards based on OWASP frameworks for web and mobile application security. Effective communication channels between the Organizer and participants are emphasized, ensuring timely compliance and reporting during project phases. This handbook underscores a concerted effort to safeguard sensitive information, foster accountability, and uphold regulatory standards, ultimately aiming to enhance the overall security posture of the Expo.

The document serves as an amendment to solicitation number 19AQMM24R0259 for Expo 2025 Operation Services, with an effective date of October 22, 2024. It notably alters the proposal due date to October 25, 2024, and removes clauses deemed inapplicable. It also introduces new clauses regarding the payment schedule and updates existing pricing table instructions across various objectives. Key services outlined include operations staff, pavilion maintenance, security, transportation, and programming management. Each service is categorized under firm-fixed-price (FFP) contracts. Additionally, requirements for documentation, contractor identification, and the appointment of a Contracting Officer's Representative (COR) are described, emphasizing compliance with federal regulations and the importance of transparent operation management. The document ensures adherence to labor standards and proposes specific evaluations for service acceptance, highlighting its objective to facilitate a successful operational framework for the U.S. Pavilion at Expo 2025 while maintaining standards of efficiency and accountability.

The document is an amendment to the solicitation for contract number 19AQMM24R0259 related to the provision of operation services for the U.S. Pavilion at Expo 2025. Effective October 25, 2024, this amendment cancels the initial solicitation in its entirety, with plans for re-solicitation under number 19AQMM25R0050 on a competitive basis, anticipated to be posted on SAM.gov on November 7, 2024. The attached details summarize various line items essential to the Pavilion's operational needs, including staff recruitment, retail management, pavilion maintenance, security services, marketing, and coordination of events such as the U.S. National Day celebration. The contract is primarily firm-fixed-price with some time-and-material elements for travel and other direct costs. Additionally, it outlines standard clauses covering inspection, technical direction, payment, and contractor identification requirements. This amendment reflects a significant administrative change aimed at providing comprehensive operational support necessary for successful participation in the international expo, showcasing the U.S. perspective to a global audience while ensuring compliance with federal procurement regulations.

The document outlines the solicitation for "Expo 2025 Operation Services" under contract number 19AQMM24R0259 issued by the U.S. Department of State. The solicitation seeks proposals for a variety of services including operations staff, retail management, pavilion maintenance, security services, interpretation, sponsorship management, and marketing solutions for the U.S. Pavilion at Expo 2025. The contract type is primarily firm-fixed-price (FFP) with stipulations for time and materials for travel expenses, requiring compliance with various federal regulations and reporting mandates. The submission deadline for proposals is set for October 15, 2024, with contact information for the contracting officer, Alexander G. Bring. Key personnel roles are defined, and strict requirements for contractor registration and compliance with federal laws are emphasized. The proposal must include comprehensive documentation such as the Statement of Objectives and attachments detailing the scope of work. The request highlights the government’s intention to ensure quality services during the Expo while mandating transparency in financial records and compliance with safety regulations. This solicitation serves as an integral aspect of the U.S. participation in global exhibitions, promoting effective administration and operational excellence at major events.

The "CDE Data Registration Manual" for Expo 2025 outlines the procedures for managing Access Rights to the Common Data Environment (CDE) and the submission of Building Information Modeling (BIM) data. Utilizing AUTODESK BIM 360 and Microsoft Teams, the manual details a structured approach for participants, including steps for application, submission, and approval of BIM Execution Plans and data. Key sections cover access rights application processes, rules for BIM Execution Plan submissions, and guidelines for BIM data submission and integration. The document emphasizes timely communication between participants and organizers, with organized channels for inquiries and discussions related to CDE and BIM requirements. The manual aims to streamline contributions to the Expo by ensuring that participants can collaboratively and efficiently manage their BIM data in compliance with organized protocols. It highlights the importance of adherence to submission formats and validations for successful integration into the Expo 2025 framework, thus reflecting the commitment to transparency and structured collaboration during this major international event.

The document outlines the Terms and Conditions for the supply of drinking water and drainage services during the 2025 World Exposition in Japan, governed by the Japan Association for the 2025 World Exposition. It details the purpose of the agreement, which is to establish requirements for rates and conditions associated with these services. Key provisions include definitions of participants, application processes for water and drainage supply, supply methods, and contractual obligations. The document highlights the responsibilities of both the Association and participants regarding installation, maintenance, and usage of facilities. It stipulates conditions for the discontinuation of services, penalties for violations, and outlines the dispute resolution process governed by Japanese law. The overarching aim is to ensure a smooth and compliant supply of essential services during the Exposition, enhancing participant engagement while safeguarding resource management.

This document outlines the Terms and Conditions for Drinking Water and Drainage services provided by the Japan Association for the 2025 World Exposition. It defines the obligations and rights of official participants, including foreign governments and organizations participating in the Expo. Key topics include the application process for water and drainage services, the calculation and application of associated rates, the methodology for supply and maintenance responsibilities, and conditions under which the services can be suspended or terminated. Participants are required to adhere to specified usage and maintenance protocols, with penalties for violations. Additionally, the terms emphasize communication regarding service issues, installation responsibilities, and liability limitations for service interruptions or damages caused by participants. Governance is established through Japanese law, with disputes resolved in Osaka District Court. This document serves as a critical framework within the context of government contracts, ensuring clarity and regulation adherence for participants in a significant international event.

The document outlines the water and drainage rate charging system, emphasizing that there are no base rates, and charges are solely based on metered usage. Water rates are determined by multiplying the volume of water used in a chargeable month by the corresponding metered rate unit price, excluding the Consumption Tax Equivalent. Similarly, drainage rates are calculated using the same formula. The specified unit prices are 358 yen per cubic metre for water and 234 yen per cubic metre for drainage. This pricing structure highlights a user-pay system that reflects actual consumption, which is common in government RFPs and grants concerning water resource management. The clear, structured approach underlines the government's intention to ensure transparency and accountability in utility billing, aiming to promote efficient water usage among consumers, while also aligning with broader regulatory and economic policies.

The document outlines the technical specifications for the data linkage setting screen of the Expo 2025 Visitors Web, managed by the Japan Association for the 2025 World Exposition. It details the user journey for data linkage, starting with the application installation, where users must opt-in to accept data linkage terms before acquiring data through an Application Programming Interface (API). The workflow illustrates that upon installation, users are directed to a data linkage setting screen, where they confirm their consent. A critical error handling process is also specified to guide users if they encounter issues related to opt-in status. Key elements include the definition of data users and providers, the necessity of accepting terms, and the management of data through explicit user consent. Comparisons are drawn across various error scenarios, reinforcing the importance of user agreement in ensuring seamless operation. This document is inherent to establishing a secure and efficient data interaction environment at the Expo, signifying a critical framework that governs how visitor data is managed and utilized, aligning with privacy regulations and service integration necessary for the event's success.

The CDE Data Registration Manual outlines the development and operational framework for the Common Desktop Environment (CDE) for Expo 2025, utilizing AUTODESK BIM 360 and Microsoft 365. It details the roles of BIM Managers and Administrators, emphasizing the management and integration of Building Information Modeling (BIM) data. The structure within Microsoft Teams is specified for effective communication and data submission, including clearly defined channels for specific tasks related to the BIM Execution Plan (BEP) and BIM data submissions. Participants must apply for access to the CDE, detailing project and personal information, with a workflow established for the submission and approval of the BEP and BIM data. The document underscores the importance of data integration and viewer confirmation, with guidelines for addressing deficits in model quality. This manual serves as a strategic resource for stakeholders involved in the Expo 2025 project, ensuring clarity in processes and responsibilities while fostering collaborative data management and communication methodologies. Ultimately, it aims to facilitate organized workflow and efficient data handling for successful project outcomes.

The document outlines the Terms and Conditions for the Cooling Water Supply by the Japan Association for the 2025 World Exposition. Its primary goal is to establish regulations regarding the supply rates and conditions for cooling water to official participants of the Expo. Key provisions include the contract application process, the methods of cooling water supply, the rights and responsibilities of participants, and the governing law under which these terms operate. Participants must submit an application 30 days in advance and may modify their contracts or discontinue use with proper notification. The supply will be managed through a two-pipe system with specific temperature and flow rate standards. Prohibited actions, penalties for violations, and maintenance responsibilities are also delineated. The document emphasizes compliance with regulatory standards and the need for mutual communication and management between the Association and participants. Overall, it reflects a structured approach to managing utility supply within a major international event, highlighting principles of fairness, transparency, and accountability.

The document outlines the Cooling Water Rates structure for the metering system, emphasizing that there are no fixed base rates; instead, charges will be based solely on metered usage. The costs will be determined by multiplying the heat consumed in the chargeable month by a specified cooling water rate unit price. The cooling water rate unit price, which includes the Consumption Tax Equivalent, is set at 4.4 yen per megajoule (MJ). This framework indicates a streamlined and usage-based approach to water pricing, aligning with practices to incentivize efficient energy use. The focus on metered rates reflects a trend in government policy toward cost-efficiency and resource management in utilities.

The document outlines various updates and guidelines related to the construction and management of facilities for a major event, presumably the Osaka-Kansai Expo. Key changes include relaxed conditions for backup power supply installations and increased water supply pressure. The design approval processes have been streamlined, allowing simultaneous submissions for preliminary design documents and temporary permits. Additional resources, including newly translated guidelines and revised handbooks for designing restaurant kitchens, are provided to facilitate compliance with regulations. A focus on multilingual support for exhibit information is highlighted. Updated technical specifications include the latest CAD site layout plans and infrastructure supply details, emphasizing necessary prior consultations with utility providers like KEPCO. There are also documents concerning the management of imported construction materials and the procedures for infrastructural connections. Overall, the file serves to inform stakeholders about compliant construction practices, facilitate communication among parties, and ensure safety regulations are met, reflecting the regulatory framework surrounding government projects such as RFPs and grants.

The Japan Association for the 2025 World Exposition has established guidelines for the sale of officially licensed and off-licence authorized products related to Expo 2025. The document outlines the classification of products, detailing three categories for licensed products based on their sale location—inside the expo site, outside, or both—and one category for off-licence products. Each category specifies the manufacturing contracts required, IP licensing fees (set at 6% or 8% based on classification), and application fees of 50,000 yen. The document clarifies allowed retail venues, including official stores and online platforms, alongside contract obligations such as sales plans. Additionally, it emphasizes the importance of compliance with guidelines to mitigate commercial excess during the exposition. Participants must adhere to detailed instructions on IP management and are encouraged to refer to supplementary guidelines for specific sales mechanisms. Overall, the guidelines aim to streamline sales processes, ensure product alignment with the expo theme, and enhance the managing body's oversight on commercial activities, aligning with the broader framework of government regulations applicable to such events.

The document outlines the licensing program for the sale of officially licensed and off-licence authorized products for the 2025 World Exposition in Japan. It categorizes licensed products into three groups: those sold exclusively outside the Expo site, those sold both inside and outside, and those sold only within the site. Each category has specific manufacturing and sales guidelines, including associated fees, sales channel restrictions, and required licensing agreements. The document emphasizes the importance of compliance with these rules to avoid excessive commercialization and specifies the use of a Central Marketing Fund. Off-licence products, which do not use the Association's intellectual property, can also be sold both inside and outside the site, with distinct sales conditions. The guidelines refer to relevant documents for further details and provide contact information for inquiries. Overall, this framework ensures structured product sales and aligns with the Expo's thematic focus, promoting a coordinated commercial approach during the event.

The document serves as a comprehensive FAQ regarding the accreditation process for stakeholders related to a large Expo. Key details include the stipulations for group applications, which can have a maximum of 20 representatives, and the requirement to resubmit consent forms for additional representatives. Accreditation is limited to those associated with Expo activities on site, explicitly excluding high-level sponsors' leaders unless they operate within designated premises. Timely applications for Permanent and Day Passes are stressed, with a processing time of approximately one month, emphasizing that requests should ideally be submitted well in advance of the Expo's opening. Various types of passes require different application procedures, and personal identification must meet specific criteria, including the need for a facial photograph for Permanent Pass applicants. The document also outlines guidelines for use, acknowledging that misuse of passes is strictly prohibited and can lead to severe penalties. Furthermore, it highlights provisions for emergency situations surrounding accreditation issuance and details on parking and access for attendees. Overall, the file focuses on ensuring a structured and compliant accreditation process while maintaining security and facilitating smooth event operations.

The document outlines frequently asked questions regarding the application, issuance, and use of AD Passes for the Expo-related parties at the World Expo 2025. Key points include the designation of up to 20 group application representatives responsible for applications, the necessity for submission of Expo-related Group Consent Forms for each related group, and the classification of prospective receivers, which excludes large corporate sponsors unless they operate on-site. The application process is detailed for Permanent Passes, Day Passes, and Site Access Passes, emphasizing that group representatives must apply on behalf of all related parties. Important requirements for identification include acceptable documents and optional medical history submissions for emergency purposes. Pass validity periods are specified for different activities across pre-Expo, Expo, and post-Expo phases, with clear restrictions against private use of AD Passes. Overall, this comprehensive guide is designed to streamline the application process and ensure regulations are adhered to, thereby facilitating secure and efficient access for authorized personnel throughout the Expo events.

