Replace and upgrade ten kitchen and canteen cooler and freezer condensers
ID: 36C24925Q0242_1Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d230b6fc66f44b82b4cad5fa91dd7f06/view
Timeline
    Description

    The Department of Veterans Affairs, through Network Contracting Office 9, is seeking qualified small business contractors to replace and upgrade ten kitchen and canteen cooler and freezer condensers at the Lt. Col. Luke Weathers, Jr. VA Medical Center in Memphis, Tennessee. The project aims to address malfunctioning refrigeration systems and ensure compliance with EPA regulations due to refrigerant leaks, with a total award amount of $12.5 million and a performance period from July 17, 2025, to September 18, 2025. This procurement is critical for maintaining operational efficiency in the medical center's kitchen, and contractors must adhere to strict safety protocols while minimizing disruption to kitchen operations. Interested parties should contact Kristie Collins at kristie.collins@va.gov and submit their quotes by May 14, 2025, with questions due by May 9, 2025.

    Point(s) of Contact
    Kristie Collins
    kristie.collins@va.gov
    Files
    Title
    Posted
    S02 36C24925Q0242 0001 RFQ Amend.pdf
    This document is an amendment to a solicitation issued by the Department of Veterans Affairs Network Contracting Office 9 for a brand-new contract. The amendment outlines the necessary procedures for contractors to acknowledge receipt of the changes made to the initial solicitation. It emphasizes the importance of responding to the amendment by submitting any required documentation before the specified deadline. Additionally, the amendment includes a Question & Answer section, which indicates that there is no existing contractor currently providing the services related to this new contract, confirming that it is entirely new. The timeline for submitting questions and quotes remains unchanged. This amendment serves to keep all parties updated and maintain transparency during the solicitation process.
    S02 36C24925Q0242 0002 Refrigeration Srv RFQ Date Extend.pdf
    The document is an amendment to a solicitation from the Department of Veterans Affairs, specifically the Network Contracting Office 9. It extends the deadline for receiving offers for a project to May 14, 2025, at 5:00 PM EDT, in response to numerous questions regarding the project’s complexity. Interested bidders are required to conduct a site visit at the Memphis VA campus to fully understand the project requirements. The new deadline for submitting questions is set for May 9, 2025. All questions must be from sources that have attended the site visit, ensuring they have adequate understanding. Scheduling for site visits can be arranged with designated personnel, with specified hours for visits on weekdays. This amendment emphasizes the importance of direct engagement with the project site for bidders, which reflects the government's intention to foster transparency and clarity in the bidding process, enhancing the quality of proposals received.
    S02 36C24925Q0242 0003 Refrigeration Srv Amend Q and A.pdf
    This government file details an amendment to a solicitation issued by the Department of Veterans Affairs, specifically by Network Contracting Office 9. The amendment updates the solicitation originally numbered 36C24925Q0242, extending the clarification period for contractor questions and confirming that the timeline for project completion remains at 60 calendar days post-award. The document outlines the process for contractors to acknowledge receipt of the amendment, emphasizing the importance of submitting clarifications and responses by the specified deadlines. Additionally, it highlights that all other terms and conditions of the original solicitation remain unchanged. The amendment illustrates the responding strategies to contractor inquiries while ensuring adherence to original timelines, reflecting a structured approach to managing government contracts and solicitations.
    S02 36C24925Q0242 0004 Refrigeration Srv Amend Q and A.pdf
    This document details an amendment to a solicitation issued by the Department of Veterans Affairs through Network Contracting Office 9. The main focus of this amendment is to clarify the submission guidelines for contractor questions and the quoting process. Specifically, it states that contractors unable to conduct a site visit are still permitted to submit quotes, which are due by 5:00 PM EST on May 14, 2025. Contractors may also ask questions without prior site visits, with inquiries due by 5:00 PM EST on May 9, 2025. The amendment does not alter the original timeframes for question and quote submissions. The document outlines necessary acknowledgment procedures for offers and clarifies that all other terms remain unchanged. This amendment indicates the government's effort to maintain clarity and facilitate participation in the procurement process, ensuring that all interested contractors have equitable opportunities to engage despite logistical challenges.
    S02 RFQ 36C24925Q0242_1.pdf
    The document outlines a Request for Quote (RFQ) issued by the Department of Veterans Affairs (VA) regarding the upgrade and replacement of refrigeration condensers and evaporators at the Lt. Col. Luke Weathers Jr. VA Medical Center in Memphis, TN. The project aims to address malfunctioning equipment and compliance with EPA regulations due to refrigerant leaks. The RFQ is set aside for small business contractors, with a total award amount of $12.5 million and a performance period from July 17, 2025, to September 18, 2025. Key components include the removal and replacement of ten refrigeration systems, operational testing post-installation, and strict adherence to cleanup and safety protocols. The contractor must ensure minimal disruption to kitchen operations during regular hours, with work primarily conducted during evenings. Delivery is required by September 18, 2025, to the VA Medical Center. The contractor's performance will be evaluated based on the best value considering price and other factors. Additionally, compliance with various government regulations and clauses, particularly concerning small business participation, is emphasized to foster inclusivity in federal contracting.
    Lifecycle
    Title
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    Replace and upgrade ten kitchen and canteen cooler and freezer condensers
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