J065--INTENT TO SOLE SOURCE TO Advanced Sterilization Products Services, Inc. Sterrad Maint Agreement
ID: 36C26325Q0094Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/75c4d5296b214bdaa1f834ea744113e1/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source firm fixed-price contract to Advanced Sterilization Products Services, Inc. for maintenance services of the Sterrad NX sterilization system at the St. Cloud VA Health Care System. The procurement requires comprehensive preventative and corrective maintenance, including labor, tools, and materials, while adhering to manufacturer-specific protocols to ensure optimal equipment functionality and patient care quality. This maintenance is critical as Advanced Sterilization Products Services, Inc. is the sole provider for the Sterrad NX system, and no other vendors are authorized to perform these services. Interested vendors may submit capability statements to the contracting specialist, Christi Melendez, at Christi.Melendez@va.gov, with the subject line indicating the response to the maintenance agreement. No competitive solicitation will be issued, and the agency retains discretion regarding the procurement process.

    Point(s) of Contact
    Christi MelendezContracting Specialist
    (320) 255-6320
    Christi.Melendez@va.gov
    Files
    Title
    Posted
    36C26325Q0094.docx
    The Department of Veterans Affairs intends to award a sole-source firm fixed-price contract to Advanced Sterilization Products Services, Inc. for maintenance services of the Sterrad NX sterilization system at the St. Cloud VA Health Care System. This action occurs under the authority of 41 U.S.C. 3304(a)(1) and FAR 6.302-1, indicating only one provider can fulfill the requirement due to ASP being the proprietary developer and sole service provider for this equipment. The document clarifies that without other authorized resellers or service providers, maintenance services can only be rendered by ASP or its formally contracted entities. The relevant NAICS code for this service is 811210, and the Product Service Code is J065. While there is no competitive solicitation for this contract, other vendors may submit capability statements to demonstrate their potential to meet the requirement. The agency retains the discretion to decide whether to conduct a competitive procurement based on the information provided. A draft Statement of Work is attached for further detail.
    DRAFT P01. Statement of Work - Sterrad.docx
    The St. Cloud VA Health Care System requires comprehensive preventative and corrective maintenance for its Sterrad NX System sterilization equipment. The contractor must supply all necessary labor, tools, and materials, ensuring adherence to manufacturer-specific maintenance protocols. Planned maintenance includes oil flushing, part replacements, and system inspections, while corrective support encompasses repairs, calibrations, and troubleshooting. Key deliverables entail timely telephone assistance, a 24-hour response to service requests, and thorough documentation of all services performed. Service calls must be scheduled in advance, primarily during standard business hours, with provisions for emergency work outside those hours. The contractor shall also observe federal holidays to align with the government’s operational schedule. The emphasis on regular and thorough maintenance reflects STCVAHCS's commitment to maintaining optimal equipment functionality and patient care quality, adhering to stringent guidelines and regulatory standards in a federal contracting context. This document outlines the requirements as part of a request for proposals (RFP), ensuring transparency and facilitating competitive bids.
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