Dental Hygiene Chairs
ID: 36C25725Q0680Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF257-NETWORK CONTRACT OFFICE 17 (36C257)San Antonio, TX, 78240, USA

NAICS

Dental Equipment and Supplies Manufacturing (339114)

PSC

DENTAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6520)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/6382e15ce7b74da2abc6e9e73fff9ef4/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors to supply eight Dental Hygiene Chairs for the Valley Coastal Bend VA Medical Center located in Harlingen, Texas. The procurement aims to identify suppliers capable of providing dental chairs equipped with integrated delivery systems, LED lights, and stools, along with necessary training, warranty, and delivery services. This equipment is crucial for enhancing dental care services provided to veterans, ensuring compliance with federal regulations regarding patient confidentiality and record disposal. Interested vendors must submit their capability statements by June 27, 2025, and ensure they are registered in the System for Award Management (SAM) to be eligible for contract consideration. For further inquiries, vendors can contact Tammy L. Wilson at Tammy.wilson5@va.gov or by phone at 254-661-5372.

    Point(s) of Contact
    Tammy L Wilson
    (254) 661-5372
    Tammy.wilson5@va.gov
    Files
    Title
    Posted
    36C25725Q0680 0001.docx
    The Department of Veterans Affairs, South Texas Veterans HCS, has issued Amendment/Modification P0001 to Solicitation Number 36C25725Q0680. This modification extends the deadline for offers to August 21, 2025, at 2:00 PM CDT. Key updates include a mandatory site visit scheduled for August 8, 2025, at 2:30 PM CST, at 205 S Enterprize Parkway, Corpus Christi, TX 78405, with check-in at the police station. Questions related to the solicitation are due by August 13, 2025, at 11:00 AM CST, and final quotes must be submitted by the new extended deadline. This amendment aims to provide additional clarity and opportunity for offerors to engage with the solicitation requirements.
    36C25725Q0680 0002.pdf
    This document is an amendment to a solicitation for the Department of Veterans Affairs, South Texas Veterans HCS, specifically concerning the procurement of Dental Hygiene Chairs. The amendment, identified as modification number 0002 to solicitation 36C25725Q0680, adds clause 52.211-6, "Brand Name or Equal," and modifies clause 52.212-2, "Evaluation—Commercial Products and Commercial Services." The "Brand Name or Equal" clause outlines requirements for offers of equivalent products, emphasizing the need for clear identification, descriptive literature, and planned modifications to meet solicitation requirements. The evaluation clause specifies that a single Firm Fixed Price contract will be awarded based on a comparative evaluation prioritizing technical capability (with a preference for US-made products) and price, in descending order of importance. All other terms and conditions of the original solicitation remain unchanged.
    36C25725Q0680 0003.pdf
    This amendment modifies solicitation 36C25725Q0680 for the Department of Veterans Affairs, South Texas Veterans HCS, specifically addressing the procurement of dental hygiene chairs. The primary purpose of this amendment is to provide responses to Request for Information (RFI) questions. Key clarifications include a minimum 60-day delivery/installation timeline from the award date, confirmation that the 12 o'clock assistants instrumentation should be floor-mounted next to the cabinet, and a requirement for a round work surface with a minimum 22-inch diameter. Additionally, de-installed units must be moved to the clinic's warehouse, and wood pallet transportation within the clinic during business hours is prohibited. All other terms and conditions of the original solicitation remain unchanged.
    36C25725Q0680 0004.pdf
    This document is Amendment 0004 to Solicitation Number 36C25725Q0680, issued by the Department of Veterans Affairs, Central Texas Veterans HCS, with an effective date of August 18, 2025. The amendment revises the solicitation to specify "Unrestricted" on SF 1449 Page 1, Block 10. All other terms and conditions of the original solicitation remain unchanged. Offerors must acknowledge receipt of this amendment by returning signed copies, acknowledging it on their offer, or sending a separate communication, ensuring receipt prior to the offer due date and time. This modification, signed by Frank Mendoza, is a standard amendment to a federal solicitation, ensuring clarity and compliance for potential contractors.
    36C25725Q0680_2.docx
