J023--FY25 Emergency Management Mobile Assets Preventative Maintenance Program RFI
ID: 36C24825Q0005Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

General Automotive Repair (811111)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- GROUND EFFECT VEHICLES, MOTOR VEHICLES, TRAILERS, AND CYCLES (J023)

Original Source

https://sam.gov/opp/affc5c2228ac48519b2dcf5124ffface/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified vendors to participate in a Sources Sought Notice for the Fiscal Year 2025 Emergency Management Mobile Assets Preventative Maintenance Program. This initiative aims to establish a preventative maintenance program for emergency management mobile assets at the Orlando VA Healthcare System, ensuring that critical equipment is maintained in optimal condition for effective emergency response. The program includes routine inspections, servicing, and on-call emergency repair services, with a focus on compliance with industry standards and federal regulations. Interested vendors must respond by September 12, 2024, and are encouraged to attend a virtual pre-solicitation conference on September 5, 2024, to discuss the requirements further. For inquiries, contact Contract Specialist Robert R. Edwards at robert.edwards2@va.gov or 407-646-4272.

    Point(s) of Contact
    Robert R. EdwardsContract Specialist
    (407) 646-4272
    robert.edwards2@va.gov
    Files
    Title
    Posted
    Attachment A PWS Vehicle Preventative Maintenance 080224.docx
    The Performance Work Statement (PWS) for the Orlando VA Healthcare System outlines requirements for a preventative maintenance program for emergency management mobile assets located at 5201 Raymond St., Orlando, FL. The program includes initial assessments and quarterly maintenance for various mobile assets to ensure readiness for emergencies. The contractor will perform inspections and servicing on numerous vehicles, ranging from Freightliners to mobile medical units, ensuring compliance with both manufacturer specifications and Department of Transportation (DOT) standards. Key obligations include creating an electronic database for asset maintenance tracking, timely servicing, and using eco-friendly products for washing and waxing. Safety protocols are emphasized, requiring adherence to federal regulations during servicing. The contract is expected to last one year, performed during business hours, with contractors accountable for any damage caused. The summary emphasizes the contractor's responsibility for thorough maintenance, record-keeping, and maintenance of safety standards, reflecting the overall goal of maintaining the operational readiness of the VA’s emergency response assets.
    Attachment B RFI Sources Sought Notice Comments and Recommendations 36C24825Q0005.docx
    The document is a Sources Sought notice (No. 36C24825Q0005) issued for the Fiscal Year 2025, detailing the need for a Preventative Maintenance Program for Emergency Management Mobile Assets. The purpose of this initiative is to ensure that critical emergency management equipment is maintained in optimal condition to respond effectively to emergencies. The document references relevant state laws, industry standards, and the CLIN (Contract Line Item Number) structure to frame the requirements. It indicates a structured approach to identifying potential vendors capable of fulfilling these needs while ensuring compliance with established guidelines. The document encourages comments and recommendations to refine the scope and objectives of the program, highlighting its collaborative nature. Overall, it signals the government's commitment to safeguarding public safety through effective maintenance of emergency management resources.
    S02 36C24825Q0005.pdf
    The Department of Veterans Affairs (VA) has issued a Sources Sought Notice for the Fiscal Year 2025 Emergency Management Mobile Assets Preventative Maintenance Program. This notice is intended for market research and does not constitute a contract solicitation. The notice seeks to engage potential vendors capable of providing routine and emergency repair services for the VA's emergency management mobile assets at the Orlando VA Healthcare System and throughout the VISN 8 area. Vendors are required to respond by September 12, 2024, and can participate in a pre-solicitation conference on September 5, 2024. Interested parties should provide information on their qualifications, technical approach, and any relevant industry standards. Responses must include a qualifications letter with specific firm details and past contract experiences. Additionally, companies must be registered in the System for Award Management (SAM) to be eligible for any subsequent awards. Through this request, the VA aims to identify capable businesses and assess the feasibility of services required under NAICS code 811111 for automotive fleet maintenance. The overall intent is to enhance the operational readiness of emergency mobile assets through effective maintenance partnerships.
    Lifecycle
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    J023--FY25 Emergency Management Mobile Assets Preventative Maintenance Program RFI
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