The document outlines the application process for events at the EXPO National Day Hall, specifically concerning Official Ceremony and Special Event reservations. The application window for these events closed on June 7, 2024, and the confirmation of occupancy has been established. Applications for Voluntary Events on the same day as National Day/Special Day will open on July 1, 2024, with a strict first-come, first-served policy. Official Participants have a priority application period from July 1 to July 31, 2024. After this, other event organizers may apply. Each Official Participant can reserve only one timeslot unless it's for their National Day/Special Day. Events must conclude and be dismantled by 9 PM, and any overrun will incur added costs. Additionally, details of Voluntary Events will be shared with other Official Participants who have scheduled events on the same day. This process is part of the government's event planning framework, emphasizing organization and fair allocation of resources among participants.

The document outlines the application process for hosting voluntary events at a new facility named "Festival Station" set to open in July 2024. Key features include an indoor stage with a seating capacity of 300-350 and exhibition space, as well as outdoor booths for experiential events. Official participants will not incur venue fees but must cover insurance and related service charges. Each participant is limited to one reservation for either a stage slot or a booth to ensure fairness. Applications open on July 1, 2024, and must be submitted via a designated portal or email. Completed applications should detail event specifics and preferred dates. Confirmation of reservations will be communicated by September 2024. This initiative aims to promote community engagement through organized events while maintaining a structured application process.

The document serves as an application for the use of utilities (electricity, cooling water, drinking water, and drainage) for facilities involved in the 2025 World Expo in Japan. The application must be submitted to the Japan Association for the 2025 World Exposition, specifically to Secretary General ISHIGE Hiroyuki. Key sections of the application include details regarding the contractor's information, specific usage dates, required maximum capacities for each utility, and billing information. An important stipulation is that an attendant must be designated to confirm the connection to the central monitoring system upon commencement of utility use. The document further outlines procedures for billing, indicating the possibility of an account transfer through a separate form from Resona Bank or the issuance of an invoice if a transfer is not feasible. This structured approach underlines the importance of compliance and logistical coordination to ensure adequate utility supply for the event, reflecting the broader context of managing public resources for large-scale events.

The document outlines an application form for a change in electricity consumption specifically for a pavilion associated with the Japan Association for the 2025 World Exposition. It requests essential details including the power reception method (high or low voltage), the desired electricity amount in kilowatts, and the need for additional power with specified reasons such as increased power requirements due to unavailable heat supply. The form also includes an option to provide additional documentation, such as an electric capacity calculation and a single line diagram. This request serves as a formal procedure to ensure the pavilion is adequately supplied with the necessary electrical capacity, aligning with operational needs during the exposition. The emphasis on specifying power reception method and additional power requirements illustrates the importance of accurate electrical planning for facility operations.

The document outlines the approval process for utilizing photo and video materials from events related to Japan's participation in the 2025 World Exposition. It specifies the required materials for both official special events, such as National Days, and voluntary events that the official participant will host. Each event submission must include details on up to three photos and one video, and the file names of the materials are to be provided alongside the date and type of event. The submission also requires an Event Facility Usage Consent Form, if not previously submitted. The commissioner general's signature on the form signifies approval for the Japan Association to use the materials for promotional purposes. This document represents a formal procedure within the context of governmental protocols for managing participation in international events, ensuring proper documentation and media usage to promote the cultural presentation of Japan at the expo.

The U.S. Department of State is seeking a contractor for managing the U.S. Pavilion at Expo 2025 in Osaka, Japan, to oversee staffing, operations, security, events, and retail activities. This exposition, scheduled from April 13 to October 13, 2025, aims to showcase U.S. culture and values to an expected 25-28 million visitors, with a significant portion from outside Japan. Responsibilities include recruiting and training staff, managing a retail store, maintaining the Pavilion's cleanliness and security, and ensuring compliance with local regulations. Key objectives outline the need for operational management, including event coordination, retail product development, logistical support, and staff welfare. Additionally, the contractor will provide media engagement, marketing services, and programs for cultural performances and expert speakers. Enhancements like a comprehensive security plan, proper financial management, and effective communication strategies are emphasized. The contractor will also be responsible for facilitating various events, including a U.S. National Day celebration, and should adhere to regulations concerning insurance and operational closeout post-expo. This document illustrates a significant government endeavor aimed at promoting U.S. diplomacy and economic interests through international cultural exchange.

The U.S. Pavilion at Expo 2025 Osaka requires a contractor to oversee comprehensive operations, including staffing, security, retail management, and marketing, to facilitate a successful presentation of U.S. culture and interests to anticipated millions of international visitors. Taking place from April 13 to October 13, 2025, in Osaka, Japan, the Expo serves as a platform to enhance the U.S.'s image and promote economic ties. The contractor's responsibilities encompass staff recruitment—excluding certain roles like Youth Ambassadors, retail product curation with a focus on American-made products, providing maintenance and cleaning, managing security measures, and coordinating marketing and media relations. Special emphasis is placed on ensuring compliance with local laws and Expo regulations while maintaining high visitor experience standards. Additionally, the contractor must deliver various services, including event management and youth programming, culminating in events like the U.S. National Day celebration. All activities must be documented and reported transparently, maintaining accountability in financial management and operational compliance. This procurement effort highlights the U.S. commitment to effectively engage with global audiences and foster international relationships through cultural diplomacy at the Expo.

The document outlines a summary of operations budget requirements for a government contracting process. It includes a structured format for listing and tallying a total of 19 required objectives, alongside 2 optional objectives. Quantitative data regarding financial estimates for these objectives is missing, indicated by placeholder spaces for future input. The summary is intended to provide a comprehensive overview of financial allocations needed to meet specific governmental needs as part of broader requests for proposals (RFPs) and federal grant processes. This report serves as a budgetary framework, guiding agencies in securing funding and ensuring compliance with established objectives. The absence of specific dollar amounts suggests that this document may be in a draft stage or awaiting further financial analysis before finalization.

The document outlines the sponsorship benefits available for different levels of sponsorship at the USA Pavilion during Expo 2025. Three tiers are presented: Gold ($250K), Silver ($175K), and Bronze ($100K), each offering varying monetary and in-kind benefits. Key experiences include invitations to trade-related events and exclusive behind-the-scenes tours for staff, with Gold sponsors receiving the most extensive options. Hospitality benefits allow for VIP Event Spaces, with capacities differentiated by sponsorship level. Sales opportunities and marketing rights include product sales in applicable outlets, use of USA Pavilion intellectual property (IP), and brand logo placement on the Pavilion website. Unique customer experiences on-site are also provided, increasing in quantity with each sponsorship tier. Additional promotional content and staff training related to products form supplementary benefits. The document serves as a proposal for potential sponsors, articulating the value and visibility they would gain by participating in the USA Pavilion at the expo, aligning with broader government objectives of promoting U.S. innovation and economic engagement on an international platform.

The document outlines sponsorship opportunities for the USA Pavilion at Expo 2025, presenting various benefits based on sponsorship tiers: Presenting Sponsor ($5M+), Premier Sponsor ($2.5M+), Major Sponsor ($1M+), and Official Sponsor ($250k+). Each tier comes with specific benefits, including exclusive access to VIP events, promotional opportunities such as brand placement and program integration, and unique customer experiences tailored to sponsors. The Pavilion experience emphasizes brand visibility through curated events, hospitality options, and social media engagement. Sponsors can also expect rights to utilize USA Pavilion intellectual property, with promotional content and thought leader programming supporting visibility throughout the Expo. This sponsorship framework aims to attract partners who can significantly contribute to the USA Pavilion's operations while optimizing marketing and branding efforts at an international event. Overall, it reflects a collaborative approach to elevate America’s presence at Expo 2025, fostering connections among sponsors and key audiences. All benefits are subject to availability and government approval, ensuring that partnerships align with organizational goals.

The document outlines the design and layout for the USA Pavilion at Expo 2025 Osaka Kansai, including detailed floor plans for both Level 1 and Level 2. It specifies various functional areas such as exhibition spaces, meeting rooms, catering facilities, VIP lounges, and back-of-house operations. The plans emphasize compliance with governmental and local regulatory requirements, ensuring all dimensions and levels are accurately noted in millimeters and meters, respectively. Critical notes involve the importance of reading this drawing alongside architectural and engineering documents to fully understand design intent, ensuring material and workmanship meet necessary standards. The document serves as a key resource for federal authorities and contractors involved in the pavilion's development, illustrating dedicated spaces geared towards exhibition and public engagement while maintaining operational efficiency and regulatory adherence.

The "OSAKA EXPO 2025 Design Update" document outlines the architectural and programmatic plans for the upcoming event scheduled in 2025. It provides detailed floor plans for multiple levels of the venue, including essential areas such as the stage, green room, dressing rooms, staff facilities, retail spaces, and various meeting and multipurpose rooms. Highlighted within these plans are specifications such as area measurements, intended use, and configuration options for different event setups, such as seated dinners and lectures. The document emphasizes the venue's capacity for diverse functions by including layouts for standing receptions, dining, and lectures, showcasing the adaptability of space to accommodate various types of events. Additional features like catering areas and storage are included to support operational efficiency during the expo. The comprehensive design supports logistical needs while engaging visitor and performer experiences. Overall, the design update serves as a critical resource for stakeholders involved in the planning and execution of the OSAKA EXPO, reflecting the project's emphasis on functionality, versatility, and preparedness for a wide range of events. This aligns with standards and expectations often associated with government RFPs and grants, aiming to ensure successful event management and visitor experience.

The document outlines the requirements and specifications for the USA Pavilion at Expo 2025, focusing on the scope of furniture, fixtures, and equipment (FF&E) as well as various systems needed for operations, retail, and event production. Key categories include signage, retail technologies, ticketing systems, telecommunications, security equipment, audio systems, and food and beverage setups. It details contractor responsibilities such as furnishing and installing specific items while discussing the integration of technology and maintenance aspects. The document serves as a guideline for contractors and partners involved in developing the pavilion, specifying design requirements, integration of systems, and budget considerations. Delegated designs and early supplier engagement are emphasized to ensure effective communications and collaboration among stakeholders. Additionally, the document highlights structural needs, Wi-Fi arrangements, and security measures, thereby illustrating the project’s complexity and the interplay of various components required to create a functional and cohesive pavilion. This comprehensive plan reflects the government's commitment to high standards of design and effective operational capabilities for the event.

The document outlines a list of equipment and supplies sought through government Request for Proposals (RFPs) and funding opportunities. The main purpose is to identify essential items necessary for operational support, likely for public events or community services. Key components include digital video and audio equipment, software for design and social media management, and various physical infrastructure elements like stanchions, podiums, and flags. The list emphasizes health and safety items, such as first aid equipment and hand sanitizer stations, reflecting an awareness of public health considerations. Office necessities, along with décor for social environments, further denote a focus on creating an inviting atmosphere. Overall, this procurement document illustrates a comprehensive approach to equipping facilities and events to enhance functionality and safety while complying with relevant federal, state, and local guidelines.

The document outlines the licensing framework for the sale of intellectual property (IP) products related to the Expo 2025 in Osaka, Kansai, Japan. It describes different types of licensed products, their sale locations, and associated fees and royalties. Key categories include licensed products for exclusive sale within and outside the Expo site, as well as off-licence authorized products that do not use the association's IP but can be sold with authorization. Various royalty rates are specified, with basic fees ranging from 6% to 10%, plus potential additional fees linked to the Central Marketing Fund. The document emphasizes the necessity of a licensing agreement with the Master Licensing Office (MLO) for product manufacturing. Specific conditions regarding sale negotiations with distributors and royalty arrangements are also addressed. Effective from April 2025, the guidelines will govern product sales both online and offline, ensuring adherence to the established framework while allowing for a capped number of authorized products per seller. This structured licensing program aims to facilitate commercial activities associated with the Expo while managing IP rights effectively.

The document outlines a licensing program for the sale of intellectual property (IP) products and related goods associated with Expo 2025 in Osaka, Kansai, Japan. It specifies various categories of products, their sale permissions, associated royalty structures, and the need for a licensing agreement with the Master Licensing Office (MLO). Key points include: 1. **Product Categories**: There are three main categories: licensed products sold only within the Expo, those sold both inside and outside, and those sold only outside the Expo. 2. **Royalties and Fees**: The base royalty rates range from 6% to 10%, depending on the product categorization and terms (with options for increased production rates). Certain off-licence products can be manufactured without fees, while royalties apply to different sales scenarios. 3. **Sale Conditions**: The document notes a requirement for documentation and approvals for sub-licensing, emphasizing the responsibility of both the primary and subcontracted parties in any license agreement. 4. **Guidelines for Commercial Activities**: Further references to guidelines and limitations governing commercial participation are provided, including directives on SKU management and sales commissions. Overall, the document serves as a comprehensive guide for participating entities regarding licensing obligations and revenue-sharing models linked to the Expo 2025 commercial activities.

The document outlines the procedures for producing and selling officially licensed and off-license authorized products at the Japan Association for the 2025 World Exposition. It details the production and sales flows for both categories of products, emphasizing the need for official participants to designate manufacturers, apply for necessary approvals, and negotiate store agreements for wholesale pricing. For officially licensed products, manufacturers must produce an initial batch, manage sales through designated channels, and pay royalties based on sales performance. The sales flow illustrates that both on-site and off-site options are available, requiring negotiations for distribution. The document also describes the process for selling off-license authorized products, which involves a similar approval process, although specific sales flows are not as detailed. The procedures aim to ensure compliance and successful sales strategies related to the Expo, highlighting the economic and cultural importance of promoting officially licensed goods during the event. Overall, the guidelines emphasize structured operations for commercialization while providing clear steps for participants involved in the Expo's merchandising efforts.

