Hot Meal Catering Services October 2025
ID: HU000125Q0024Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEUNIFORMED SERVICES UNIVERSITY OF THE HEALTH SCIENCES (USUHS)USUHSBETHESDA, MD, 20814-4712, USA

NAICS

Caterers (722320)

PSC

HOUSEKEEPING- FOOD (S203)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/01999552ac6146839b929247ae42b5e1/view
Timeline
    Description

    The Uniformed Services University of the Health Sciences (USUHS), part of the Department of Defense, is soliciting proposals for hot meal catering services to support the Bushmaster 2025 event at Fort Indiantown Gap, Pennsylvania, from October 15 to October 19, 2025. The contractor will be responsible for providing breakfast and dinner for approximately 330 personnel, adhering to specific caloric and content requirements, and ensuring all necessary catering supplies are included. This procurement is a Total Small Business Set-Aside under NAICS code 722320, with proposals evaluated based on the Lowest Price Technically Acceptable (LPTA) method. Interested vendors must submit their technical and price quotes by August 13, 2025, and are encouraged to direct any questions to Joshua Broadman or Emily M. Mashek via email. The solicitation period has been extended, and all relevant documents and amendments must be acknowledged to avoid rejection.

    Point(s) of Contact
    Joshua Broadman
    joshua.broadman@usuhs.edu
    Emily M. Mashek
    emily.mashek@usuhs.edu
    Files
    Title
    Posted
    Attachment 1 - Statement of Work Hot Meals.pdf
    The Uniformed Services University (USU) requires hot meal catering services, including breakfast and dinner, for 330 personnel at Fort Indiantown Gap, Pennsylvania, from October 15-19, 2025. The meals must meet specific caloric and content requirements, with breakfast served from October 16-19. The contractor is responsible for providing all catering supplies, including utensils and cleaning materials, and must submit a sample menu with their quote. Meals will be prepared and served in a dining facility provided by Fort Indiantown, which includes a kitchen with necessary equipment. The contractor must handle all meal preparation, serving, and cleanup. Breakfast service is from 5:30 AM to 7:00 AM EST, and dinner service is from 5:00 PM to 7:00 PM EST daily.
    Attachment 2 - Price Quote Table.pdf
    This document, "Attachment 2 | Price Quote Table," is a component of a government Request for Proposal (RFP) or similar procurement document, specifically outlining the required catering services for a medical field practicum at Fort Indiantown Gap, PA. It serves as a template for offerors to provide pricing for two distinct catering services: breakfast meals (CLIN 0001) and dinner meals (CLIN 0002). The breakfast service requires 330 meals per day from October 16-19, 2025, totaling 1,320 meals. The dinner service requires 330 meals per day from October 15-19, 2025, totaling 1,650 meals. The table prompts offerors to input the unit price and total price for each CLIN, culminating in a grand total price for both services. This attachment is crucial for evaluating bids by standardizing the cost submission for essential logistical support during the practicum.
    Attachment 3 - Provisuions and Clauses Bushmaster.pdf
    This government file outlines the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses incorporated into federal contracts for commercial products and services. It is divided into clauses incorporated by reference and clauses incorporated by full text, with specific emphasis on FAR 52.212-5. Key areas covered include System for Award Management, telecommunications and video surveillance restrictions, small business considerations, labor standards, and combating trafficking in persons. The document also details instructions for electronic payment requests and receiving reports via the Wide Area WorkFlow (WAWF) system, including access, training, submission methods, and routing information. This ensures compliance with various regulations, promotes ethical conduct, and streamlines payment processes within government contracting.
    Attachment 1 - Statement of Work Hot Meals.pdf
    The Uniformed Services University (USU) has issued a request for proposals (RFP) for hot meal catering services at Fort Indiantown Gap, Pennsylvania, scheduled from October 15 to 19, 2025, for 330 personnel. The scope includes daily breakfast and dinner meals, with nutritional specifications such as 1,200-1,500 calories for dinner and 1,200 calories for breakfast. Meals must include a variety of options, along with all necessary serving utensils and cleaning supplies. The contractor is tasked with preparing, serving, and cleaning up after each meal, utilizing a dining facility provided by Fort Indiantown. The designated kitchen will be equipped with necessary appliances, and meals will be served at specific times: breakfast from 5:30 AM to 7:00 AM and dinner from 5:00 PM to 7:00 PM. The contractor must coordinate meal service logistics with a designated government contact, and a sample menu must accompany the submitted proposals. This RFP emphasizes the government's need for reliable and comprehensive catering services to support personnel during this period.
    Attachment 2 - Price Quote Table.pdf
    This document outlines a federal Request for Proposal (RFP) for catering services at Fort Indiantown Gap, PA, for a medical field practicum scheduled from October 15 to October 19, 2025. It specifies two main service requirements: breakfast and dinner meals, with quantities and pricing to be determined by the Offeror. The breakfast service (CLIN 0001) requires 330 meals per day for four days, totaling 1,320 meals. The dinner service (CLIN 0002) entails 330 meals per day over five days, culminating in 1,650 meals. The purpose of the RFP is to gather price quotes from potential vendors for these catering services, ensuring compliance with government procurement standards. This request is vital for supporting the logistics of the medical practicum, thereby contributing to the mission's success while providing sustenance for attendees during the event.
