FCI GILMER - FREEZER/COOLER REFRIGERATION EQUIPMENT & PARTS
ID: 15B11925Q00000009Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI GILMERGLENVILLE, WV, 26351, USA

NAICS

Refrigeration Equipment and Supplies Merchant Wholesalers (423740)

PSC

REFRIGERATION EQUIPMENT (4110)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/740917d44f044825998a97f124da154e/view
Timeline
    Description

    The Department of Justice, specifically the Federal Bureau of Prisons at FCI Gilmer, is soliciting bids for the procurement of freezer and cooler refrigeration equipment and parts under solicitation number 15B11925Q00000009. This contract aims to acquire specific refrigeration equipment, including detailed specifications regarding capacities and electrical requirements, to support operations at the Glenville, West Virginia facility. The initiative emphasizes the government's commitment to engaging small businesses, including those owned by veterans and women, while ensuring compliance with federal regulations and privacy standards. Interested vendors must submit their offers via email by 4:00 p.m. on April 25, 2025, and can direct inquiries to Contract Specialist Jessica Hutchison at J2Hutchison@bop.gov or by phone at 304-626-2500, ext. 1082.

    Point(s) of Contact
    Jessica Hutchison
    30462625001082
    J2Hutchison@bop.gov
    Files
    Title
    Posted
    BRQ 15B11925Q00000009.pdf
    The document outlines a solicitation for a government contract by the Federal Bureau of Prisons for refrigeration repair parts for FCI Gilmer. It includes details such as the solicitation number (15B11925Q00000009), the submission deadline (April 25, 2025), and various procurement specifications aimed at small businesses, including those owned by veterans and women. The contract focuses on specific refrigeration equipment, detailing required quantities and specifications for various models, including their capacities, electrical requirements, and delivery specifications to the Glenville, WV facility. Key clauses from the Federal Acquisition Regulation (FAR) are incorporated, addressing terms like inspection, payment protocols, and contract modifications. Additionally, contractor privacy requirements mandate safeguarding sensitive information, with established protocols for training and incident responses related to personally identifiable information (PII). Moreover, the document specifies mandatory compliance with federal privacy laws, necessitating contractors to manage records responsibly and uphold data security standards throughout the contract period. This solicitation underscores the government's effort to engage small businesses while ensuring stringent compliance with federal regulations and privacy requirements.
    Cover Letter.pdf
    This document is a solicitation package for RFQ 15B11925Q00000009, inviting bids for electrical products related to the installation of a perimeter fence. Submission of offers is required by 4:00 p.m. on April 25, 2025. Bid submissions must include active registration in the System for Award Management, completed Standard Form 1449 with necessary entries, and original signatures. The government will award contracts based on the best value, taking price and past performance into account. Bidders must comply with all requirements regarding specifications, delivery, and invoicing. Quotes should only be submitted via email and will not be accepted after the deadline. The specified contact person is Contract Specialist Jessica Hutchison, who is available for inquiries. This solicitation emphasizes the importance of adherence to the outlined criteria and the implications of past performance for future bidding opportunities.
    Lifecycle
    Title
    Type
    FCI GILMER - FREEZER/COOLER REFRIGERATION EQUIPMENT & PARTS
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at FCI Gilmer, is seeking to procure meals to feed the inmate population due to unforeseen circumstances, indicating an immediate need for food supplies. This procurement falls under the category of food, oils, and fats, with the associated PSC code being 8945. The urgency of this requirement highlights the critical nature of providing sustenance to inmates, ensuring their basic needs are met in a timely manner. Interested vendors can reach out to Christine Lindon at clindon@bop.gov or by phone at 859-255-6812 for further details regarding this opportunity.
    Emergency Replace Refrigerant Units- FCC Victorville
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons, is preparing to issue a solicitation for a firm-fixed-price construction contract to replace refrigeration units at the Federal Correctional Complex (FCC) in Victorville, California. The project entails providing all necessary equipment, labor, materials, and incidentals to replace four large condensing ground units and fourteen evaporator coils with five remote condensing units and fourteen evaporative coils located behind the food service outside warehouse. This procurement is critical for maintaining operational efficiency and safety within the correctional facility. The estimated project value ranges between $250,000 and $500,000, with a performance period of 163 calendar days from the notice to proceed. Interested small businesses must be registered in SAM.gov and can contact Alex Jackson at a4jackson@bop.gov or Kimberly Johnson at knjohnson@bop.gov for further information.
    Install Utilities & Culinary Equipment- FPC Alderson
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons, is soliciting bids for a firm-fixed-price construction contract to install utilities and culinary equipment at the Federal Prison Camp (FPC) Alderson in West Virginia. The project requires contractors to provide all necessary labor, materials, and equipment, with a performance period of 112 calendar days from the notice to proceed. This opportunity is a total small business set-aside, with an estimated project value between $250,000 and $500,000, and bids are due by January 27, 2026, at 11:00 AM CST. Interested bidders must register in SAM.gov and may contact Alex Jackson at a4jackson@bop.gov for further information.