The document outlines the procedures for producing and selling officially licensed and off-licence authorized products in relation to the 2025 World Exposition in Japan. It details the production flow, sales strategies, and licensing framework for both product categories. The official participants must designate manufacturers, who are required to pay an intellectual property (IP) usage license fee prior to production, which includes initial manufacturing of 500 items with potential contract renewals based on sales performance. Sales can occur on-site at the Official Participant Pavilion, Official Store, and Official Online Store, with a structured flow requiring negotiations with stores regarding wholesale prices. The guidelines also encompass the sales flow for off-licence authorized products, emphasizing necessary approvals from the organizer. Overall, the document serves as a regulatory framework for ensuring compliance and profitability in selling expo-related merchandise while promoting brand integrity through structured licensing agreements.

The document compiles a list of recommended logistics service providers for customs clearance services, specifically in relation to the upcoming EXPO 2025 event in Osaka, Japan. It details their contact information, including names, offices, emails, telephone numbers, and URLs of each service provider. The primary focus is on customs clearance tariff rates offered by each provider, which cover various types of customs operations such as export declarations, import declarations, applications for storage in bonded warehouses, and other related services. Tariff rates are specified clearly alongside the types of services, including standard fees and potential surcharges based on service complexity. The document emphasizes the proprietary nature of this tariff, highlighting that it is intended solely for Official Participants. This information is pivotal for stakeholders involved in international trade and logistics for the EXPO, ensuring compliance with customs regulations while facilitating effective transportation and supply chain management.

The file presents a list of telecommunication service providers relevant for exhibitors at Expo 2025 Osaka, Kansai, Japan, in compliance with Article 48(3) of Special Regulation No.10. It includes companies such as OPTAGE Inc., ARTERIA Networks, and NTT Communications, detailing their services—ranging from internet connection and dedicated line services to IP phone solutions. Each entry provides specifics about the company's background, service capabilities, communication languages, and business experience with foreign clients. While exhibitors are encouraged to consider these providers for telecommunications needs, they hold the responsibility for reviewing service details and establishing contracts independently, as the Association does not facilitate communications or transactions. This document serves as a resource to streamline telecommunications sourcing but does not obligate exhibitors to use the listed companies. Overall, it aids in connecting international exhibitors with local telecommunications expertise while emphasizing independent due diligence.

The document outlines a comprehensive workflow for information security management during various phases—planning, system procurement, design, development, operation, and disposal—specifically for participants engaging in data exchanges at an Expo. Key responsibilities are delineated among the Organizer (the department overseeing information security), Official participants, and contractors, emphasizing the importance of adhering to the Information Security Guidelines and the List of Security Requirements throughout the project. Each phase includes systematic steps detailing notifications, compliance checks, consultations, and remediation processes to ensure security standards are met. The document underscores that non-compliance must be justified and alternative solutions proposed. Additionally, it mandates weekly internal audits during the Expo and guidelines for proper disposal of critical information to uphold security protocols. By outlining these processes, the document serves as a crucial tool for government entities and contractors to ensure the effective and secure handling of information, aligning with regulations outlined in federal and local RFPs and grants.

The document outlines the on-site cargo handling services and their tariff rates for the EXPO 2025 in Osaka, Japan. It lists two key service providers: Nippon Express Company, Limited, and a Joint Venture of Sumitomo Warehouse Group and Maguchi Group, detailing their respective services, contact information, and website links. The tariffs, effective as of March 31, 2023, provide specific unit prices for various handling tasks including delivery, removal, and transportation of goods within the expo site. Additional charges for specific circumstances, such as after-hours work and handling special goods, are outlined, along with application rules. The document also stipulates payment terms, indicating that invoices must be settled in Japanese yen within ten days, along with penalties for late payments. This summary serves as a resource for official participants involved in EXPO 2025, ensuring comprehension of handling charges and operational guidelines essential for efficient logistics management during the event. The focus on clear pricing and structured fees reflects the importance of maintaining order and accountability in handling cargo associated with such a significant international expo.

The document outlines the Supplementary Guidelines for Supply Infrastructure related to the Self-built Pavilion (Type A) in preparation for an upcoming event. It emphasizes the requirements for accessing utility services provided by the Organiser, detailing necessary forms and submission timelines. Key utilities covered include water supply, sewage systems, electricity, heating (cooling water), and telecommunications. Each utility section includes important notes on connection procedures, such as submitting an approval application and the need for caution to prevent damage during connections. For instance, users must ensure valves are closed during connections and avoid discharging sewage until official commencement notifications are received. The structure is methodical, categorized by utility type, providing specific instructions in Japanese, English, and French. This comprehensive guideline ensures adherence to safety and operational standards, ultimately facilitating smooth logistical operations during the event. Overall, the guidelines serve as a crucial framework for participants to navigate the infrastructures involved, adhering to stipulated regulations set by the organizing body.

The document outlines supplementary guidelines for the supply infrastructure related to heat supply and cooling water air conditioning for Self-Built Pavilion (Type A) projects. Effective from February 2024, these guidelines emphasize that the organizer will provide automatic control equipment necessary for heat supply in accordance with established construction guidelines (C-142). Pavilion constructors must submit a "Delivery Destination Survey and Request Form" at least six months prior to their equipment needs, ensuring timely provision of the required control equipment. Requests must be made via email to the appropriate associations and designated operators, and further procedural details can be found in an annex outlining the workflow. These guidelines ensure structured support for pavilion construction projects, emphasizing advance planning and coordination to meet infrastructure requirements essential for successful implementation.

The Information Security Guideline establishes standards and procedures for ensuring information security during the Expo 2025 in Osaka, Kansai, Japan, mandated by the Organiser, the Japan Association for the 2025 World Exposition. The guideline outlines participants' responsibilities, including compliance with security measures to protect information assets from potential threats such as cyber-attacks and operational failures. Key documents include the List of Security Requirements, an Implementation Handbook, and a Flowchart to assist participants in adhering to the guidelines. Participants are tasked with developing, maintaining, and managing their information systems while ensuring legal compliance with Japanese laws and the Expo's specific regulations. They must submit an Information System Notification Form and demonstrate compliance with security requirements before finalizing system specifications. The guideline emphasizes the importance of establishing an organisational structure for effective information security management, conducting regular audits, and promptly reporting any security incidents to the Organiser for coordination and response. Overall, the guideline ensures that participants implement necessary security measures at their expense, safeguarding the integrity, confidentiality, and availability of information throughout the duration of the Expo, from April to October 2025.

The Accreditation Guidelines for the 2025 World Exposition, facilitated by the Japan Association, outline the procedures for obtaining various accreditation passes for Expo-related parties. The document details three operational phases: pre-Expo, the Expo itself, and post-Expo, specifying the types of passes—Permanent Passes, Day Passes, and Site Access Passes—along with their respective applications and validity periods. The guidelines emphasize the roles of designated group application representatives, who will manage the application process for their organizations, educate members, and facilitate the distribution of passes. Security measures involve visual and biometric authentication methods to streamline entry. The guidelines also clarify who is eligible for passes, excluding guests and those with no operational roles within the Expo site. It outlines detailed procedures for applying for, issuing, and managing accreditation passes, including re-issuance policies for lost or damaged passes. Additionally, the document provides points of contact for inquiries regarding the accreditation process and related logistics. This comprehensive framework aims to ensure that Expo-related parties can efficiently access and navigate the site while maintaining security and operational integrity throughout the event period.

The Accreditation Guidelines for the Expo 2025 Osaka, Kansai, Japan, developed by the Japan Association for the 2025 World Exposition, outline the protocols for issuing Accreditation Passes (AD Passes) to various participants and staff. The guidelines delineate three operational phases: the Operation Preparation Phase (Pre-Expo), the Expo Period Phase (During Expo), and the Removal Phase (Post-Expo). Each phase has specific types of passes—Site Access Pass, Permanent Pass, and Day Pass—tailored for different needs, with distinct application procedures and valid periods. The document emphasizes the need for strict compliance with entry management and identification protocols to facilitate smooth access for over 20,000 Expo-related individuals daily. Responsibilities for group application representatives are defined, including facilitating the application process, managing submissions, and educating group members on guidelines. These guidelines are essential to ensure organized operations throughout Expo 2025, addressing topics like access control, pass types, application processes, and group coordination. The ultimate goal is to enable seamless participation while maintaining security and efficiency at the event.

The Theme Guide for Expo 2025 in Osaka, Kansai, Japan, centers on the theme "Designing Future Society for Our Lives." It outlines the purpose of the expo to foster collaboration in addressing global challenges, especially in the wake of the COVID-19 pandemic. The guide emphasizes three subthemes: "Saving Lives," "Empowering Lives," and "Connecting Lives," which align with the United Nations' Sustainable Development Goals (SDGs). Participants, including governments and private sector exhibitors, are encouraged to develop their presentations around these themes and contribute to the broader goal of achieving a diverse, inclusive, and sustainable society. The Expo will act as a "People's Living Lab," showcasing innovative practices and technologies while promoting dialogue and co-creation among visitors and participants. The site at Yumeshima Island offers an opportunity to experience environmental sustainability and cultural heritage, with venue designs that promote unity in diversity. Key operational principles include environmental sustainability, inclusivity, and visitor engagement through interactive exhibitions, ensuring that the event not only presents ideas but also fosters real-world applications aimed at achieving the SDGs. This document is essential for guiding participants in planning their contributions to the Expo, thereby leveraging global collaborative efforts towards a better future.

The "Guidelines for Security Operations and Inspection Activities" outlines the comprehensive framework for security during the Osaka Expo 2025, emphasizing safety, theft prevention, and adherence to regulations. It serves as a resource for Official and Non-official Participants, defining responsibilities and protocols for security measures in Control Areas. Key sections detail the organization of security personnel, including the designation of security officers by participants and their coordination with the Organiser's Security Unit. It stresses the importance of defining controlled zones, managing visitor flows within Control Areas, and employing emergency response protocols during large-scale events. Additionally, the document provides detailed guidelines for creating Security Operation plans, outlining necessary submissions and compliance with Japanese laws. Participants are tasked with continuous liaison with law enforcement and the Organiser, aiming to ensure public safety and effective incident management. As part of the broader federal and state/local government initiatives, these guidelines reflect the commitment to securing major public events and emphasize collaboration among various agencies to manage safety efficiently.

The "Guidelines for Use of Telecommunications in the Expo Site" outlines the framework and requirements for telecommunications infrastructure for the Expo 2025 Osaka, Kansai, Japan. Designed for Official Participants, the guidelines set clear policies regarding the telecommunications networks provided by the Organiser, covering wired and wireless communications. Key sections include the expectations for constructing telecommunication networks, compliance with Japanese laws, and connection protocols within the Expo site starting October 2024. The document emphasizes the necessity for compliance with technical standards, including the use of conformity mark-indicated radio equipment. Furthermore, it establishes procedures for mutual connections through a Data Linkage Platform, ensuring data flow between Participants and the Organiser. A One Stop Shop is established as a contact point to facilitate communications and support participants throughout the event. As the Expo approaches, participants are guided on managing telecommunications services, installation responsibilities, and the permitting process for any required telecommunications equipment. The guidelines ensure operational efficiency, minimize signal interference, and promote orderly telecommunications practices at a significant international event while upholding local regulations and safety standards.

The document provides supplementary guidelines for participants applying to use telecommunication services at the 2025 World Exposition in Japan. It includes entry guidelines, a sample application form, and a list of available telecommunication services. Participants are advised to submit a comprehensive use application form before officially contacting telecommunication service providers. Key obligations for users include not damaging fibre optic equipment provided by the Organiser and ensuring careful handling. The document outlines the necessary information required for telecommunication line connection construction, including specifics regarding facility details, timelines, and precautions. Additionally, it emphasizes that construction dates might need adjustments based on the building schedule and that users are responsible for costs incurred due to any damage. The overall purpose is to facilitate proper telecommunications setup while adhering to regulations and cooperation with service providers, ensuring efficient communication services at the Expo site.

The "Guidelines for Use of Radio Devices in the Expo Site" outline the regulations for the use and management of radio devices by participants at the 2025 World Expo in Osaka, Japan. Key provisions include ensuring compliance with Japanese radio regulations, preventing signal interference, and establishing a clear management process for frequency coordination. The guidelines delineate various types of radio devices, such as wireless microphones, personal mobile radios, and wireless LAN systems, detailing approval procedures and frequency allocations. The document emphasizes the importance of using conformity mark-indicated devices and coordinating usage to avoid interference with other communications. It includes provisions for obtaining radio station licenses and ensuring all devices used comply with technical standards. Additionally, it provides a framework for monitoring radio wave quality and outlines how to access updates to the guidelines. Overall, this document serves to establish a structured and legally compliant environment for radio communication during the Expo, prioritizing smooth operations and adherence to relevant laws. The guidelines aim to facilitate effective communication while safeguarding the operational integrity of the event, showcasing the organizer's commitment to coordinating an internationally significant exhibition while adhering to Japanese regulatory standards.

The document outlines regulations and exemptions for using wireless devices, including Bluetooth and Wi-Fi technologies, in Japan. It specifies that certain devices, such as drones, laptops, and Bluetooth devices, must comply with Japanese technical standards and carry corresponding certification marks. The exceptions include devices accessing free public wireless LAN spots, connecting through tethering, or directly communicating using specific frequency bands (2.4 GHz or 6 GHz band VLP). Notably, since December 2023, some 6 GHz band devices are also allowed for temporary use. The document emphasizes the importance of compliance to prevent interference with critical Japanese wireless communications. Users are advised to refer to the Ministry of Internal Affairs and Communications for further details. This guidance is crucial for individuals and organizations seeking to utilize foreign wireless devices in Japan, ensuring adherence to local regulations and minimizing disruption to wireless stations.

