FY26 A1 FCI MILAN CERTIFIED QTR 2
ID: 15B41726Q00000009Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI MILANMILAN, MI, 48160, USA

NAICS

All Other Food Manufacturing (31199)

PSC

SPECIAL DIETARY FOODS AND FOOD SPECIALTY PREPARATIONS (8940)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/10228dc8f4dd494cb7c1f249a8bb51e1/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons at FCI Milan, is seeking quotations for the acquisition of various certified food items for the second quarter of Fiscal Year 2026. This procurement is exclusively set aside for small businesses and requires compliance with strict federal regulations, including the Federal Food, Drug, and Cosmetic Act, as well as specific dietary certifications such as Halal and Kosher for the food items. The selected vendor will be responsible for delivering a range of food products, including meats, canned goods, and dry goods, with full delivery expected by January 30, 2025, following a firm-fixed price contract model. Interested vendors must submit their bids in the specified Excel format by December 8, 2025, at 12:00 PM EST, and can direct inquiries to Curtis Dennis at c1dennis@bop.gov or A. Weaver at A1WEAVER@BOP.GOV.

    Files
    Title
    Posted
    15B41726Q00000009.pdf
    This government solicitation, 15B41726Q00000009, is a Request for Quote (RFQ) for commercial products and services, specifically kosher food items for FCI Milan, with an offer due date of December 8, 2025. It is set aside 100% for small businesses under NAICS code 311999 with a 700-employee size standard. The contract is a Firm Fixed Price for FY26 QTR 1 certified meats, cheese, canned goods, dry goods, condiments, and pastries, requiring delivery within 30 days of award. Key terms include compliance with FAR 52.212-1 and 52.212-4, prompt payment, patent indemnity, and specific clauses regarding unauthorized obligations and commercial supplier agreements. Additionally, the document outlines stringent privacy requirements for contractors, including limiting access to sensitive information, mandatory privacy and records management training, strict data safeguarding protocols, breach reporting within one hour of discovery, and victim remediation responsibilities. It also details government ownership of records and restrictions on testing with real PII.
    FY26 Q2 Food Service CERTIFIED Cover Letter.docx
    The Bureau of Prisons, FCI Milan, is seeking quotations for 2nd Quarter FY 2026 CERTIFIED items under Request for Quote #15B41726Q00000009. This acquisition is set aside for small businesses, which must be registered in SAM.gov and provide their Unique Entity ID. Quotations will be evaluated based on price, technical acceptance, and past performance, with the intent to award without discussions. Offers should represent the best terms from both price and technical standpoints. Submissions must be emailed to C1dennis@bop.gov and A1weaver@bop.gov using the attached Excel sheet format; handwritten or faxed/mailed quotes will be rejected. The deadline for submission is December 08, 2025, at 12:00 PM Eastern Standard Time. Delivery of items must be completed within thirty days of the order, or vendors may face cancellation and associated fees.
    KOSHER HALAL SPEC FY26 QTR 2.xlsx
    The document outlines the National Menu Specifications Quote Sheet for FCI MILAN, focusing on food items for Fiscal Year 2025, Quarter 4. It details strict compliance requirements for federal, state, and local regulations, including the Federal Food, Drug, and Cosmetic (FD&C) Act and allergen labeling. A significant portion of the document specifies various certified Halal and Kosher food items, such as Bologna, Tuna, Sardines, Dressings, Coffee, Bread, Margarine, Beverages, Dry Cereal, Jelly, Sugar Substitutes, Desserts, and complete meals like Pasta with Vegetable Protein Meat Sauce and Soy Vegetarian Lasagna. Each religious diet item must have specific certification symbols on individual packages. The document also includes delivery information for Fiscal Year 2024, Quarter 4, at FCI Milan, specifying delivery schedules, temperature requirements for different food types, and inspection protocols. Non-compliance with specifications or delivery schedules will negatively impact a contractor's past performance and may lead to refusal of items or disposal at the vendor's expense.
    Lifecycle
    Title
    Type
    FY26 A1 FCI MILAN CERTIFIED QTR 2
    Currently viewing
    Solicitation
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