U.S. Customs and Border Protection (CBP) Laboratory & Scientific Services (LSS) Forensic Laboratory Information Management System (LIMS)
ID: 70B06C25R00000019Type: Presolicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS CUSTOMS AND BORDER PROTECTIONMISSION SUPPORT CONTRACTING DIVISIONWASHINGTON, DC, 20229, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - PLATFORM AS A SERVICE: DATABASE, MAINFRAME, MIDDLEWARE (DH10)

Original Source

https://sam.gov/opp/6e0e918972764353b4f5e1a5ef2bc42d/view
Timeline
    Description

    The U.S. Customs and Border Protection (CBP) is seeking proposals for a Laboratory Information Management System (LIMS) to enhance its Laboratory and Scientific Services (LSS) capabilities. The primary objective of this procurement is to establish a comprehensive and customizable LIMS that supports critical forensic laboratory functions, including evidence management, case tracking, and data reporting, while ensuring compliance with federal security and privacy standards. This initiative is vital for improving operational efficiency and maintaining the integrity of evidence handling in legal contexts. Interested vendors should note that the anticipated contract period is from July 1, 2025, through June 30, 2026, with a potential total contract value of approximately $47 million. For further inquiries, vendors can contact Jared A. Tritle at jared.a.tritle@cbp.dhs.gov.

