Z1AZ--LEAVENWORTH PROPERTY MANAGEMENT new contract
ID: 36C77025Q0221Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CMOP OFFICE (36C770)LEAVENWORTH, KS, 66048, USA

NAICS

Facilities Support Services (561210)

PSC

MAINTENANCE OF OTHER ADMINISTRATIVE FACILITIES AND SERVICE BUILDINGS (Z1AZ)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/c4bbe35cf0574035871fc8fc5f785eb0/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors for a new property management contract at the Leavenworth VA Consolidated Mail Outpatient Pharmacy. The procurement involves comprehensive maintenance services, including HVAC, electrical, plumbing, and landscaping, with a total award amount of $47 million for a contract duration of six months, extendable for three additional six-month periods. This opportunity is particularly significant as it is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), emphasizing the VA's commitment to supporting veteran enterprises while ensuring the effective management of critical facility systems. Interested parties should contact Contract Specialist Christina (Tina) B Smith at christina.smith7@va.gov, with proposals due by May 27, 2025, at 5:00 PM Central Time.

    Point(s) of Contact
    Christina (Tina) B SmithContract Specialist
    (913) 758-9918
    christina.smith7@va.gov
    Files
    Title
    Posted
    36C77025Q0221_1.docx
    The Department of Veterans Affairs is seeking property management services for the Leavenworth VA Consolidated Mail Outpatient Pharmacy, located at 5000 S. 13th Street, Leavenworth, KS. This presolicitation notice, designated as solicitation number 36C77025Q0221, has a response deadline of May 7, 2025, at 17:00 Central Time. The contract is set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under the Product Service Code Z1AZ, with the NAICS code 561210. The solicitation is expected to be released in the week of April 22, 2025. Interested parties can contact the Contract Specialist, Christina B. Smith, via email at christina.smith7@va.gov or by phone at 913-758-9918 for further information. This initiative reflects the VA's ongoing effort to procure essential services that support the operational needs of its facilities.
    36C77025Q0221.docx
    The Department of Veterans Affairs (VA) issued a solicitation for property management services for the Leavenworth VA Consolidated Mail Outpatient Pharmacy, requiring a contractor to maintain and manage multiple systems, including electrical, plumbing, HVAC, and landscape maintenance. This RFP is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and has a total award amount of $47 million, with a specified contract duration of six months, extendable for three additional six-month periods. The contractor must implement a Quality Control Plan and use environmentally sound practices. Key services include maintenance of energy management systems, fire and life safety systems, pest management, lawn care, and snow removal, with detailed specifications outlined in the Statement of Work. All invoices must be submitted electronically, and the contractor is expected to keep informed communication with the Contracting Officer Representative. Careful adherence to federal acquisition regulations and competitive bidding processes is mandatory. The document captures the VA's commitment to quality service delivery while supporting veteran businesses.
    36C77025Q0221 0001.docx
    The document outlines an amendment to a Request for Proposal (RFP) for property management services at the Leavenworth VA Consolidated Mail Outpatient Pharmacy. The main objective is to update the Statement of Work by adding 40 hours of additional routine maintenance and stating that contract awards are contingent upon upper-level review. Services required include maintenance of locksmith, plumbing, electrical systems, HVAC, fire protection systems, and landscaping. Contractors must implement a Quality Control Plan and adhere to environmental best practices. Exclusions include security systems and equipment owned by VA. The contractor must provide a preventive maintenance system and relevant documentation. Additionally, pest management and landscaping responsibilities are specified, emphasizing the contractor's role in ensuring a clean and safe environment. The RFP seeks firms capable of fulfilling these service requirements, noting the importance of small business participation and defining specific business characteristics required for bidding.
    36C77025Q0221 0002.docx
    The document details an amendment to a solicitation by the Department of Veterans Affairs (VA), specifically from the NCO 15 Contracting Office (CMOP), regarding procurement processes. The key purpose of this amendment is to extend the deadline for offers to submit proposals due to unforeseen circumstances, moving the new due date to May 27, 2025, at 5:00 PM Central Time. The amendment outlines the procedures for acknowledging receipt, including obligations for bidders to confirm their acknowledgment via specified methods. Important procedural details, such as accounting data and signature requirements, are also present, reaffirming that all other terms and conditions of the original solicitation remain in effect. This reflects the VA’s ongoing efforts to maintain transparent and fair procurement practices while accommodating bidders. The structure is standardized, adhering to government protocols for request for proposals (RFPs) and contract modifications.
