Automated Purchase Card Approval System
ID: APCAS-2025Type: Sources Sought
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS IMMIGRATION AND CUSTOMS ENFORCEMENTINVESTIGATIONS AND OPERATIONS SUPPORT DALLASDALLAS, TX, 75247, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A21)

Original Source

https://sam.gov/opp/c9325a61f27a4f659457382408a00813/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Immigration and Customs Enforcement (ICE), is seeking proposals for an Automated Purchase Card Approval System to enhance its procurement processes. The system aims to replace existing manual procedures with a customizable, paperless solution that will streamline purchase card approvals for approximately 900 cardholders and 1,700 approvers, ensuring compliance with DHS policies and robust reporting capabilities. This initiative is crucial for improving operational efficiency while maintaining security and privacy protections for sensitive information. Interested parties can contact David M. Walther at david.m.walther@ice.dhs.gov or Colette Volkmer at colette.s.volkmer@ice.dhs.gov for further details, with the expectation of delivering a functioning solution within three months post-award.

    Point(s) of Contact
    David M. Walther
    david.m.walther@ice.dhs.gov
    Colette Volkmer
    colette.s.volkmer@ice.dhs.gov
    Files
    Title
    Posted
    Draft Statement of Work - 2-11-2025.docx
    The U.S. Immigration and Customs Enforcement (ICE) is seeking proposals for an Automated Purchase Card Approval System through a Statement of Work (SOW). The system will enhance the existing manual processes by providing a paperless, customizable solution for purchase card approvals, facilitating smoother operations for approximately 900 cardholders, 1700 approvers, and other stakeholders. Key requirements include a dynamic approval routing system, robust reporting capabilities, and compliance with DHS policies. The solution must ensure paperless transactions, secure handling of sensitive information, and effective accessibility for users. Deliverables include a final project plan, a functioning card solution within three months post-award, and ongoing training for users. The SOW emphasizes the importance of cybersecurity, employee conduct, privacy protections, and required certifications, ensuring the awarded contractor adheres to all federal regulations. This project highlights the government's effort to streamline procurement processes while ensuring compliance and security.
    Lifecycle
    Title
    Type
    Automated Purchase Card Approval System
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