The document outlines the guidelines for the use of radio devices at the Expo 2025 in Osaka, Japan, specifically detailing the required procedures, legal compliance, and operational rules to ensure a secure radio wave environment. It emphasizes the necessity of obtaining Japanese Radio Station licenses, particularly for devices without the Japanese Technical Conformity Mark. Key procedures include prior consultations, applications for licenses, and the tagging of approved devices. The document stresses the importance of adhering to the Japanese Radio Regulatory Law and coordinating with the Ministry of Internal Affairs and Communications for regulatory compliance. Additionally, it mandates operational inspections, management practices, and reporting protocols for disruptions and malfunctions of equipment. Overall, this guideline serves to ensure that radio device usage at the Expo is compliant, efficient, and minimizes interference, ultimately supporting a successful event.

The "Guidelines for Proper Management of Waste" serves as a framework for waste management for participants at the Expo 2025 Osaka, aimed at promoting sustainable practices in line with environmental laws and regulations. The guidelines outline waste definitions, including municipal and industrial waste, and categorize various types of waste participants are responsible for managing. Key sections include requirements for reducing waste, procedures for managing different waste types, and the allocation of cleaning responsibilities. Participants must comply with Japan's waste management laws and are encouraged to engage in the '3R + Renewable' approach—reducing, reusing, and recycling materials, with specific measures for food, paper, and plastic waste. The guidelines also provide detailed procedures for sorting and disposing of waste, the establishment of waste collection points, and the management of costs associated with waste disposal. Charges will be based on weight and type of waste. The commitment to cleanliness and proper waste management during the event is emphasized, ensuring minimal environmental impact throughout the Expo's operation. These guidelines highlight the importance of collaboration between participants and the Organiser in achieving a successful waste management strategy at the event.

The Guidelines for Proper Management of Waste during the operational period of the Expo 2025 Osaka, Kansai, Japan emphasize the commitment to the principles of Reduce, Reuse, and Recycle (3Rs). Participants are requested to separate waste into 14 to 17 categories, a streamlined approach compared to the 17 categories used at Expo 2005 Aichi. The document outlines that batch disposal by the organizers is generally more cost-effective than individual disposal by participants. Current studies on waste recycling methods are ongoing, and final details on waste categories and disposal costs will be provided later. The initiative aims to support the UN Sustainable Development Goals (SDGs), particularly targeting sustainable consumption and production practices through effective waste management. Modifications from 2005 include a simplification of paper waste categories and the introduction of new sorting measures for PET bottles. Cooperation from all participants is essential for achieving a resource-recycling society and meeting the SDG targets related to waste management.

The document outlines the guidelines for a Utility Supply Contract for official participants at the Expo Site, emphasizing the necessity for participants to sign a service contract with the Organiser for utilities, including electricity, water, and cooling. It specifies the processes involved in applying for and commencing utility use, highlighting the legal requirements stipulating that applications for utility access must be reviewed and approved prior to the start of utility use. Provisions include maintenance responsibilities, fee structures based on consumption measured by meters, and payment terms. Utility rates are detailed, with specific unit prices for electricity, water, and cooling water, alongside penalties for late payments. The procedure for applying for utility services includes submission of an "Application for Use," with a minimum notice period of 30 days before usage commencement. This document serves as a crucial reference for ensuring compliance with regulations surrounding utility usage in the context of a large-scale international event, reflecting the management practices expected from both the Organiser and Official Participants.

The guideline serves to clarify the process for evidencing exceptions to the lack of novelty in patent applications as prescribed by Special Regulation No. 11 in Japan. It emphasizes the critical consideration for inventors to ensure patent protection, especially before showcasing inventions at expos, which typically lead to novelty loss. However, the Patent Act allows for exceptions, enabling inventors to retain the novelty of their inventions if proper certification procedures are followed. The document outlines specific steps for certification, including timelines for filing a patent application post-publication and necessary documentation submission within stipulated periods. It also addresses procedures regarding evidence submissions for international exhibitions to the relevant patent offices. Moreover, it highlights the importance of adherence to various national regulations and language preferences in documentation. This guideline supports the broader goal of fostering industrial advancements by protecting intellectual property rights amidst public exposure.

The "Guideline on Procedures in relation to Visa, Immigration, and Status of Residence" outlines the necessary steps for foreign nationals attending the Expo 2025 in Osaka, Japan. Its primary purpose is to clarify the visa, immigration, and residency processes under the agreement with the Bureau International des Expositions. Key sections define eligible participants, such as staff and dependents of Official Participants, and detail the steps for visa application, including the use of the One Stop Shop for centralized assistance. The document specifies required documentation, including consent forms, eligibility certificates, and personal identification information, emphasizing the importance of early application submission. It includes protocols for entry and departure from Japan, notifications to municipal governments regarding changes of address, and procedures for extending stay periods. The guidelines foster a smooth process for foreign attendees, ensuring compliance with Japan's immigration laws, thereby supporting the successful execution of the Expo. This aligns with government efforts to prepare for international events while maintaining regulatory standards for foreign entry. The overarching goal is to facilitate the participation of international stakeholders in the Expo, enhancing global collaboration and cultural exchange.

This guideline outlines procedures regarding direct taxes applicable to the Offices of the Commissioners General of Section for the Expo 2025 in Osaka, Japan, as per an agreement with the Bureau International des Expositions. It explains the exemptions from direct taxes, including corporation tax and income tax, provided for non-commercial activities linked to the Expo for both the offices and their staff, who are generally exempt unless they are Japanese nationals or permanent residents. The document details the necessary processes and forms for ensuring compliance with taxation laws while emphasizing the One Stop Shop service center in Osaka, which assists foreign offices in navigating tax obligations. Specific taxation conditions for various activities, vehicle taxation details, and the obligation to submit information about the offices for exemption eligibility are also articulated. The guidelines aim to facilitate a smooth operational process for foreign participants in the Expo, following the stipulations outlined in the agreement.

The "Guideline for Consumption Tax Refund Procedures" outlines the process for Official Participants to claim refunds on consumption taxes during Expo 2025 in Osaka, Japan. It details necessary preparatory steps, including submission of forms related to taxable proprietor status and tax agent notifications, to the District Director of tax office. The standard consumption tax rates are specified as 10% and a reduced rate of 8%. The guideline emphasizes the importance of retaining invoices and accounting ledgers, particularly with the impending Invoice System set to begin on October 1, 2023, which mandates qualified invoices for tax deductions. Participants are instructed to file the final return form within two months after each taxable period, with refunds processed typically within two months. The document also explains conditions under which taxes may be refundable or exempt. Lastly, it addresses actions required after the Expo concludes, particularly regarding the rescission of taxable business entity status. This structured approach aids participants in navigating Japan's tax refund landscape while ensuring compliance with applicable laws and regulations.

The Supplementary Guide on the Consumption Tax Refund Procedure, issued by the Consumption Tax Affairs Team in February 2023, details the processes for Official Participants at the 2025 World Exposition in Japan to claim refunds for consumption tax. The document clarifies the roles of the Office of the Commissioner General of Section and outlines necessary support from the One Stop Shop for the refund procedures. It emphasizes that registering as a legal entity in Japan is not mandatory for these Offices, and provides deadlines for submitting key documents, such as the "Report on the Selection of Taxable Proprietor Status," which must be submitted before the taxable period in question. Special provisions are made for newly established Offices and their obligations regarding tax declarations, including conditions under which they must file refunds. The guide also outlines the requirements for maintaining records of invoices and receipts for tax declaration purposes. Overall, the document serves as a crucial resource to ensure compliance with taxation laws for international Offices participating in the Expo and facilitates their understanding of the necessary procedural requirements to secure consumption tax refunds.

The National Day and Special Day Guideline GL 12-4-1, published in January 2023, outlines the framework for recognizing and celebrating significant events, with a focus on the Japan Association for the 2025 World Exposition. The document emphasizes the importance of these observances in promoting cultural exchange and public engagement. It provides criteria for the selection of national and special days, ensuring alignment with national interests and community values. Furthermore, the guideline encourages the involvement of local governments and organizations in planning and execution, promoting collaboration and resource sharing. The overarching goal is to enhance public awareness and foster a sense of community through meaningful commemorative activities, aligning with federal and state initiatives around event planning, funding opportunities, and grant applications tied to cultural events. The document serves as a crucial reference for agencies and stakeholders involved in event organization and funding proposals, ensuring clarity and consistency in approach.

The government file GL 12-5-1, dated January 2023, outlines guidelines for events related to the Japan Association for the 2025 World Exposition. The primary focus of the document is to establish a framework for federal RFPs, grants, and state/local RFPs associated with this international exposition. Key points include the selection criteria for participants, necessary compliance with relevant regulations, and the overall strategic goals of engaging stakeholders. Supporting details delve into the logistical requirements, including timelines and funding parameters, aimed at promoting collaboration and innovation among participants. The guidelines emphasize a structured approach to event planning that aligns with the broader objectives of the exposition, fostering cultural exchange and economic opportunities. This document is pivotal for agencies looking to participate in the preparatory phases of the exposition, providing them with essential information to navigate the application process effectively. By outlining the event's vision and operational considerations, the guidelines serve as a foundational tool for potential collaborators and grant applicants.

The document outlines the Event Guidelines for the Expo Site, detailing various event facilities available for official participants. The guidelines include descriptions of multiple venues, such as Event Hall 1 and 2, small stages, and outdoor spaces, providing insight into the specific amenities, anticipated programs, and policies governing event organization. Most facilities do not charge usage fees, with electricity and equipment included, though additional service costs apply. Each venue supports a diverse range of activities—from official ceremonies to artistic performances and exhibitions—while adhering to strict eating and commercial restrictions within the premises. Event schedules typically revolve around time increments for setup and teardown, and various technical specifications for staging and equipment are outlined. This document serves primary purposes: informing official participants about venue capabilities, usage policies, logistical procedures, design specifications, and regulatory requirements while coordinating their events. This synthesis of information aims to facilitate smooth event operations as part of the planning process for the upcoming World Exposition in 2025.

The document outlines the framework and pricing structure for virtual event participation on the Virtual Expo platform for the 2025 Osaka-Kansai Expo. It details the setup, which includes a public "World" metaverse space and customizable "Rooms" for event participants. Several pricing plans based on the number of concurrent users and session duration are provided, ranging from ¥1,000,000 to ¥10,000,000, with specific fees tied to content creation, facility use, and virtual distribution services. Various formats for content distribution are described, including 3D content, 2D video, 8KVR, volumetric video, and motion capture, catering to diverse exhibition needs. Participants are instructed to engage with designated service providers to coordinate their virtual experiences and must adhere to specific operational guidelines for simultaneous streaming ensuring seamless user interactions. These comprehensive arrangements aim to enhance engagement and accessibility for attendees while managing costs and technical requirements effectively.

The document outlines the guidelines and pricing for participating in the Virtual Expo platform for the 2025 Osaka-Kansai Expo. It details the structure of the virtual event, emphasizing the two distinct spaces: the "World," a public metaverse area, and individual "Rooms" created by event participants. Participation fees vary based on content and concurrent connection plans, with different packages ranging from one-day usage to multi-day rentals at specified costs. Additional fees apply for various content formats, including 3D content and motion capture. Participants must contact designated service providers for content distribution and are responsible for video hosting through platforms like YouTube. The document is primarily aimed at official participants in the expo, ensuring they understand the costs and technical requirements for successfully conducting virtual events. This initiative aligns with ongoing government efforts to facilitate innovative technological approaches in large-scale events and enhance public engagement through digital platforms. Overall, the file serves as a key resource for navigating the logistical and financial aspects of virtual participation in the upcoming expo.

The document outlines the guidelines for utilizing various event facilities for the upcoming events under the Japan Association for the 2025 World Exposition. It details the specifications, capacities, and electrical and technical equipment of each facility, including the EXPO Hall, EXPO National Day Hall, Gallery East, EXPO Arena, EXPO Exhibition Center, and several Pop-Up Stages. Each section provides information regarding the facilities' intended use for different types of programs such as theatre events, exhibitions, and formal ceremonies, as well as rules concerning commercial activities and food sales. Users are encouraged to coordinate their requirements in advance, especially for the provision of additional equipment and services not inherently available in some facilities. Participants may also host virtual events using the designated virtual venue setups available within each facility. The document serves as a comprehensive guide for potential users, ensuring clarity in booking processes and requirements for event planning, thus supporting efficient organization aligned with government standards for public events.

The Users' Guide for EXPO Arena "Matsuri" outlines procedures, facilities, and operational guidelines for events during Expo 2025 in Osaka, Japan. The guide emphasizes the importance of understanding the details for effective planning and execution of events, ensuring visitor safety, and adhering to regulations. Key sections include participation requirements for official participants, event concepts designed to foster connections, and a comprehensive list of event facilities, complete with seating maps and usage fees. The document details necessary documentation for event implementation, outlines the division of duties for stage management and security, and sets forth regulations on event times and seating arrangements. Additionally, it highlights prohibited items and emphasizes compliance with health, safety, and accessibility standards. The aim is to facilitate smooth event operations while promoting the Expo’s themes of sustainability and future-oriented interactions. This guide serves as a vital tool for official participants to navigate technical specifications, ensure logistical efficiency, and foster an engaging experience for attendees.

