J041--Exhaust Hood Cleaning IC (VA-25-00037373)
ID: 36C26325Q0596Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNETWORK CONTRACT OFFICE 23 (36C263)Saint Paul, MN, 55101, USA

NAICS

Appliance Repair and Maintenance (811412)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/886ee719a02b4657ab31d516d23a44b7/view
Timeline
  1. 1
    Posted Mar 27, 2025, 12:00 AM UTC
  2. 2
    Updated Mar 27, 2025, 12:00 AM UTC
  3. 3
    Due Apr 10, 2025, 4:59 AM UTC
Description

The Department of Veterans Affairs is seeking qualified vendors to provide exhaust hood cleaning services for the Iowa City VA Health Care System, as outlined in the Sources Sought Notice designated 36C26325Q0596. The procurement aims to ensure compliance with NFPA 96 standards by effectively removing grease and contaminants from kitchen and canteen ventilation systems, thereby reducing fire risks. This cleaning service is critical for maintaining safety and hygiene within the facility, with operations scheduled from September 1, 2025, to August 31, 2030. Interested vendors must submit a capability statement via email to Christi Melendez at Christi.Melendez@va.gov by April 9, 2025, detailing their qualifications and experience, as no reimbursement will be provided for response costs.

Point(s) of Contact
Christi MelendezContracting Specialist
(320) 255-6320
Christi.Melendez@va.gov
Files
Title
Posted
36C26325Q0596.docx
Mar 27, 2025, 7:05 PM UTC
The Department of Veterans Affairs has issued a Sources Sought Notice for Exhaust Hood Cleaning services for the Iowa City VA Health Care System, designated under solicitation number 36C26325Q0596. This notice aims to gather information about potential vendors with capabilities to perform Medical Gas Inspection services, aligning with the NAICS code 811412 and PSC J041. The responses are meant for market research purposes, facilitating the assessment of the vendor landscape, and do not constitute a solicitation or commitment for a contract. Interested vendors are required to submit a capability statement via email by April 9, 2025, including their business size, contact details, and relevant experience. The document expressly states that no reimbursement will be granted for costs incurred in preparing responses, as this information will only serve as background for future procurement decisions. Additionally, respondents should avoid sharing proprietary or sensitive information. The notice reaffirms that it is for informational purposes only, and any potential contract will follow a separate solicitation process in the future.
Fume Hood Cleaning SOW for RFI.docx
Mar 27, 2025, 7:05 PM UTC
The Iowa City VA Healthcare System is seeking proposals for a comprehensive cleaning service for its kitchen and canteen exhaust hoods from September 1, 2025, to August 31, 2030. The contractor must ensure that all cleaning adheres to NFPA 96 standards to reduce fire risks by effectively removing grease and contaminants from the ventilation systems. Services include pre-inspection, protection of the kitchen area, scraping, application of food-safe chemicals, power washing, and post-cleaning inspections, culminating in a certificate of cleanliness. Service will primarily occur Monday to Friday, and any tasks missed due to federal holidays or unforeseen closures will be rescheduled. It is the contractor's responsibility to maintain a clean work area and restore it to its original condition after services are rendered. Additionally, contractors must comply with all federal and local safety regulations and obtain necessary security badges for personnel. Documentation must be submitted following each cleaning session, summarizing the work completed and any defects noted. Overall, this RFP emphasizes maintaining safety standards, ensuring regulatory compliance, and promoting a clean environment within the VA facility.
Lifecycle
Title
Type
J041--Exhaust Hood Cleaning IC (VA-25-00037373)
Currently viewing
Sources Sought
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