    Point(s) of Contact
    Jared A. Tritle
    jared.a.tritle@cbp.dhs.gov
    Files
    Title
    Posted
    2.2.1 70B06C25R00000019 DRAFT.pdf
    The document is a Request for Proposal (RFP) issued by the U.S. Customs and Border Protection (CBP) for a forensic laboratory information management system (LIMS) to support its Laboratory and Scientific Services (LSS). The anticipated contract period is from July 1, 2025, through June 30, 2026, with options to extend for nine additional years. Key contact information is provided, including the primary point of contact, Jared A. Tritle. The RFP outlines the contract type as a firm-fixed-price arrangement and indicates a potential value of approximately $47 million. The procurement emphasizes compliance with various Federal Acquisition Regulation (FAR) clauses, small business considerations, and security requirements for contractor personnel handling controlled unclassified information (CUI). The document also includes a detailed breakdown of applicable contract clauses and necessary certifications. Overall, this RFP highlights the CBP's intent to establish a singular contractual relationship for a critical information management system, thereby enhancing its operational capabilities while adhering to federal guidelines and promoting small business participation.
    2.2.1 70B06C25R00000019 DRAFT Attachment 1- Schedule of Supplies_Services.xlsx
    The LSS Laboratory Information Management System (LIMS) Request for Proposal (RFP) outlines the acquisition of a comprehensive LIMS solution, with an estimated total price of $280,000 and an evaluated price of $285,000. The RFP details the structure of the service offerings over multiple periods, broken into a base period and several option periods extending through 108 months post-go-live. Initial services focus on barcode printers and scanner hardware, while subsequent periods encompass licensing, customization, maintenance, and training. Each period's pricing is specified, with options for continuous support and technology refresh. The document categorically lists Contract Line Item Numbers (CLINs), descriptions for services, and stipulates a fixed pricing model for each service. Travel costs are mentioned but will be allocated at government discretion based on requirements. This RFP serves as a significant step towards enhancing laboratory management capabilities, ensuring compliance with regulatory requirements while promoting efficiency and accuracy in laboratory operations.
    2.2.1 70B06C25R00000019 DRAFT Attachment 2- Statement of Work.pdf
    The U.S. Customs and Border Protection (CBP) seeks proposals for a new Forensic Laboratory Information Management System (LIMS) that will modernize its existing framework, catering specifically to forensic lab functions. The LIMS must support critical laboratory processes such as evidence entry, chain of custody, case management, and data reporting. Key requirements include handling 400 concurrent users, ensuring data integrity with audit trails, and facilitating electronic chain-of-custody processes in compliance with ISO/IEC standards. Contractors will need to provide a COTS system that allows for customization, with comprehensive training for CBP personnel. The contractor is responsible for mapping existing lab processes and ensuring system integration, including barcode capabilities for evidence tracking. Deliverables consist of project management and quality control plans, implementation plans, and transition strategies for both incoming and outgoing operations. Overall, this initiative aims to enhance operational efficiency and support compliance mandates, ensuring all system functionality is legally defensible in court. The expected duration of the project spans a base year plus nine additional option years, with oversight from the Contracting Officer’s Representative (COR).
    2.2.1 70B06C25R00000019 DRAFT Attachment 2- Statement of Work Appendix A- Detailed LIMS Requirements.xlsx
    The document outlines a Request for Proposals (RFP) from the U.S. Customs and Border Protection (CBP) for a Laboratory Information Management System (LIMS) tailored to forensic laboratory needs. It details the requirements for system functionality, including customization, configuration, evidence management, user account controls, electronic records, audit trails, and reporting capabilities. Key functionalities include supporting modules for various laboratory processes, evidence life cycle management, robust query/report generation, and compliance with security standards. The RFP specifies the need for contractor support in project management, maintenance, and administration, ensuring high system availability and adherence to government security and privacy guidelines. It emphasizes the importance of customizable features that allow tracking of evidence and chain of custody, thereby contributing to the integrity of evidence handling in legal contexts. Moreover, it requires the solution to integrate seamlessly with existing IT infrastructure and support mobile operations. Overall, this RFP aims to secure a comprehensive and adaptable LIMS solution to enhance operational efficiency and regulatory compliance within CBP's forensic services.
    2.2.1 70B06C25R00000019 DRAFT Attachment 3- Question and Answer Template.xlsx
    The LSS Laboratory Information RFP (#70B06C) includes a Question & Answer template for inquiries related to Laboratory Information Management System (LIMS) under the referenced RFP (#70B06C25R00000019). The document invites participants to identify specific attachments and sections related to their questions. Respondents are to detail measurable questions addressing the solicitation, alongside noting applicable page numbers and paragraphs, while leaving space for government responses. This format ensures structured communication between potential vendors and the government regarding the LIMS procurement process. Overall, this document encapsulates the framework for addressing inquiries pertinent to the RFP, facilitating clarity and effective stakeholder engagement in line with federal and state contracting practices.
    2.2.1 70B06C25R00000019 DRAFT Attachment 4- Interview Questions.xlsx
    The LSS Laboratory Information Management System (LIMS) RFP#: 70 outlines the requirements for a comprehensive IT solution to manage data, user access, and laboratory operations for Customs and Border Protection (CBP). Key components include IT compliance, data capacity, roles and permissions management, data migration support, and technical assistance through a help desk. The offeror must demonstrate system capabilities in areas such as data integrity, customization, accreditation, case management, reporting, and compliance with legal standards. The proposal emphasizes the need for a role-based access control system, robust data migration processes, high availability (99.9%), extensive user training, and integration support with existing CBP systems. The government seeks a solution that efficiently facilitates electronic and physical chain of custody through barcode technology, maintains comprehensive support for around 400 concurrent users, and provides quick response and escalation for technical issues. Overall, the RFP signifies a strategic effort by the government to enhance laboratory operations while ensuring security, accuracy, and compliance in forensic processes.
    2.2.1 70B06C25R00000019 DRAFT Attachment 5- Role Based Narratives.pdf
    The Request for Proposal (RFP) 70B06C25P00000019 outlines the requirements for a Laboratory Information Management System (LIMS) to support the U.S. Customs and Border Protection (CBP) Laboratories and Scientific Services. The document specifies various role-based narratives, detailing the technical capabilities needed for proper case management, evidence tracking, and reporting. Key roles include Sample Control Specialists, Examiners, Supervisors, and LIMS Administrators, each requiring distinct functionalities such as evidence entry, case tracking, data management, and reporting capabilities. The RFP emphasizes the need for improved system features such as barcoding, data entry, user notifications, and evidence tracking, addressing the limitations of the current system. It outlines tasks that users must perform to demonstrate the system's efficacy, including logging evidence, managing inventory, creating reports, and facilitating intra-agency transfers. Ultimately, this RFP aims to enhance the efficiency and accuracy of forensic processes within CBP, ensuring compliance with evidence management standards while improving data accessibility and reporting functionalities across various operational layers.
    2.2.1 70B06C25R00000019 DRAFT Attachment 6- Assumptions_Exceptions_Dependencies Template.xlsx
    The document pertains to a Request for Proposal (RFP) for a Laboratory Information Management System (LIMS) under RFP#: 70B06C25R00000019. It outlines the process for vendors to submit assumptions, exceptions, and dependencies related to the requirements of the RFP. The attached "Assumptions, Exceptions, Dependencies Template" serves as a structured guide for vendors to identify specific provisions in the RFP or its attachments where they wish to clarify or deviate from the outlined requirements. It emphasizes the need for vendors to provide justification or rationale for their proposed items, offering context on why certain government terms and conditions may not be met, or conversely, how such deviations might be beneficial to the government. This RFP aims to solicit innovative solutions while ensuring accountability and clarity in vendor responses. Overall, it reflects the government's intent to establish a comprehensive system for managing laboratory data while accommodating valid vendor concerns and suggestions.
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