The "Users’ Guide for EXPO Hall 'Shining Hat'" outlines event management protocols for the Expo 2025 in Osaka, Kansai, Japan. It provides essential guidelines for official participants, focusing on smooth operations from preparation to execution of events. Key elements include facilities' descriptions, event participation requirements, compliance measures, and detailed processes for security and audience management. The guide emphasizes the importance of safety, accessibility, and sustainability, mandating that events adhere to public order and safety regulations. Specific sections detail the event facility's layout, including seating arrangements, technical equipment, and user responsibilities. Comprehensive rules address security measures, operational staffing, and conditions under which various equipment can be used. A structured flow is laid out for prior meetings, documentation submission, and event execution plans, ensuring all actions are coordinated and compliant with the Expo's standards. This document serves as a foundational tool for participants to prepare for events effectively by reconciling their ideas with logistical considerations and regulatory requirements, helping to create a cohesive experience for attendees at the event. The guide is essential for understanding the comprehensive operational framework necessary for the successful realization of Expo 2025.

The Users’ Guide for Gallery East details the operational and regulatory framework for events during Expo 2025 in Osaka, Kansai, Japan. Designed for Official Participants, the guide defines key terms, outlines facility specifications, and elucidates event protocols, including safety and security measures. It presents the event administration structure, including participation requirements, application procedures for permits, and prerequisites for staging events. Notably, it emphasizes compliance with regulations concerning fire safety, public health, and the usage of technology and equipment. The document covers operational timelines for event setup and execution, presenting guidelines for preliminary meetings, required documentation, and policies on waste disposal. Restrictions on prohibited items and safety protocols are specified to ensure smooth operations. This comprehensive guide serves as a crucial resource for planning and executing events within the Expo framework, aiming to facilitate accessibility and promote a safe, inclusive environment for all participants and visitors, aligned with the Expo's overarching theme of "Designing Future Society for Our Lives."

The document serves as a Users’ Guide for the Gallery West facility at the Expo 2025 Osaka, Kansai, Japan. It outlines guidelines for participation in events, detailed facility information, regulations, and implementation processes aimed at ensuring smooth operations. Key points include the necessity for official participants to understand and comply with event regulations, submission of required documents, and service fees. The guide emphasizes a commitment to safety, accessibility, and sustainability, aligning with the expo's theme of "Designing Future Society for Our Lives." The facility overview section describes various event spaces, capacities, and technical equipment available, while document requirements are detailed for public health and safety regulations. Prohibited items are also outlined, ensuring security within the venue. The event implementation flow mandates preliminary meetings to confirm plans and compliance, while entries, loading, and waste disposal procedures are established to maintain order during event execution. This guide serves as a crucial resource for event organizers to meet operational and regulatory standards, facilitating a safe and efficient hosting environment at the Expo.

The Users’ Guide for the EXPO National Day Hall “Ray Garden” serves as a resource for official participants in preparing and executing events at the Expo 2025 in Osaka, Japan. Key components include participation guidelines, event concepts, facility outlines, and necessary operational rules. The document emphasizes the need for compliance with Expo rules, safety measures, and barrier-free accessibility to cater to visitors of all backgrounds. Events should reflect the Expo's theme of "Designing Future Society for Our Lives," generating new opportunities for connection. The guide details facilities available for events, including seating capacities and equipment, as well as procedures for prior coordination meetings to ensure smooth operations. Documentation required for event execution, security, and operational plans must be submitted within specified timelines. Furthermore, the guide outlines prohibited items and provides clear directives regarding telecommunications usage, including radio devices, and equipment installed at the venue. Participants are encouraged to prioritize sustainability and safety during their activities. Ultimately, the guide clarifies the expectations for successful event management, reinforcing that adherence to the established guidelines is vital for a positive experience for both participants and visitors.

The "Users’ Guide for Pop-Up Stage Inner East" for Expo 2025 in Osaka, Japan, serves as a comprehensive framework for event management at the venue. It outlines participation requirements, the conceptual focus on creating a transformative experience, and details on event facilities, including the specific setup of the Pop-Up Stage Inner East. Integral sections address operational flow, necessary documentation, and rules for conducting events, emphasizing safety, security, and compliance with local regulations. Key guidelines include designated procedures for event execution, a requirement for insurance coverage, and restrictions on certain activities and items to ensure a safe environment for visitors. The document stresses the importance of accessibility and universal design principles, highlighting the need for multilingual communication and consideration for people with disabilities. It maintains a strong emphasis on sanitation and health management, urging compliance with relevant regulations. Overall, this guide is a vital resource to ensure the successful organization of events, focusing on participant responsibility, operational integrity, and an inclusive atmosphere, ultimately aiming to fulfill the Expo's theme of “Designing Future Society for Our Lives.” It reflects the commitment to international standards while fostering creativity and community engagement at the exposition.

The Users’ Guide for Pop-Up Stage North is designed to facilitate the preparation and execution of events at the Expo 2025 Osaka, Kansai, Japan. It outlines roles, responsibilities, and guidelines for official participants, ensuring a smooth operational flow from planning to event completion. Key sections include participation regulations, facility specifications, event management flow, safety protocols, and requirements for signage and commercial activities. The Expo emphasizes sustainability and accessibility, encouraging universal design for all visitors, including people with disabilities. Participants must adhere to strict guidelines concerning noise, sanitation, and security measures. They are required to submit various documents, including event proposals and operational plans, to ensure compliance with Expo standards. Provisions against public disorder and explicit details about prohibited items underscore the Expo’s commitment to safety and orderly conduct. This comprehensive guide assists participants in aligning their events with the Expo's overarching theme of "Designing Future Society for Our Lives," promoting a cohesive vision for innovation and inclusiveness in a global context. Proper insurance coverage is mandated to protect against potential liabilities, marking the document as crucial for stakeholders involved in the planning of events at the Expo.

The "Users' Guide for Pop-Up Stage Outer East" outlines operational guidelines for hosts of events at the Expo 2025 in Osaka, Japan. It emphasizes the importance of understanding event participation, safety protocols, and logistical preparations to ensure smooth execution while complying with diverse regulations. The guide includes an overview of event facilities, a detailed outline of the Pop-Up Stage, and rules regarding operational safety, security, and event announcements. Key points cover the operational responsibilities of Official Participants, the requirement for insurances, adherence to environmental and health regulations, and provisions for accessibility. Additionally, the document highlights the prohibition of certain actions, such as selling goods and conducting fundraising activities, and outlines necessary actions for setup, rehearsals, and post-event cleanup. Overall, this guide serves as a comprehensive reference for participants, ensuring compliance with Expo standards while fostering an inclusive, safe, and engaging environment for visitors.

The Users' Guide for Pop-Up Stage South at Expo 2025 Osaka, Kansai, Japan, outlines event participation, management procedures, facility details, and regulatory requirements. The document emphasizes the importance of preparedness and compliance with safety regulations for all Official Participants involved in staging events. Key highlights include the concept of events aimed at fostering inspiration and future connections, facility specifications, participation obligations, and the event implementation flow. Event administration involves detailed planning, including submitting required documents related to performances, safety, equipment use, and health regulations. The guide sets clear protocols for capacity, usage fees, event timing, security management, and waste disposal, thus ensuring the smooth execution of activities while maintaining the integrity of the Expo environment. Notably, event activities must respect public order and safety, prohibiting certain content and items, and ensuring accessibility for all visitors. This comprehensive guide serves to facilitate efficient event hosting, aligning with the Expo's overarching themes of innovation and connectivity among global participants. It underscores the need for collaborative efforts among multiple stakeholders, encompassing organizational, regulatory, and operational aspects within the RFP and grant framework for the Expo.

The Users’ Guide for the Pop-Up Stage West at Expo 2025 in Osaka, Kansai, Japan, serves as a comprehensive resource for official participants preparing for events. It outlines participation requirements, event concepts, facility details, and event management protocols. Key sections include an overview of event operations, guidelines for setup and rehearsal, necessary documentation, and regulations related to security, insurance, sanitation, and accessibility. Participants must adhere to safety measures, environmental concerns, and universal design principles to ensure inclusivity for all visitors. The document also specifies prohibited items, restrictions on commercial activities, and the importance of multilingual communication. Additionally, it emphasizes sustainable event practices and detailed procedures for post-event cleanup. Overall, the guide aims to facilitate smooth event execution while ensuring compliance with Expo regulations, ultimately supporting the Expo's overarching theme of "Designing Future Society for Our Lives." It reflects the government's commitment to fostering meaningful connections and experiences during the exposition.

The "Guide for Event Facilities and Event Guidelines" issued by the Events Bureau of the Japan Association for the 2025 World Exposition outlines procedures and regulations for event organizers and official participants. Set to release comprehensive guidelines between June and July 2024, the document details facility usage, safety compliance, and operational protocols for events at the Expo site. Key points include the necessity of applying for AD passes for site entry, regulations on noise levels, and restrictions on bringing prohibited items like glass bottles. The guide emphasizes environmentally sustainable practices, disallowing power generators unless approved in advance. It specifies the flow of events, with required meetings occurring at various stages leading up to the event. Additionally, it highlights fee structures for facilities and utilities, ensuring clarity on costs associated with usage. The upcoming schedule outlines significant dates for guideline releases and meetings crucial for coordinating event logistics. This document functions as an essential tool for ensuring a successful, compliant, and organized event experience during the exposition, demonstrating the Association's commitment to efficient management and safety.

The document outlines event guidelines for parades organized under the Japan Association for the 2025 World Exposition. Parades must adhere to strict regulations regarding size, formation, security, and operational policies, with a maximum formation width of 3 meters and length of 30 meters. Organizers must submit applications to the Events Bureau, including a security plan, and obtain permission from the Association before proceeding. Parades are conducted on designated routes, starting at the National Day Hall and ending under the Grand Ring, with a duration of 20-30 minutes. Security measures involve positioning staff to maintain spectators' distance and manage crowd control, while sound equipment must comply with volume regulations (85 dB). Parades may be canceled or postponed due to adverse weather or safety concerns, including high winds, heavy rain, earthquakes, and potential threats. The guidelines emphasize the importance of coordination between organizers, official participants, and the Association for successful parade execution. This document serves as a regulatory framework to ensure safety and order during public celebrations at the Expo, exemplifying governmental efforts to manage large-scale events effectively.

The overview outlines guidelines for event facilities at Expo 2025 in Osaka, Japan, effective from August 2024. It specifies that official participants will not incur usage or maintenance fees but will be responsible for insurance, additional equipment, out-of-hours fees, and other related costs. The new event space features a stage for up to 350 attendees and experiential event booths designed for workshops, with specific dimensions and amenities. Reservations are available from April 13 to October 12, 2025, with general usage hours from 9 a.m. to 9 p.m., and applicants must account for setup times in their bookings. The document emphasizes that details may change, and participants are encouraged to inquire about procedures using the online portal or email the association directly. This summary highlights the event's structure, use provisions, and participant responsibilities, reflecting its importance within the context of federal and local grant and RFP frameworks for overseeing large-scale international events.

The Guide for National Day, Special Day, and Voluntary Event by Official Participants outlines the protocols for programming at the Expo 2025 Osaka, Kansai, Japan, themed "Designing Future Society for Our Lives." The events, including National Days and Special Days, aim to foster international understanding and cultural exchange by placing Official Participants at the center. Scheduled from April 13 to October 13, 2025, these events provide visitors opportunities to engage with global cultures. The document elaborates on types of events, event facilities, and application processes for Official Participants, emphasizing the importance of scheduling during the designated priority period from August 1 to November 30, 2023, for optimal coordination. It details event venues, roles in organizing ceremonies, and guidelines for engaging visitors through cultural and artistic initiatives. Costs for venue use and services, responsibilities for event execution, and the handling of visitor interactions are also addressed. The Guide further specifies requirements for virtual participation and sets clear guidelines for security, waste management, and sustainability initiatives. Overall, it promotes a collaborative environment for successful cultural representation while ensuring operational compliance and inclusivity during the Expo.

The supplementary guide outlines regulations and procedures for participating in National Days, Special Days, and voluntary events for Official Participants. Key points include that overlapping date, time, and venue requests may result in adjustments communicated on a case-by-case basis rather than a first-come, first-served basis. Applications for voluntary events are encouraged to be submitted alongside requests for National or Special Days by November 30, 2023, as scheduling prioritizes events on the same day. Participants must complete various sections in the application form, detailing preferences for event facilities, desired dates with rationales, and anticipated attendance for virtual events—essential for organizing the event calendar. The guide clarifies expectations for answering each item, such as confirming operation language requirements and stating the official event content. Commercial activities, food sampling, and virtual streaming options are regulated based on the chosen venue. Overall, adherence to this guide is mandatory for the successful organization of events, highlighting the importance of timely submission and precise completion of the entry application. The document emphasizes preparation for the January 2024 confirmation of dates and venues, reflecting the structured approach of the government in managing public events effectively.

The Japan Association for the 2025 World Exposition has announced the application process for National Day, Special Day, and Voluntary Events organized by Official Participants. The priority solicitation period commenced on August 1, 2023, and will conclude at 23:59 Japan Standard Time on November 30, 2023. A new additional solicitation period will begin on December 1, 2023, which was moved up from the originally scheduled date of February 2024. During this subsequent period, scheduling will be managed on a first-come, first-served basis. Details regarding applications and the process will be provided in late November 2023. The notice highlights the importance of timely participation and collaboration from all Official Participants in organizing successful events leading up to the exposition. This initiative is part of broader efforts to engage various stakeholders in the preparations for the upcoming international event.

