Intent to Sole Source - Preventative Maintenance Agreement
ID: IHS1505784Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICENAVAJO AREA INDIAN HEALTH SVCWINDOW ROCK, AZ, 86515, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- OFFICE MACHINES/TEXT PROCESSING SYS/VISIBLE RECORD EQUIPMENT (J074)

Original Source

https://sam.gov/opp/65e909ec7b97467c91a8293375103e33/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area, intends to award a sole source contract to Xerox Corporation for a Preventative Maintenance Agreement at the Chinle Comprehensive Health Care Facility in Arizona. This contract will cover the maintenance of two copiers and one fax machine, ensuring they remain operational and in good condition for daily use by hospital staff from January 1 to December 31, 2025. The maintenance services are critical for the uninterrupted operation of healthcare services, emphasizing the importance of keeping essential equipment functional. Interested parties may contact Danelle Attson at danelle.attson@ihs.gov or call 928-674-7634 for further information, although no competitive proposals will be accepted for this procurement.

    Point(s) of Contact
    Danelle Attson
    (928) 674-7634
    danelle.attson@ihs.gov
    Files
    Title
    Posted
    PREVENTIVE MAINTENANCE AGREEMENT-Xerox.docx
    The document outlines a Statement of Work for a preventive maintenance agreement covering two copiers and one fax machine at the Chinle Comprehensive Health Care Facility (CCHCF) in Chinle, Arizona, for the year 2025. The primary purpose is to ensure these machines remain operational and in good condition for daily use by hospital staff. The contract spans from January 1 to December 31, 2025, requiring the contractor to perform regular inspections, emergency service calls, and detailed maintenance, including cleaning, lubrication, and parts replacement. Contractor invoices must include specific details like the contractor's name, service dates, and a certification statement. Payments will be processed within 15 days via electronic transfer. Furthermore, the contractor is required to check in with CCHCF personnel before service commencement and secure acceptance signatures upon task completion, with detailed service reports to be maintained for equipment history. This document exemplifies government procurement processes and emphasizes the importance of maintaining essential healthcare equipment to ensure uninterrupted services.
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    Intent to Sole Source - Preventative Maintenance Agreement
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