J012--Facilities Maintenance | Fire Door/Extinguisher Inspection/Maint | Fire Pump PM & Flow Testing (VA-25-00029913)
ID: 36C24425Q0284Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF244-NETWORK CONTRACT OFFICE 4 (36C244)PITTSBURGH, PA, 15215, USA

NAICS

Security Systems Services (except Locksmiths) (561621)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- FIRE CONTROL EQUIPMENT (J012)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/03fa48f162734a48bef756034b4fc6fe/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for facilities maintenance services, specifically focusing on fire door and extinguisher inspections, as well as fire pump preventive maintenance and flow testing at the Lebanon VA Medical Center in Pennsylvania. This procurement is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside and falls under NAICS Code 561621, emphasizing the importance of safety and compliance with national and local codes in fire control equipment maintenance. The contract will span a base year with four optional years, evaluated on a Lowest Price Technically Acceptable (LPTA) basis, with responses due by March 21, 2025, at 2:00 PM Eastern Time. Interested parties should direct inquiries to Contract Specialist Keri Lewis via email at keri.lewis2@va.gov.

    Point(s) of Contact
    Keri LewisContract Specialist
    email only.
    keri.lewis2@va.gov
    Files
    Title
    Posted
    36C24425Q0284.docx
    The Department of Veterans Affairs is soliciting proposals through Request for Quote (RFQ) 36C24425Q0284 for facilities maintenance services, specifically focusing on fire pump preventive maintenance (PM) and flow testing at the Lebanon VA Medical Center, Pennsylvania. This solicitation is designated as a Service-disabled Veteran-owned Small Business Set-Aside and falls under NAICS Code 561621. The contract will be for a base year plus four optional years, evaluated on a Lowest Price Technically Acceptable (LPTA) basis. Quoters must submit their responses accurately via email, ensuring a clear distinction between administrative, technical, and pricing sections, while adhering to strict guidelines to avoid disqualification. Key requirements include registration in the System for Award Management (SAM) and adherence to subcontracting regulations. Questions regarding the solicitation must be sent to the Contract Specialist, Keri Lewis, by a specified deadline. Overall, this document outlines the procedural and compliance steps for potential contractors, emphasizing the importance of precise submission and adherence to federal acquisition regulations.
    36C24425Q0284 0001.docx
    This document is an amendment to a previous combined solicitation for Facilities Maintenance related to Fire Door and Extinguisher Inspections, as well as Fire Pump Preventive Maintenance and Flow Testing, under solicitation number 36C24425Q0284. The contracting office, part of the Department of Veterans Affairs, is located in Wilmington, DE, and performance will occur at the Lebanon VA Medical Center in Pennsylvania. The response deadline for submissions is March 21, 2025, at 2:00 PM Eastern Time. The procurement is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and is classified under the Product Service Code J012 and NAICS Code 561621. The amendment includes requests for acknowledgment of all amendments in vendor offers, provides a list of vendor questions and answers, and includes an inspection report. The document emphasizes the need for compliance and communication during the bidding process. Overall, this solicitation outlines critical maintenance services required to uphold safety standards within VA facilities, highlighting the importance of thorough inspection and maintenance management.
    Inspection Report_Lebanon.pdf
    The fire pump system, located in Building #1, features a Patterson horizontal pump model 6×5×17 55c with a capacity of 1000 GPM, driven by a Weg electric motor rated at 75 HP. A recent annual test on December 20, 2023, reported performance results showing varying flows and pressures, indicating operational capability, with the maximum observed flow at 1025.8 GPM and a discharge pressure of 145 PSI. The jockey pump and its controller from Patterson and Tornatech, respectively, were also tested, confirming system readiness for fire protection duties.
    S02 36C24425Q0284 Final.docx
    This document outlines a Request for Quote (RFQ) for annual fire pump testing services at the Lebanon VA Medical Center, designated as a Service-disabled Veteran-owned Small Business Set-Aside with solicitation number 36C24425Q0284. The scope includes all necessary labor, materials, and tools to conduct tests in compliance with national and local codes. The contract will be effective for a base year plus four optional years, with a focus on ensuring the reliability and maintenance of fire pump systems. Offerors must submit quotes electronically, adhering strictly to instructions, with detailed technical and pricing sections. The evaluation will be based on a Lowest Price Technically Acceptable (LPTA) methodology. Offerors must be registered in the System for Award Management (SAM) and comply with the Service Contract Act Wage Determinations, ensuring adherence to subcontracting limitations as outlined. Key components of the testing include performance reporting, which must detail various operational metrics, and the testing will occur annually in September. The overarching goal is to ensure compliance with safety standards while fostering opportunities for service-disabled veteran-owned businesses in government contracting. The document emphasizes careful compliance with submission guidelines and the importance of past performance in technical evaluations.
    S05_Questions_Q0284.docx
    The document addresses inquiries related to a solicitation for fire alarm inspection, testing, maintenance, and monitoring services. Key points include the need for previous inspection reports to provide accurate quotations and confirmation of device counts referenced in the Statement of Work (SOW). Additionally, it clarifies that a NICET IV certification requirement applies specifically to fire pump testing, which ensures compliance with relevant standards and regulations. This communication reflects the project's emphasis on safety and adherence to industry standards in fire alarm systems, underscoring the importance of comprehensive documentation and qualifications in government RFPs.
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