The document outlines the entry process for Official Participants wishing to conduct voluntary events related to the 2025 World Exposition. It includes a mandatory entry form that requires comprehensive details such as participant names, contact information, event title, venue preferences (real, virtual, or both), date and time choices, and the number of expected attendees. Applicants must submit specific details regarding the event's content, language, operational requirements, and the use of facilities, ensuring that all mandatory fields are filled accurately to avoid resubmission delays. Furthermore, it emphasizes the collection and management of personal information in compliance with privacy regulations, detailing the types of personal data collected and the purposes for its use, which range from event planning to personnel management. The document underscores the importance of sensitive data handling procedures, providing conditions under which personal data may be shared with third parties and the necessary protocols for secure information management. This structure facilitates efficient event organization while maintaining the integrity and confidentiality of participant information.

The "Guidelines for Opening Bank Accounts" document outlines procedures for Official Participants to establish bank accounts in Japan for the Expo 2025 Osaka, Kansai. It details the Organiser’s designation of Resona Bank as the primary financial institution, clarifying necessary documentation and compliance with Japanese laws. Key points include steps for account opening, required documents—such as participation contracts and identity verification—and transaction regulations during the Expo Period, which runs from April 13, 2025, to October 13, 2025. The document emphasizes the exclusive use of these accounts for Expo-related transactions, mandates closure of accounts six months post-Expo, and highlights various transaction service fees. Overall, the guidelines serve as a comprehensive support tool for International Participants ensuring compliance, efficiency, and adherence to legal standards in managing finances during the Expo.

The "Guidelines for Vehicle Admission" document outlines regulations for vehicular access to the Expo 2025 Site in Osaka, Japan, focusing on vehicle categories, entry permits, and access protocols. Its purpose is to ensure safety and compliance with local laws during the operational preparation, event, and dismantling periods. Vehicle categories include heavy duty, light, ordinary vehicles, and carbon-neutral options like electric and fuel cell vehicles, with entry restricted based on timing and purpose. Participants must apply for vehicular admission and parking permits through the Related Persons Portal, necessitating prior registration of vehicle details. Specific guidelines detail on-site parking procedures, access points, and rules for driving within the Site, including speed limits and permissible zones. The document also emphasizes environmental considerations and mandates adherence to traffic safety regulations. Emergency vehicles and protocol vehicles have separate entry allowances. Overall, it serves as a comprehensive framework for managing vehicle operations during this international event, contributing to smooth logistics and attendee safety.

The "Design Guidelines for Type A (Self-Built) Pavilions" outlines planning requirements and standards for participants constructing self-built pavilions at Expo 2025 in Osaka, Japan. Its main objectives are to ensure designs align with the Expo's overarching themes, maintain consistency within public spaces, and promote sustainability. The document is structured into five primary chapters: an introduction detailing the guidelines' purpose, a master plan overview of the Expo site, design requirements, pavilion plot details, and submission processes for design plans. Key points include compliance with Japanese laws and local regulations, design and operational management of pavilions, environmental considerations, and specific design requirements such as setbacks, building coverage, and accessibility. Noteworthy is the emphasis on disaster prevention, security systems, and sustainable practices, including the use of recycled materials and energy-efficient designs. Participants must submit comprehensive design documents for approval in two phases to ensure that all projects meet required standards and guidelines. The emphasis on universal design aims to make the facilities accessible for all visitors. This document serves as a critical framework for executing the Expo’s vision, enhancing the site’s functionality and aesthetic appeal while addressing environmental responsibilities.

The document outlines additional guidance for submissions related to “Design Type A” as part of a federal request for proposals focused on universal design and infrastructure. It provides detailed instructions on preparing supplementary information, emphasizing the need for precise drawings and documentation for power, telecommunications, fire safety, air conditioning, and fire-extinguishing systems. Key requirements include verifying lead-in points, conduit routes, and construction zones while ensuring compliance with universal design principles. The document underscores the importance of including security camera positions and technical proposals that incorporate specific project details to meet organizational standards. Overall, it serves as an essential resource for participants preparing their submissions in line with federal guidelines, thereby ensuring a systematic and compliant approach to project execution.

The "Supplementary Guidelines for Mezzanine" outlines the protocols for constructing mezzanines in Pavilion Modules for a federal project, specifically targeting Type B and C structures. These guidelines highlight the restrictions on construction that could impede essential functions like fire safety, detailing the necessary approvals for any alterations to the provided modules. Key application details include submission deadlines for preliminary and extension requests, the necessity for plans designed by qualified architects, and the cost-sharing structure for permit applications. Participants are required to ensure mezzanine areas do not exceed 50% of their allocated space and adhere to Universal Design Guidelines for public access spaces. Specific structural and fire safety specifications, such as load-bearing requirements and smoke ventilation provisions, are stressed to maintain compliance with Japanese regulations. The revised timetable aims for construction readiness by mid-October 2024, with a detailed framework for submitting design alterations as reviews occur concurrently with the review of mezzanine applications. Overall, the document serves to ensure that construction meets legal, structural, and safety standards while facilitating a coordinated approach to building permits and participant responsibilities within this government-funded initiative.

The BIM Requirements for Type A (Self-Built) Pavilions document outlines the Building Information Modelling (BIM) standards to be implemented by participants constructing facilities for the 2025 World Exposition in Japan. The primary aim is to create a unified framework that enhances construction efficiency and sustainability while providing a consistent level of BIM data across multiple projects. Key objectives include improving design quality, facilitating construction progress monitoring, and enabling accurate cost assessments. The document is structured into nine main sections, including an introduction to BIM, implementation details, guidelines for submitting data, and specifications related to levels of detail (LOD) for models. It details the responsibilities of the Organizer and Participants, sets expectations for BIM execution plans, and specifies the software and data formats to be used for submissions. The proposed guidelines demand compliance from Participants regarding design phases, LOD data submissions, and the treatment of intellectual property rights in submitted data. By fostering collaboration and clarity in BIM practices, the document serves as a foundational guideline ensuring successful implementation and legacy preservation post-expo.

The "Construction and Demolition Work Guidelines for Self-Built Pavilions" aims to establish requirements and procedures for participants constructing and demolishing their Pavilions for the Expo 2025 in Osaka, Japan. It covers the overall process from construction to the return of plots, emphasizing compliance with national and local laws, including the Building Standards Act and Fire Service Act. Key sections include timelines for submissions, selection of contractors, safety protocols, fire prevention, and environmental sustainability measures, reflecting the commitment to safety and quality. The document outlines the expectation for participants to engage in thorough planning and management of their construction sites, including coordination through a designated Communication and Coordination Council to mitigate conflicts among concurrent construction activities. Emphasizing a sustainable and responsible approach, it mandates environmental assessments and waste management practices. Participants are advised to secure necessary permits in advance and maintain clear communication with the relevant bodies to ensure compliance and shared responsibility. This guidelines document is crucial in facilitating smooth construction operations leading to a successful Expo.

The document outlines revised guidelines for safety and security related to construction and demolition work for self-built pavilions (Type A). Specifically, it addresses the backup electricity supply requirements for security-related equipment, as detailed in section C-112. The initial requirement mandated that all such equipment be supported by an uninterrupted power supply (UPS) capable of lasting at least four hours or a UPS running for at least 30 minutes in conjunction with a power generator. However, following internal review, this guideline has been amended to necessitate only a UPS with a minimum runtime of 30 minutes. This modification underscores the emphasis on ensuring security equipment remains operational during power outages without the more extensive backup previously required. The document serves an important role in establishing safety standards within federal and local government contracts related to construction, ensuring both effective security measures and operational feasibility during construction and demolition projects.

The document outlines a revision to the "Construction and Demolition Work Guidelines for Self-Built Pavilions (Type A)" concerning water supply pressure requirements. Initially, the guidelines stipulated a normal supply pressure of 0.15 MPa and an emergency pressure of 0.3 MPa at the end of the water pipe. After internal review, these standards have been altered to require a minimum normal pressure of 0.3 MPa and an emergency pressure of 0.4 MPa. The revision highlights the necessity for increased water pressure, particularly for emergency situations like fire hydrant use, ensuring adequate supply during critical circumstances. This change underscores the importance of compliance with updated safety and operational standards in public construction projects, aligning with broader frameworks of federal and local regulation governing public facilities.

The "Code of Sustainable Procurement" outlines sustainability standards for the World Expo 2025 in Osaka, Japan, aiming to reduce environmental, social, and economic risks associated with procurement processes. The document establishes a framework promoting compliance with laws, ethical labor practices, and environmental sustainability throughout the supply chains of suppliers, licensees, and pavilion organizers. Key points include the emphasis on enhanced energy efficiency, utilization of low-carbon energy, the promotion of recycling initiatives, and the protection of human rights. The document highlights specific requirements for various sectors, including wood and paper materials, ensuring that sourced products are both environmentally responsible and socially equitable. It mandates compliance from all stakeholders to foster a cooperative approach towards achieving sustainable goals aligned with the United Nations Sustainable Development Goals. Measures for verification, monitoring, and remedial action for noncompliance, including grievance mechanisms, are also stipulated, ensuring accountability among all participants in the procurement process. Overall, the code seeks to set a precedent for sustainable practices within large-scale global events, thereby contributing to the creation of a zero-carbon, inclusive, and resilient society.

The document titled "Guideline for Lighting Design concerning Facility Implementation" outlines standards for lighting at the Expo 2025 in Osaka, Japan, under the initiative 'New Night'. Its purpose is to create a harmonious nightscape that promotes sustainability, enhances human experience, and respects biodiversity. The guidelines aim to evolve lighting from mere illumination to an integral part of the environment, adapting lighting to reflect natural patterns throughout the day. Key areas of application include the Pavilion Plots, covering setback zones and internal areas near buildings, with strict measures against light pollution, particularly regarding aviation and visitor comfort. Specific guidelines address luminous flux, glare control, and color temperature, alongside recommendations for solar-powered systems. The document categorizes lighting parameters by zone—emotional, natural, backyard, and quiet zones—specifying requirements for color temperature, illuminance, and color rendering. This structured approach ensures that lighting remains engaging yet controlled, embodying the Expo's theme of 'Designing Future Society for Our Lives' while maintaining environmental considerations and aesthetic unity in the display of lights.

The "Guidelines for Noise, Vibration, and Odour" document outlines compliance measures for participants in the Expo 2025 Osaka, which runs from April 13 to October 13, 2025. The purpose is to preserve a conducive environment by regulating noise, vibration, and odour levels within the Expo site. The guidelines reference relevant Japanese laws, including the Basic Act on the Environment, Noise Regulation Act, Vibration Regulation Act, and Odour Control Act, setting forth specific standards to be adhered to during different times of the day regarding noise (with limits ranging from 55 to 65 decibels), vibration, and odour metrics. Participants are required to manage sound levels from audio equipment, particularly during commercial activities, with strict time and decibel restrictions. Additionally, the document emphasizes the importance of adhering to these regulations not only for the participants' staff but also for contractors and associated parties. The guidelines are designed to mitigate environmental impact during the Expo while enhancing visitor experience and safety by fostering compliance with legal standards. Overall, the file serves as a regulatory framework to guide participant operations in minimizing noise, vibration, and odor disturbances at this international event.

The "Guidelines for Sanitation and Public Health" document outlines sanitation management protocols for the 2025 World Exposition in Japan. It emphasizes the compliance of both the Organiser and Expo Participants with various environmental, food hygiene, and infectious disease-related laws and regulations to ensure safe and clean conditions during the event. Key sections cover environmental sanitation management, food hygiene management, and infectious disease measures, detailing specific responsibilities for different types of participants, including Official and Non-official Participants, as well as Concessionaires. The guidelines specify that Participants must select and maintain structures to prevent pest infestations, adhere to strict food hygiene practices, and engage in public health procedures mandated by local authorities. Effective communication with government bodies is essential for obtaining necessary permits and complying with health surveillance during the Expo. Ultimately, these guidelines serve to facilitate a comprehensive approach to sanitation and public health, aiming to safeguard the health of visitors and staff while promoting regulatory compliance throughout the Expo's operations. The document reflects the government's commitment to ensuring a successful and safe international event, highlighting the importance of public health in large gatherings.

The document provides a detailed breakdown of warehouse service fees associated with the handling of goods during the 2025 World Exposition in Japan, specifically under the guidelines of GL7-1-2 for freight handling. It includes sample calculations for three types of goods deposited and removed from the organizers' warehouse, describing the conditions, durations, and corresponding fees for storage, depositing, and removal. Key points include different charges based on weight, volume, and timing of the transactions, such as extra surcharges for weekends and public holidays. The total costs presented for each sample vary, with the calculations incorporating consumption tax where applicable. The purpose of the document is to inform stakeholders about the financial implications related to the storage and handling of goods during the exposition, aiding in budgetary and logistical planning for participants. Such transparency is essential in the context of governmental RFPs, ensuring compliance with regulations while facilitating effective event management and planning.

The document outlines the service fees associated with the Organiser's Warehouse for the Japan Association for the 2025 World Exposition. It details various fees for storage, devanning, depositing, removal, delivery within the expo site, and verification of bonded goods, all given in yen. Different fees apply to room temperature and cold storage (both refrigerated and frozen) goods, with specific minimum weight requirements for certain services. Notably, the document specifies prohibited items and those needing special handling, which incur separate fees. It also includes conditions for surcharges during weekends, public holidays, and night hours, alongside cancellation fees and guidelines for payments. Compliance with regulations and safety regarding hazardous materials is emphasized. This fee structure supports the logistics necessary for managing and storing goods during the Expo, highlighting the Organiser's aim to establish clear and efficient practices for all participating stakeholders.