    FCI McDowell 2nd Qtr FY 26 Dairy and Eggs
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI McDowell, is seeking quotes for dairy and egg products for the second quarter of fiscal year 2026. The procurement includes a requirement for 320,000 half-pint containers of pasteurized, nonfat, skim, or fat-free milk, with an emphasis on past performance and delivery schedules as key evaluation criteria. This opportunity is set aside for small businesses, and all dairy products will be awarded to a single vendor based on overall pricing and past practices, with weekly deliveries required. Interested offerors must submit their bids by 9:00 A.M. EST on December 18, 2025, and can direct inquiries to Joe Riffe at jriffe@bop.gov or by phone at 304-436-7386.
    FCI McDowell 2nd Qtr FY 26 SUBSISTENCE
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI McDowell, is soliciting bids for subsistence supplies for the second quarter of fiscal year 2026. This procurement is exclusively set aside for small businesses and requires bidders to provide a variety of food items, including canned goods, grains, meats, dairy products, and disposable food service items, all adhering to specific quality and packaging standards. The selected contractor will be evaluated based on past performance, socio-economic status, overall price, and delivery schedule, with a strong emphasis on past performance and compliance with product specifications. Interested parties must submit their bids by 9:00 A.M. EST on December 18, 2025, and can contact Joe Riffe at jriffe@bop.gov or 304-436-7386 for further information.
    FCC HAZELTON FY25 Q4- BREAD
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at the Federal Correctional Complex Hazelton, is seeking vendors to provide quarterly bread supplies for the facility located in Bruceton Mills, West Virginia. The procurement involves delivering bakery products under a firm-fixed price contract, with delivery scheduled from July 1, 2025, to September 30, 2025, to the Food Service Warehouse at the complex. This solicitation is crucial for maintaining the dietary needs of the inmate population and is expected to be released on or about May 14, 2025, with quotes due by May 28, 2025, at 12:00 pm EST. Interested parties should contact Charlie Hall or Andrea Burke for further details and must submit their offers via email to the designated procurement address.
    EMERGENCY REPAIR A/C SYSTEM DCB BUILDING- FCC Victorville
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons, is soliciting bids for the emergency repair of the A/C system at the DCB Building within the Federal Correctional Complex in Victorville, California. The project involves removing the existing A/C system and replacing it with a new one, with an estimated contract value between $500,000 and $1,000,000, and a performance period of 324 calendar days from the notice to proceed. This opportunity is a total small business set-aside, requiring interested contractors to be registered in SAM.gov under NAICS code 238220, and to submit their bids electronically by February 3, 2026, at 11:00 AM PST. For further inquiries, contractors may contact Patrick Ford at pford@bop.gov.
    Replace Chillers 1, 2 & 3
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons, is preparing to issue a solicitation for a firm-fixed-price construction contract to replace chillers 1, 2, and 3 at the Federal Detention Center in Miami, Florida. The project involves the professional installation, labor, materials, and equipment necessary for replacing the existing chillers and all associated HVAC components, including pumps, piping, valves, controls, and plumbing services. This upgrade is crucial for maintaining the facility's operational efficiency and comfort. The estimated project value ranges from $1,000,000 to $5,000,000, with the solicitation expected to be available around December 19, 2025. Interested contractors must be registered in the System for Award Management (SAM) and can direct inquiries to Jeffrey Kercheval at jkercheval1@bop.gov.
    FCI Milan - Emergency Surface Blowdown Heat Recovery/DA Controls
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons, is soliciting bids for a firm-fixed-price construction contract for the Emergency Surface Blowdown Heat Recovery/DA Controls project at the Federal Correctional Institution (FCI) Milan in Michigan. The project requires the contractor to provide a temporary Surge/Deaerator System, remove an existing tank, and install a new two-tank system to ensure continuous steam service, adhering to all local, state, and federal regulations. This opportunity is critical for maintaining the facility's operational efficiency and safety standards. Interested small businesses must submit their electronic bids by December 22, 2025, at 12:30 PM EST, and are encouraged to contact Kevin Slone at kslone@bop.gov for further inquiries.
    SYNOPSIS-Kitchen Equipment (Refrigerated Merchandiser Equipment, Ice Box, Back Bar Refrigerated Box )
    Dept Of Defense
    The Department of Defense, through the Mission and Installation Contracting Command Installation Contracting Office in West Point, NY, is seeking proposals for kitchen equipment, specifically refrigerated merchandiser equipment, ice boxes, and back bar refrigerated boxes. This procurement aims to fulfill a design and installation requirement for kitchen facilities, emphasizing the need for businesses to be registered as GSA Contract Holders to be eligible for award. The equipment is crucial for food preparation and service operations within military installations, ensuring efficient and safe food handling. The solicitation is expected to be issued in electronic format around December 15, 2025, and interested parties should monitor the UNISON marketplace for updates. For further inquiries, potential bidders can contact Ignacio Cordova at ignacio.j.cordova2.civ@army.mil or by phone at 520-687-8204.