    Attachment 3 - Provisuions and Clauses Bushmaster.pdf
    The document outlines clauses pertinent to government contracting related to the acquisition of commercial products and services. It contains references and obligations under various legal and regulatory frameworks, such as the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). Key points include adherence to maintaining a System for Award Management, various prohibitions on specific telecommunications and surveillance services, and stipulations regarding the utilization of small businesses in contracts. Additionally, it details requirements for electronic invoicing through the Wide Area Workflow (WAWF) system, emphasizing the necessity for accurate documentation and compliance with payment processing principles. The document serves to ensure contractors understand and comply with legal obligations when engaging in federal contracts, particularly in light of recent adaptations and stipulations set forth in legislature aimed at bolstering security and ethical practices in procurement.
    Bushmaster Meal Questions.pdf
    This government file outlines clarifications and requirements for a food service contract, likely an RFP or grant. Key aspects include a preference for plated meals, not buffet style, though a buffet line will be available for serving. The contractor can use a reefer truck for transport and will have access to walk-in coolers and freezers (2-3 large units). Vegetarian options can be vegan, and the exact number of vegetarian guests will be provided closer to the event. No advance payments are allowed. Paper/plastic serving ware is acceptable. The contractor will have facility access one week prior to the contract date for setup and 24/7 access with an individual on-site. The government will handle all trash, and cleaning supplies/trash bags will be provided. A fully functioning commercial kitchen is available, though the availability of specific equipment like pots, pans, steamers, and warming boxes is uncertain and will require a walkthrough. Instant coffee is sufficient. No additional food certifications or inspections are required, but staff will need security vetting for base access.
    HU000125Q0024 P00001.pdf
    The document is Amendment P00001 to RFQ HU000125Q0024, issued by the Uniformed Services University Acquisitions Directorate. Its primary purpose is to provide answers to submitted questions and extend the solicitation period until August 20, 2025, at 4:00 PM EST. The amendment also includes standard instructions for completing various sections of the SF 30 form, such as effective dates, accounting data, and descriptions of changes. It clarifies that offers must acknowledge receipt of the amendment by specific methods to avoid rejection. The document emphasizes that all other terms and conditions of the original solicitation remain unchanged. This type of amendment is common in government procurement to modify solicitations and ensure all potential offerors have necessary information and time to respond.
    RFQ Bushmaster Hot Meals.pdf
    The Uniformed Services University of the Health Sciences (USU) is seeking proposals for hot meals and catering services for the Bushmaster 2025 event at Fort Indiantown Gap, PA, from October 15-19, 2025. This is a small business set-aside solicitation (NAICS 722320) under a firm-fixed-price contract, with award based on the Lowest Price Technically Acceptable (LPTA) method. Quotes must include all services outlined in Attachment 1: Statement of Work Hot Meals, and Attachment 2: Price Quote Table. Vendors must be registered in SAM.gov and submit technical and price quotes via email to the Contracting Officer and Specialist by August 13, 2025, 4:00 PM EDT. Questions are due by August 6, 2025, 4:00 PM EDT. USU reserves the right to cancel services with 24-hour notice, with any cancellation fees needing prior disclosure.
    RFQ Bushmaster Hot Meals.pdf
    The Uniformed Services University of the Health Sciences (USU) is seeking quotes for hot meals catering services in Fort Indiantown Gap, PA, during the Bushmaster 2025 exercise, scheduled from October 15 to October 19, 2025. This solicitation (HU000125Q0024) is open only to small businesses, classified under NAICS code 722320 – Caterers, and will utilize a Lowest Price Technically Acceptable (LPTA) basis for award. Vendors must submit quotes by August 13, 2025, with a firm-fixed price contract awarded to the most responsive bid that meets all requirements specified in the attached Statement of Work (Attachment 1). Offerors must provide a comprehensive technical overview along with detailed pricing in Attachment 2. Past performance will be assessed to mitigate risks. All questions must be directed to the contracting officials by August 6, 2025, and responses will be shared publicly. Importantly, vendors must be registered in the System for Award Management (SAM) to be eligible for award. USU reserves the right to cancel services with 24 hours’ notice, which must be detailed in the quote. This solicitation underlines the government's commitment to sourcing through competitive bidding while supporting small businesses.
    Lifecycle
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    Hot Meal Catering Services October 2025
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