The "Guidelines for Handling of Freight" provides comprehensive instructions for managing freight related to the Expo 2025 in Osaka, Japan. Its purpose is to facilitate smooth operations for participants, emphasizing standards for freight transportation, pre-shipment considerations, customs, and on-site management. Key sections include the appointment of representatives to handle customs, designated on-site cargo handlers, and recommended logistics service providers responsible for transporting goods to the Expo Site. The guidelines detail regulations regarding transportation of various cargo types, including hazardous items, and emphasize sustainable practices. They outline procedures for delivery and removal of goods, the use of specific access routes, and the booking of deliveries to prevent congestion. Additionally, the document stipulates the Organiser’s Warehouse specifications for storage of goods and provides forms for notifications and transportation plans. Overall, these guidelines reflect the government's commitment to ensuring efficient logistics and compliance with Japanese regulations during a significant international event, underscoring meticulous planning, coordination, and environmental considerations while handling freight.

The Japan Association for the 2025 World Exposition provides guidelines for the delivery of goods to the EXPO Site and the Organiser’s Warehouse. Participants may select their logistics providers freely for deliveries from outside the site and need to issue an AD Pass for drivers if deliveries occur away from designated parking. The Organiser's Warehouse, located in Osaka, offers storage facilities with specific areas for room-temperature, refrigerated, and frozen goods. Applications for warehouse use will open in early September 2024, requiring a submission through the Related Persons Portal. Service fees are outlined for various storage types, with fees varying by conditions such as storage temperature and handling needs. Prohibited items include goods exceeding weight limits, unpackaged items, and those needing humidity control. Deliveries from the warehouse will proceed to the entrance of the final destination for handover to consignees. These logistics procedures and fee structures aim to ensure efficient handling and management of goods in preparation for the Expo, reflecting the broader context of federal and local funding initiatives aimed at organizational effectiveness in large-scale public events.

The "Guidelines for Customs Procedures" for Expo 2025 in Osaka, Japan, outline regulations and procedures for goods temporarily admitted for the event. The document provides critical information on the Customs Display Area, detailing the types of goods allowed, necessary approvals, and associated customs duties. It emphasizes the importance of cooperation among participants to ensure smooth customs processing. Key sections include procedures for exhibiting, warehousing, and using goods within the Customs Display Areas, reporting requirements for alterations in goods, and handling of customs duties. Participants must submit specific documentation such as transportation declarations, invoices, and packing lists to facilitate customs clearance. The guidelines identify goods subject to import regulations, restrictions on storage and warehousing, and special provisions for customs duty exemptions for gifted items. Additionally, it addresses concerns regarding used containers, sampling goods outside the Expo site, and the obligation to report any discrepancies in delivered goods. Overall, the guidelines serve as a comprehensive reference for officials and participants, ensuring compliance with customs regulations and facilitating the operational aspects of Expo 2025. Their meticulous structure aims to promote clarity and efficiency in customs procedures, vital for the success of this international exhibition.

The "Insurance Guideline (Tentative version)" outlines the insurance requirements for participants of the Expo 2025 Osaka, Kansai, Japan. It emphasizes the necessity of sufficient insurance arrangements to safeguard against various risks associated with the event, including construction liabilities, property coverage, and civil liabilities. Key mandatory insurances include workers’ compensation, automobile liability, civil liability insurance related to facilities and products, and property insurance for both constructs and exhibits. The document is structured to provide a comprehensive overview, detailing mandatory insurance types, coverage specifications, and obligations specific to the diverse roles of participants, such as contractors, exhibitors, and organizers. It underscores compliance with Japanese laws while offering guidance through a “One Stop Shop” consultation service to aid participants in navigating insurance processes. Additionally, optional insurance products are recommended to cover additional risks not accounted for by mandatory policies. Overall, these guidelines are essential for ensuring the safety and risk management of all stakeholders involved in the Expo, fostering a secure environment for participants and visitors alike.

The document outlines guidelines for commercial activities conducted by official participants at the Expo 2025 in Osaka, Japan. It establishes regulations regarding the operations of concession facilities, emphasizing compliance with local laws and sustainability principles. Key points include the definition of roles for official and non-official participants, application procedures, and operational standards for food and beverage services, sales of goods, and event logistics. Participants must apply for commercial activity permits, adhere to a royalty payment structure (8% for food services and 10% for goods), and ensure all sales comply with health and safety regulations. Additionally, it highlights the importance of sustainable practices, such as using reusable materials and engaging in recycling efforts. The guidelines foster a visitor-friendly environment while promoting each country's unique offerings. They seek to align with the Expo’s overarching theme of designing future society through sustainable, inclusive practices, thereby adhering to the goals of international cooperation and cultural exchange during the event.

The Japan Association for the 2025 World Exposition outlines a comprehensive plan to implement a cashless payment system during the Expo to promote Japan's cashless initiatives. This system will exclusively accept electronic payments through various international credit cards and electronic money options, both domestic and international, including notable services like WeChat Pay and GCash. Participants of the Expo are required to utilize the designated payment systems and terminals, adhering to the established regulations. The payment processing fee is set at 2.5% for all payment brands. Detailed instructions on the cashless methods available, the process for participants, and the management of the payment operations are included in the documentation. This initiative reflects a commitment to modernization and efficiency in financial transactions at the Expo, emphasizing the trend toward cashless solutions in public events.

The Guidelines for Cashless Payment and EXPO 2025 Digital Wallet outline the framework for implementing a cashless payment system at the Expo 2025 event in Osaka, Japan. The core purpose is to facilitate transactions by eliminating cash usage, promoting efficiency, and enhancing visitor experience. The guidelines detail operational procedures for participants, including designated payment systems, required equipment, and compliance with Japanese laws. Key concepts include the EXPO 2025 Digital Wallet, which offers proprietary e-money (MYAKU-PE!), a point accumulation system (MYAKU-PO!), and NFTs for collecting experiences (MYAKU-N!). The guidelines emphasize the installation of necessary equipment such as payment terminals and POS systems, and require participants to register product information and sales data electronically. Additionally, there are provisions for visitors who lack cashless payment methods, including support through prepaid cards, currency exchange services, and ATMs. Participants are encouraged to participate in special events using their accumulated points, fostering engagement and partnerships at the Expo. The guidelines ensure that all activities align with Expo objectives while providing a structured approach to cashless transactions, ultimately contributing to Japan's vision of a cashless society.

The document provides comprehensive guidelines for the creation and operation of virtual content for the 2025 World Expo in Osaka, Japan. It focuses on the development and management of Virtual Expo pavilions, detailing the responsibilities of participants and organizers, and outlining the regulations, marketing strategies, and technical specifications necessary for a successful virtual event. Key sections include an overview of the expo's objectives, emphasizing inclusivity and interactivity through advanced virtual technologies. Participants must adhere to strict guidelines regarding content appropriateness, ensuring a safe environment for users, particularly children. Furthermore, the document stipulates legal compliance with intellectual property laws and guidelines for marketing to a diverse, tech-savvy audience. The technical framework is based on user-friendly applications designed for various devices, and details the tools available for content creation—including Unity-based authoring and a simplified web interface. The document culminates in a timeline for content creation, testing, and operation phases, stressing that collaboration between organizers and participants is vital for the overall success of the virtual expo. This initiative underscores the commitment of the Japanese government to innovate and expand the reach of world expos through immersive digital experiences.

The "Guidelines on the Planning and Design of Virtual Expo Content" outline the framework for the Virtual Expo as part of the 2025 World Exposition in Osaka, Japan. The guidelines aim to assist official participants in creating Virtual Pavilions that align with the Expo's overarching themes while being accessible to a global audience, including those unable to attend physically. They provide clear objectives for harmonious content creation and legal compliance, divided into sections covering the project's overview, site plan, content creation, and procedural submissions. Key points emphasize the use of advanced virtual technologies, user engagement through avatars, and the promotion of inclusive experiences via AR and VR. The guidelines detail user experiences and communication methods, event hosting, and merchandise sales, alongside resource allocation and estimated creation costs for content. The intended outcome is a vibrant, interactive environment that transcends physical limitations, promoting diverse ways of living and innovative future societal concepts. Ultimately, these guidelines serve as essential documentation for participants to create compelling virtual experiences that support the Expo's mission of designing the future while fostering collaboration and engagement in a digitally immersive setting.

The Human Rights Policy of the Japan Association for the 2025 World Exposition outlines a commitment to upholding human rights in relation to Expo 2025 Osaka, Kansai. It emphasizes alignment with international standards, including the UN Guiding Principles on Business and Human Rights, and the Sustainable Development Goals (SDGs). The policy aims to ensure respect for human rights throughout the Expo's preparation and execution phases, addressing potential adverse impacts through a structured human rights due diligence framework. Stakeholder engagement and compliance from official participants and suppliers are also key components, with an expectation for adherence to a Code of Sustainable Procurement. A grievance mechanism will be established to address concerns, ensuring privacy and remedial actions when rights are compromised. Additionally, the Organiser commits to ongoing education and training for employees and partners and intends to transparently report progress on human rights initiatives. This policy serves as a foundational document supporting the Expo’s sustainability efforts and aligns with broader governmental and international human rights frameworks, reinforcing the importance of responsible governance in large-scale events.

The Ministry of Internal Affairs and Communications warns against the use of illegal foreign-standard radios in Japan. To operate such equipment domestically, it must comply with Japanese technical regulations and carry the Technical Conformity Mark. The document highlights the risks associated with unapproved radios such as FRS and GMRS, often sold online or through various outlets. These devices may cause harmful interference with critical communication systems, including disaster management and telecommunications. The use of non-compliant radios is strictly prohibited and carries significant penalties, including fines up to 1,000,000 yen or potential imprisonment. The document underscores the importance of avoiding the purchase, sale, and use of illegal radios to maintain the integrity of Japan's communications infrastructure.

The "Information Security Guideline Implementation Handbook" from the Japan Association for the 2025 World Exposition outlines essential information security measures for Official participants. Its primary goal is to ensure the safety of services utilized by visitors, maintain the Expo's credibility, and manage potential information security incidents responsibly. Participants must adhere to stipulated security requirements and implement a comprehensive plan for information system management throughout its lifecycle. This includes conducting internal audits and cooperating with the Organiser's audits, particularly for systems connected to the Data Linkage Platform. Key documentation includes the Information Security Guideline, a flowchart for participant obligations, and a checklist of security requirements tailored to web and mobile applications. The handbook emphasizes rigorous compliance with established standards, including the OWASP Application Security Verification Standards, to protect personal information and ensure secure system operations. This systematized approach is vital for maintaining trust and safety in the context of large-scale events like the Expo, reflecting the importance of stringent security protocols in government initiatives and partnerships.

The document is an Information System Notification Form intended for submission to the 2025 Japan International Exhibition Association. It outlines the necessary details regarding the development of an information system, including the responsible individual's contact information, system purpose, functionality, and relevant data handling practices. The primary function of the proposed Access Control System is to manage entry and exit for pavilion stakeholders, recording visitor times to enhance exhibit presentations and ensure safety compliance. The form also hints at the need for potential data exchanges with other systems and specifies an estimated timeline for finalizing system requirements. In case of incidents, designated contact persons are listed to ensure effective communication. This document facilitates transparency and organization in planning technology infrastructure related to the international exhibition, aligning with government protocols for RFPs and grants.

The "Instruction Manual for Radio Use Application" is designed to guide participants in the Expo 2025 in Japan on the procedures for registering and tagging radio equipment. It outlines the types of radio devices that require applications, including those needing a radio station license and specific low-power transceivers. The application process starts on October 1, 2024, with users required to apply through the “EXPO 2025 Related Persons Portal.” Key steps involve downloading the Salesforce Authenticator app, user registration, submitting provisional approval applications, and scheduling tagging dates with the Association. The document also specifies that tagging must occur after the Association verifies compliance with usage applications. It emphasizes that any devices lacking technical certification marks are subject to additional scrutiny. Overall, this manual serves to ensure operational efficiency and compliance with regulations for radio equipment used at the Expo, thereby minimizing interference and ensuring a successful event. The procedures illustrated underscore the importance of timely applications, particularly for major events, and proper disposal of tagging stickers post-usage, ensuring adherence to safety and technical standards.

This document serves as a comprehensive guidance manual for participants in the Expo 2025 Osaka, covering a range of regulations, procedures, and guidelines necessary for effective participation. It includes participant handbooks segmented by pavilion types and themes, outlining requirements for construction, sustainability practices, and human rights policies. Various special regulations address participation criteria, customs handling, insurance, and accommodation, emphasizing compliance with diverse operational standards. Key provisions underline the importance of sustainability and humane practices, featuring a sustainability policy established in June 2023 and a human rights policy slated for April 2024. Guidelines are detailed for pavilion construction, operational services, and commercial activities, providing clarity on design, health standards, and event protocols. Specific timelines for updates and revisions indicate the dynamic nature of the regulations leading up to the Expo. Overall, the document strategically prepares participants by presenting their responsibilities and the logistical framework for compliance with Expo expectations, reflecting the government’s efforts to maintain standards and facilitate international engagement during this significant global event.

The document outlines compliance requirements for information security related to the Expo, focusing on safeguarding sensitive data, including personal information. It details compliance statuses categorized under various security management items, emphasizing the importance of adhering to laws such as the Japanese Act on the Protection of Personal Information and the Basic Act on Cybersecurity. The compliance items cover user account management, data security, incident response planning, access control, and vulnerability management among others. Notably, organizations are required to conduct regular audits and implement specific measures for communication security, data encryption, and incident evidence preservation. The structure is a checklist format, allowing organizations to report their adherence to security requirements set by the organizer. The overarching goal is to ensure that all parties involved maintain a secure environment to protect information assets during the Expo. This document plays a crucial role in the federal and local RFP process, as it sets clear standards for information security compliance that bidders must meet to participate in government contracts and grants, fostering a culture of security awareness and accountability.

