FY25 4TH QTR SUBSISTENCE
ID: RFQP02162500021Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI ELKTONELKTON, OH, 44415, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

FOOD, OILS AND FATS (8945)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/04de94730a4f41b3952cbc0ce361b1f8/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons at FCI Elkton, is seeking qualified small businesses to provide subsistence supplies for the 4th quarter of Fiscal Year 2025. The procurement aims to secure a variety of food items, including canned and dry beans, butter, cereals, and beverages, with strict adherence to federal regulations and safety standards, including allergen labeling and the prohibition of fried items. This initiative is crucial for maintaining quality food supplies within federal correctional institutions while ensuring compliance with security protocols. Interested vendors must submit their offers by May 29, 2025, with deliveries scheduled between July 15 and September 30, 2025. For further inquiries, contact Logan Kress at lkress@bop.gov or 330-420-6234.

    Point(s) of Contact
    Logan Kress
    (330) 420-6234
    lkress@bop.gov
    Files
    Title
    Posted
    SUBSISTENCE Q4FY25 MENU SPECS.pdf
    The National Menu Specifications Quote Sheet outlines a solicited procurement for food items to be delivered to FCI Elkton for Fiscal Year 2025, Quarter 4. The document specifies various categories including canned and dry beans, butter and margarine, cereals, beverages, and dressings, detailing item descriptions, units ordered, and pricing structures. Compliance with federal, state, and local regulations, particularly the Federal Food, Drug, and Cosmetic Act and allergen labeling requirements, is mandatory for all delivered items. The document highlights that products must be vegetable-based and prohibits fried items. Additionally, it clarifies that options presented in bids are determined by the Food Service Administration and that no substitutions to specifications will be accepted. The delivery window spans from July 15, 2025, to September 30, 2025. This procurement effort is part of the government’s initiative to ensure quality food supply for institutions while adhering to stringent safety and regulatory standards.
    SUBSISTENCE Q4FY25 UFMS SOLICITATION.pdf
    The document outlines a Request for Quotations (RFQ) issued by the Federal Bureau of Prisons for subsistence supplies required for the 4th quarter of FY 2025. Vendors are invited to submit offers by May 29, 2025, for deliveries to FCI Elkton between July 15 and September 30, 2025. The solicitation promotes participation from small businesses, particularly those from HUBZone and service-disabled veteran-owned classifications, reflecting the government's commitment to inclusive procurement strategies. The RFQ includes stipulations from federal acquisition regulations, emphasizing contractor compliance with various security and privacy standards, including requirements for handling Department of Justice (DOJ) information, security incident reporting, and cloud computing procedures. The detailed clauses are designed to safeguard sensitive DOJ data and ensure a high standard of operational integrity throughout the contracting process. This solicitation ultimately aims to secure necessary food supplies while adhering to stringent security protocols that govern federal procurement activities.
    Lifecycle
    Title
    Type
    FY25 4TH QTR SUBSISTENCE
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    FCI Texarkana - 1st Qtr FY2026 - Subsistence
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI Texarkana, is seeking quotes for subsistence items for the first quarter of Fiscal Year 2026, under solicitation number 15B51525Q00000025. The procurement is set aside entirely for small businesses and includes a variety of food items such as beans, rice, canned vegetables, and spices, which are essential for meeting the dietary needs of the institution. Interested vendors must submit their quotes by August 22, 2025, at 3:00 PM Central Time, with the anticipated award date set for August 28, 2025. For further inquiries, potential offerors can contact Galo Morlet at gmorlet@bop.gov or by phone at 903-838-4587.
    FCI MANCHESTER FY26 2ND QTR MEAT/SUBS/KOSHER REQUIREMENT
    Justice, Department Of
    The U.S. Department of Justice, Federal Bureau of Prisons, is seeking qualified vendors to provide subsistence items, specifically meat and kosher products, for the Federal Correctional Institute in Manchester, Kentucky, under solicitation number 15B11026Q00000003. This procurement is a total small business set-aside, requiring vendors to deliver a variety of food items, including beef, chicken, fish, turkey, and various dry goods, within 30 days of order receipt, adhering to strict quality and delivery standards. The timely provision of food is crucial for the operational efficiency of the facility, and the government will evaluate bids based on price and past performance, with quotes due by 10:00 AM Eastern Time on December 17, 2025. Interested vendors should direct inquiries and submit quotes to Andre Cawood at akcawood@bop.gov.
    FCC HAZELTON FY25 Q4- BREAD
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at the Federal Correctional Complex Hazelton, is seeking vendors to provide quarterly bread supplies for the facility located in Bruceton Mills, West Virginia. The procurement involves delivering bakery products under a firm-fixed price contract, with delivery scheduled from July 1, 2025, to September 30, 2025, to the Food Service Warehouse at the complex. This solicitation is crucial for maintaining the dietary needs of the inmate population and is expected to be released on or about May 14, 2025, with quotes due by May 28, 2025, at 12:00 pm EST. Interested parties should contact Charlie Hall or Andrea Burke for further details and must submit their offers via email to the designated procurement address.