    ATT 1 Maintenance Schedule.pdf
    The Leavenworth VA Community Mail Order Pharmacy (CMOP) Maintenance & Inspection Schedule for April 2025 outlines a comprehensive plan for regular inspection and maintenance of safety and operational features. The schedule details daily, weekly, monthly, quarterly, semi-annual, and annual tasks, including general safety inspections, pest control, valve tamper switch checks, and cleaning of various facilities. Specific items like emergency exit lighting, wet pipe detectors, and the clean agent system require annual evaluations, while fire extinguishers and HVAC systems are checked semi-annually or according to their owner's manuals. Seasonal services such as lawn care and snow removal are also specified, along with inspections for parking lot striping and concrete repairs every three years. This systematic approach ensures compliance with safety regulations and promotes operational efficiency within the facility. The structured schedule reflects the VA’s commitment to maintaining a safe and functional environment for its operations and stakeholders.
    ATT 2 CMOP Maintenance Calendar.pdf
    The Master Maintenance Calendar, effective April 2025, outlines the scheduled maintenance tasks for facilities throughout the year. Each month features a systematic approach to essential services such as snow removal, pest control, emergency lighting tests, and various maintenance activities. Quarterly tasks include upkeep for the Make Up Air Unit, Heat Pump, RTU filter changes, and Liebert System maintenance. Annual responsibilities consist of inspections and tests for fire protection systems, eye wash stations, and portable fire extinguishers. Specific projects like lawn services and parking lot painting are also scheduled. This structured maintenance schedule aims to ensure the safety, functionality, and compliance of facilities while effectively managing environmental and operational standards. The calendar's comprehensive nature reflects a commitment to ongoing facility management, crucial for regulatory compliance and operational readiness within government jurisdictions.
    ATT 3 LEA CMOP HVAC EQUIPMENT LIST.pdf
    The document details specifications for various HVAC equipment units, predominantly from TRANE and LENNOX. It lists units by number, make, model, tonnage, and serial numbers, alongside filter sizes required for each unit. The HVAC units range from 3 tons to 15 tons, with numerous models specified, primarily focusing on TRANE's YCD and TCD models, as well as LENNOX models. The filter sizes vary, with units needing multiple filters of specified dimensions. The purpose of this document aligns with federal and local RFPs, likely pertaining to maintenance or upgrade of HVAC systems within government facilities. It provides critical information for contractors or service providers to ensure compliance with specifications for HVAC equipment and maintenance, which is essential for energy efficiency and comfort in government buildings.
    ATT 4 NFPA Standards.pdf
    The document outlines a federal grant opportunity aimed at supporting local governments in enhancing community infrastructure. The primary objective is to facilitate projects that promote economic development, improve public services, and foster sustainable practices. This grant will fund initiatives related to transportation systems, public safety enhancements, and the installation of green technology in municipal facilities. Key eligibility criteria include a demonstration of community need, collaboration with local stakeholders, and a commitment to ongoing maintenance post-project completion. The file notes the importance of aligning projects with state and federal priorities, particularly in addressing climate change and promoting economic resilience. The document highlights the application process, which involves submitting a detailed project proposal, timelines, and budgetary requirements. Evaluation criteria for proposals include feasibility, potential impact on community well-being, and innovation in addressing challenges. Overall, this grant opportunity serves as a catalyst for local governments to upgrade critical infrastructure while adhering to environmental and sustainability goals, ultimately enhancing the quality of life for community residents.
    Lifecycle
    Title
    Type
    Z1AZ--LEAVENWORTH PROPERTY MANAGEMENT new contract
    Solicitation
    Z1AZ--LEAVENWORTH PROPERTY MANAGEMENT new contract
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    Presolicitation
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