    The document outlines a Request for Proposal (RFP) by the Department of Veterans Affairs (VA) for healthcare furniture and installation services at the Corpus Christi VA Dental Clinic. The acquisition is set aside for small businesses and covers a range of dental equipment, including hygiene dental chairs, assistant instrumentation, dental lights, and stools, totaling eight units for each type. Key requirements emphasize the need for professional installation, training, and adherence to high quality and environmental standards, with specific product specifications detailed. The contractor is responsible for deinstallation of existing equipment, proper delivery logistics, and managing waste during the installation process. Invoices must be submitted electronically via the Tungsten Network and comply with the established guidelines, emphasizing the need for a unique entity identifier (UEI) in the submission. The evaluation will prioritize technical compliance, country of origin, and price. The document also calls for a warranty of no less than five years on equipment provided. Ultimately, it reflects the VA's commitment to equipping dental clinics with modern and effective tools while ensuring compliance and safety within the procurement process.
    36C25725Q0680_2.pdf
    The document outlines a Request for Proposal (RFP) by the Department of Veterans Affairs (VA) for healthcare furniture and installation services at the Corpus Christi VA Dental Clinic. The acquisition is set aside for small businesses and covers a range of dental equipment, including hygiene dental chairs, assistant instrumentation, dental lights, and stools, totaling eight units for each type. Key requirements emphasize the need for professional installation, training, and adherence to high quality and environmental standards, with specific product specifications detailed. The contractor is responsible for deinstallation of existing equipment, proper delivery logistics, and managing waste during the installation process. Invoices must be submitted electronically via the Tungsten Network and comply with the established guidelines, emphasizing the need for a unique entity identifier (UEI) in the submission. The evaluation will prioritize technical compliance, country of origin, and price. The document also calls for a warranty of no less than five years on equipment provided. Ultimately, it reflects the VA's commitment to equipping dental clinics with modern and effective tools while ensuring compliance and safety within the procurement process.
    36C25725Q0680.docx
    The Department of Veterans Affairs (VA) issued a Sources Sought Notice seeking potential vendors capable of supplying eight Dental Hygiene Chairs for the Valley Coastal Bend VA Medical Center in Harlingen, TX. This notice, part of a market research effort, aims to identify qualified suppliers for specific dental equipment and their related services. Vendors are invited to submit capability statements by June 27, 2025, detailing their ability to meet the outlined requirements, including standards for quality and delivery. Essential components include dental chairs with integrated delivery systems, LED lights, and stools, alongside stipulations for training, warranty, and delivery conditions. The notice emphasizes the importance of complying with regulations regarding the disposal of records and maintaining confidentiality regarding patient information, which aligns with federal compliance standards. The VA also requires vendors to be registered in the System for Award Management (SAM) to be eligible for contracts following the notice.
    36C25725Q0680 0001.docx
    The document outlines an amendment to a solicitation by the South Texas Veterans Health Care System, identified by contract number 36C25725Q0680. The primary purpose of this amendment is to extend the deadline for submitting offers until August 21, 2025, at 2:00 PM CDT. It further specifies a scheduled site visit on August 8, 2025, at the Corpus Christi location, with participants required to check in at the police station and report to designated personnel. Additionally, any questions from bidders must be submitted by August 13, 2025, at 11:00 AM CST. This information is crucial for prospective contractors to understand the new dates and requirements for the bidding process. The document maintains a formal tone typical of government communications and adheres to established procedures for amendments in federal solicitations. Overall, it provides essential updates and procedural guidelines for potential contractors involved in the bidding process.
    Lifecycle
    Title
    Type
    Dental Hygiene Chairs
    Currently viewing
    Sources Sought
    Dental Hygiene Chairs
    Solicitation
    Dental Hygiene Chairs
    Combined Synopsis/Solicitation
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