    FCI McDowell 2nd Qtr FY 26 SUBSISTENCE
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI McDowell, is soliciting bids for subsistence supplies for the second quarter of fiscal year 2026. This procurement is exclusively set aside for small businesses and requires bidders to provide a variety of food items, including canned goods, grains, meats, dairy products, and disposable food service items, all adhering to specific quality and packaging standards. The selected contractor will be evaluated based on past performance, socio-economic status, overall price, and delivery schedule, with a strong emphasis on past performance and compliance with product specifications. Interested parties must submit their bids by 9:00 A.M. EST on December 18, 2025, and can contact Joe Riffe at jriffe@bop.gov or 304-436-7386 for further information.
    FY26 A1 FCI MILAN SUBSISTENCE QTR 2
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at FCI Milan, is seeking bids for the procurement of various food items for the second quarter of Fiscal Year 2026. This opportunity is set aside for small businesses and includes a firm-fixed price contract with delivery required by January 30, 2025. The goods will support the dietary needs of the institution, adhering to strict National Menu Specifications and federal regulations regarding food safety and quality. Interested vendors must submit their quotes by December 8, 2025, at 12:00 pm EST, using the specified Excel format, and are encouraged to contact Curtis Dennis or A. Weaver for further information.
    FCI EL RENO FY 26 2ND QTR BREAD
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at the Federal Correctional Institution in El Reno, Oklahoma, is seeking proposals for the supply of various bread products for the second quarter of Fiscal Year 2026. This procurement, identified by solicitation number 15B50726Q00000004, is a 100% small business set-aside and requires the delivery of fresh whole wheat bread, hamburger buns, and hot dog buns on a weekly basis from January 2, 2026, to March 27, 2026. The contract will be awarded based on price and past performance, with a firm-fixed price structure, and offers must be submitted by December 18, 2025, at 4:00 PM CST. Interested vendors should contact Nate Long at n2long@bop.gov for further details and ensure they are registered in SAM.gov to participate.
    Meat/subsistence Items for USP Lee Qtr 2 FY26
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at USP Lee in Virginia, is soliciting bids for meat and subsistence items for the second quarter of fiscal year 2026. This procurement, which is set aside exclusively for small businesses under NAICS code 311999, encompasses a range of food items including various cuts of meat, dairy products, and staple foods, with delivery required by January 2, 2026. The solicitation is crucial for maintaining the dietary needs of the facility's population, ensuring quality and compliance with specified standards. Interested vendors must submit their offers by December 17, 2025, via email, and can direct inquiries to Jason Shuler at j1shuler@bop.gov or by phone at 276-546-0150.
    FCI EL RENO FY 26 2ND QTR MEAT
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at the Federal Correctional Institution in El Reno, Oklahoma, is seeking qualified small businesses to provide various frozen meat products for the second quarter of Fiscal Year 2026. The procurement includes items such as beef patties, ground beef, chicken leg quarters, and fish fillets, with deliveries scheduled between January 1 and January 22, 2026. This opportunity is critical for maintaining food supply standards within the correctional facility, and the contract will be awarded based on price and past performance evaluations. Interested vendors must submit their quotes by December 19, 2025, and are encouraged to contact Nate Long at n2long@bop.gov for further information.
    FY26 A1 FCI MILAN CERTIFIED QTR 2
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at FCI Milan, is seeking quotations for the acquisition of various certified food items for the second quarter of Fiscal Year 2026. This procurement is exclusively set aside for small businesses and requires compliance with strict federal regulations, including the Federal Food, Drug, and Cosmetic Act, as well as specific dietary certifications such as Halal and Kosher for the food items. The selected vendor will be responsible for delivering a range of food products, including meats, canned goods, and dry goods, with full delivery expected by January 30, 2025, following a firm-fixed price contract model. Interested vendors must submit their bids in the specified Excel format by December 8, 2025, at 12:00 PM EST, and can direct inquiries to Curtis Dennis at c1dennis@bop.gov or A. Weaver at A1WEAVER@BOP.GOV.
    Meat/Subsistence Requirement - FY26 2nd Quarter - FDC SeaTac
    Justice, Department Of
    The U.S. Department of Justice, through the Federal Bureau of Prisons at the Federal Detention Center (FDC) SeaTac, is seeking quotes for a variety of meat and subsistence items for the second quarter of Fiscal Year 2026. The procurement includes specific requirements for various food products such as ground beef, chicken, fish, and frozen vegetables, with delivery scheduled between January 1 and January 15, 2026. These goods are essential for meeting the dietary needs of the facility's population, adhering to USDA and FDA standards for quality and safety. Interested small businesses must submit their quotes by 12:00 p.m. PST on December 23, 2025, to Elizabeth Kramer at ekramer@bop.gov, with the anticipated award date around December 29, 2025.