The "Multilingual-related Measures Guidelines," issued by the Japan Association for the 2025 World Exposition, outline procedures for ensuring multilingual support during Expo 2025 in Osaka, Kansai, Japan, from April 13 to October 13, 2025. The primary aim is to facilitate an inclusive and accessible environment for diverse visitors by employing Information and Communication Technology (ICT) and a translation application for effective communication. The guidelines emphasize the use of Japanese and English as core languages, while allowing for flexible adaptations based on the needs of specific attendees or situations. It details the requirements for human interaction, signage, printed materials, events, and digital platforms, ensuring clarity and visibility across multiple languages. Furthermore, it establishes specific regulations and recommendations related to multilingual operations, ensuring that all participants and visitors can engage effectively without language barriers. This comprehensive approach reflects the objective of enhancing visitor experience, promoting cultural diversity, and leveraging technology for seamless communication throughout the Expo.

The document outlines requirements for wireless device use by official overseas participants at the Expo site in Japan. It specifies that Wi-Fi access points must have Japanese Radio Law compliance, meaning the Technical Standards Compliance Certificate is mandatory; the CE or FCC marks are insufficient. Violations can lead to severe penalties, including imprisonment for unauthorized establishment of radio stations and interference with vital communications. Participants are discouraged from using unapproved wireless microphones, which may disrupt critical radio signals. To ensure compliance, any intention to use wireless devices must be communicated to the Organiser beforehand, providing specifications to confirm legality under Japanese regulations. Overall, the document stresses adherence to Japanese law to avoid significant penalties and potential disruptions to essential services during the event.

The Disaster Prevention Implementation Plan, developed for the 2025 World Exposition in Yumeshima, outlines comprehensive strategies to ensure visitor safety during potential disasters, including earthquakes, tsunamis, typhoons, and extreme heat. The plan includes an organized crisis management structure, detailing the roles of various departments and establishing a Disaster Management Headquarters to coordinate responses. Key measures outlined include weather monitoring for timely decisions on event operations, stockpiling essential supplies for up to three days post-disaster, and implementing evacuation protocols. Furthermore, the plan emphasizes cooperation with Osaka Prefecture and City to secure resources and alternative transportation, particularly for injured individuals. The focus on visitor safety extends to considerations for vulnerable populations, ensuring that those with special needs receive adequate support. The plan's ultimate goal is to facilitate a secure experience for all attendees, with clear protocols for information dissemination, resource management, and environmental stabilization after a disaster occurs. This plan represents an essential component of the Expo's broader commitment to disaster preparedness and public safety.

The "Disaster Prevention Implementation Plan" outlines measures for ensuring safety at the 2025 World Exposition in Japan, with a focus on disaster preparedness and response. The plan includes a framework for coordinating efforts among various departments and agencies during emergencies, detailing the roles of the Crisis Management Centre and Disaster Management Headquarters. Key countermeasures address potential risks from typhoons, lightning, extreme heat, earthquakes, and tsunamis, outlining operational procedures for each scenario. The implementation plan emphasizes information gathering, evacuation guidance, and securing essential supplies for visitors, aiming to support those affected by disasters. An extensive stockpile of food, water, and medical supplies is included to sustain visitors for up to three days post-disaster. Coordination with local government agencies, health services, and transportation providers is highlighted to facilitate timely responses and effective management of any emergencies. The overarching goal of this plan is to ensure the safety and comfort of all attendees, including vulnerable populations, during the Exposition, thereby enhancing overall public confidence in the event's safety protocols. This initiative underscores the importance of thorough planning and collaboration across multiple agencies in the context of federal and local emergency management frameworks.

The document outlines the import regulations for food and drink applicable at the 2025 World Expo venue in Japan, emphasizing compliance with various laws including the Food Sanitation Act, the Plant Protection Act, and the Act on the Prevention of Infectious Diseases in Livestock. It specifies that all food and beverages imported for sale or service at expo-related establishments are subject to customs duties and cannot qualify for tax exemptions, as the Expo site does not function as a Free Trade Zone. Additionally, any promotional products distributed free of charge may also incur taxation unless exempted by customs. Importers are required to obtain necessary approvals related to food safety and other relevant licenses for specific products such as alcohol. The document serves as a guidance for ensuring that all regulatory requirements are met during the importation process, promoting public health and safety in accordance with Japanese regulations. Overall, it aims to inform potential participants and vendors of their obligations in relation to imported goods for the upcoming event.

The Japan Association for the 2025 World Exposition has issued a request for photos and videos of events to promote the upcoming World Expo. They plan to release a press announcement in early September 2024 detailing key event schedules, including the National Day/Special Day calendar and events by Official Participants. The association seeks materials for public relations activities, emphasizing that all submissions must be approved by the Official Participants. Requested materials include up to three photos and one video data (up to five minutes) per event, alongside necessary approval and consent forms. The deadline for submission is August 23, 2024, to ensure inclusion in the promotional press release. The materials will be used across various media channels until March 31, 2026. Participants are reminded to secure necessary rights and consents regarding copyright or portrait issues. The Expo's Event Support Team is available for any inquiries related to submissions. This initiative demonstrates the Association’s commitment to effectively publicizing the Expo by showcasing participant contributions.

The document outlines the details and requirements regarding a federal contracting proposal for the U.S. Pavilion at Expo 2025 in Osaka, Japan. It addresses numerous key objectives and clauses related to proposals, including limitations on subcontracting, technical and pricing proposal formats, and compliance with labor standards. Additionally, it clarifies eligibility for consortium participation and specifies administrative, financial, and proposal submission requirements. Questions from potential offerors cover topics such as travel cost reimbursement, visa requirements for contractors, staffing qualifications, health and safety protocols, and the execution of auditorium events. The responses confirm that while American companies are not mandatory, small business set-asides apply. Moreover, contractors must establish specific health and safety roles, apply for relevant permits, and accommodate both cultural and operational staffing needs comprehensively. The document serves as a critical guide for prospective bidders, ensuring clarity on contractual obligations, document formatting, and compliance with established federal guidelines as they prepare their proposals for this significant global event. Emphasizing transparency, adherence to labor laws, and strategic collaboration between contractors and the government, it aims to facilitate a successful pavilion operation during the Expo.

The document outlines the application process for Official Participants at an Expo seeking additional electricity beyond their current allocation as noted in their plot sheets. It clarifies that the requests will not receive a blanket 20% increase since electricity supply is limited and will instead depend on individual pavilion needs. To apply, participants must submit an Application Form for Change of Electricity Consumption and an Electricity Capacity Calculation Form by set deadlines, with optional documentation including a wiring diagram. The Expo Association will assess the power requirements of all pavilions to distribute available electricity effectively. Furthermore, it reiterates that the heat supply will be provided as per the planned capacity indicated in the plot sheets, addressing inquiries from multiple pavilions. This document is crucial for ensuring efficient power management at the Expo, highlighting regulations relevant to government RFP processes for resource allocation.

The document outlines the application process for Official Participants of an Expo seeking additional electricity beyond their current allotment, emphasizing the limited availability of power on site and the need for precise allocation to requesting pavilions. Participants must submit a change request application, an optional electricity capacity calculation form, and an optional wiring diagram of electrical equipment by specified deadlines to ensure their electricity needs are assessed comprehensively. The Association will evaluate the overall electric facilities to accommodate additional demands, specifying that even minor requests (+1 kW) must be formally submitted. Additionally, the document reminds participants that the heat supply will be provided as planned. The purpose of this messaging is to ensure all pavilions understand the requirements and process concerning electrical supply requests, aligning with project management principles relevant in government RFPs and grants, where adherence to procedures is crucial for operational success.

This document compiles information from various companies that provide radio equipment and related services for federal and local procurement. Each entry includes the company name, CEO, establishment date, headquarters address, capital stock, number of employees, communication languages, website, and key business contacts. The companies offered a range of services including communication radio sales and rentals, radio microphones, event operations, and general staffing for large events like international sports competitions. Noteworthy accomplishments include participation in significant events such as the G20 Osaka Summit and the FIBA World Cup 2023. Communication is predominantly in Japanese and English, with several companies also providing services in other languages. The document stresses the importance of collaboration in managing logistical operations for events, highlighting each company’s capabilities and experience, especially in multilingual environments. This aligns with the government's goal to source contractors who can support large scale events, emphasizing safety, quality, and social contributions to the community.

The Sustainability Policy for Expo 2025 Osaka, Kansai, Japan, centers around the theme “Designing Future Society for Our Lives” and emphasizes the importance of fostering human connections through diverse perspectives. The Japan Association for the 2025 World Exposition operates under four guiding principles: stewardship, inclusivity, integrity, and transparency. The Expo aims to address sustainability challenges through three sub-themes: Saving Lives, Empowering Lives, and Connecting Lives, supported by five key goals: promoting health, environmental protection, sustainable supply chains, inclusivity, and partnerships. The Expo will implement sustainable practices that comply with international agreements, reduce greenhouse gas emissions, and foster local industries. An Event Sustainability Management System (ESMS) will be established to monitor progress, with a commitment to inclusivity and engagement with stakeholders. The initiative aligns with the United Nations’ Sustainable Development Goals (SDGs), aiming to inspire actions that extend beyond the event itself. The Expo represents a national project addressing post-COVID-19 challenges and connects Japan to global sustainability efforts.

The instruction manual for using radio devices at EXPO 2025 in Osaka, Japan, outlines protocols to ensure seamless operations through radio frequency coordination. Participants must acquire approval from the Japan Association for the 2025 World Exposition for all radio equipment used on-site, including specified low-power transceivers and digital convenience radios. The document categorizes radio devices based on use and licensing requirements, detailing operational rules that prohibit device sharing and mandate prompt reporting of any interference issues. It offers guidelines for configuration and usage of different radio types, emphasizing adherence to designated frequencies, output power, and communication protocols to avoid conflicts. Users are directed to maintain records of operation, manage equipment meticulously, and comply with radio law. Central to the manual is the structured operation of devices like digital convenience radios equipped with user-friendly features for effective communication. Ensuring the devices remain functional and compliant underpins the successful interaction among officials and participants at the Expo. The document serves as a crucial safety and operational guideline, reflecting the importance of regulated communication in major public events.

The document outlines the construction timeline for the Type A Pavilion in preparation for the upcoming Expo, with critical completion dates for various construction phases. The structural framework is expected to be completed by mid-October 2024, allowing for subsequent renovation and interior work to wrap up by mid-January 2025, in adherence to the Building Standards Act. It emphasizes the need for coordination among construction teams due to potential site congestion from concurrent works at the Expo site. Additionally, construction work may face limitations related to access times and outside plot constraints. The timeline is flexible, depending on site conditions, and it’s imperative that exhibition work is also concluded before the Expo opening in April 2025. The document encourages early consultation with Osaka City for temporary building use approval to facilitate overlapping renovation and exhibition efforts. Overall, it serves as a guideline for participants in managing their construction activities in line with the Expo's requirements, ensuring compliance with regulatory standards and timelines.

The document outlines the customs procedures and tax regulations pertaining to display articles for the 2025 World Exposition (Expo 2025) in Osaka, Japan, as issued by Japan Customs. It establishes the exposition site as a special bonded area, permitting the importation of construction machinery, exhibits, and promotional materials without customs duties or taxes, provided that participants declare these items and obtain prior approval. The document details various chapters that cover general matters, tax treatments, exhibition procedures, transportation logistics, and import restrictions, providing definitions and conditions for different categories of articles. Key points include the requirement for an Import Declaration for articles intended for sale or consumption, as well as measures for non-compliance. The regulations align with international treaties, ensuring participating countries and individuals can engage meaningfully at the exposition while adhering to Japan’s legal frameworks. Overall, this document is pivotal for participants in managing the complexities of customs duties and related tax exemptions during the expo, facilitating a seamless exhibition experience.

The Universal Service Guidelines for the Expo 2025 in Osaka aim to create an inclusive and accessible environment for all visitors, regardless of their background, abilities, or identities, encapsulated by the theme "Designing Future Society for Our Lives." These guidelines emphasize the importance of universal design, which caters to diverse needs by ensuring that services such as visitor information, exhibitions, events, and food sales are accessible to everyone, including individuals with disabilities, the elderly, and various social identities and communities. The document outlines the purpose, concepts, and compliance requirements of these guidelines, which align with international standards such as the Convention on the Rights of Persons with Disabilities and various national accessibility standards. Key features include specific provisions for staff training, emergency response protocols, and continuous feedback from people with disabilities to enhance service delivery. Through structured chapters, the guidelines detail visitor services, exhibit accessibility, event staging considerations, food and beverage service standards, and operational practices that create an engaging and supportive atmosphere for all participants, supporting the broader goal of a truly inclusive society during the Expo. The adoption of these guidelines stands as a commitment to fostering a culture of accessibility that encourages meaningful participation for every visitor at the Expo.

The document outlines the vehicular traffic routes for an identified site during opening and closing hours, specifically catering to heavy-duty and light vehicles. It specifies the types of vehicles permitted, including Expo-defined heavy duty vehicles (10 tons and coaches) and light vehicles (up to 2 tons, small buses) with certain restrictions on trailers. The traffic flow structure is organized to ensure efficient movement, with designated pathways and reserved areas for guest house use. The guidelines aim to facilitate safe and orderly transport within the site, ultimately enhancing logistics and visitor experience. This document is essential for understanding compliance requirements in the context of federal and local RFPs, addressing travel logistics for events or expos and ensuring the management of traffic related to infrastructural needs in a public venue.