Slow Machine Protection System (MPS) Storage Ring (SR) Production
ID: MG-09042024Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBERKELEY NATL LAB - DOE CONTRACTORBerkeley, CA, 94720, USA

NAICS

All Other Miscellaneous Electrical Equipment and Component Manufacturing (335999)

PSC

IT AND TELECOM - COMPUTE: MAINFRAME (HARDWARE AND PERPETUAL LICENSE SOFTWARE) (7B21)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fc7a2f7ac437478ab1f380be5ab7cd36/view
Timeline
    Description

    The Department of Energy, through the Lawrence Berkeley National Laboratory (LBNL), is inviting proposals for the Slow Machine Protection System (MPS) Storage Ring (SR) Production under RFP No. MG-09042024. This procurement seeks the assembly and scheduling of five Programmable Logic Controllers (PLC) chassis as part of the Advanced Light Source Upgrade project, with specific requirements outlined in the Statement of Work (SOW) and associated documents. The selected contractor will be responsible for procuring parts, assembling the units, and ensuring compliance with quality standards, with a contract duration of approximately 50 weeks following the award. Interested small businesses must submit their proposals by October 3, 2024, and can direct inquiries to Martha Gamarano Grausz at mggrausz@lbl.gov or by phone at 510-486-6618.

    Point(s) of Contact
    Martha Gamarano Grausz
    (510) 486-6618
    (510) 486-4380
    mggrausz@lbl.gov
    Files
    Title
    Posted
    1) RFP-MG-09042024 BVSS.pdf
    The University of California, Lawrence Berkeley National Laboratory (LBNL) is seeking proposals through RFP No. MG-09042024 for the assembly and scheduling of five Programmable Logic Controllers (PLC) chassis as part of the Advanced Light Source Upgrade (ALS-U) project. This RFP is designated as a small business set-aside, with submissions due by October 3, 2024. Each proposal must meet certain technical requirements, including the ability to fulfill the specifications detailed in the Statement of Work, with an expected contract duration of 50 weeks following award. Offerors must demonstrate their capabilities through various evaluation factors such as technical requirements, delivery schedules, manufacturing capacity, past performance on similar projects, and quality assurance programs. A comprehensive submission must include a cover letter, technical details, and a price proposal, with emphasis on compliance with sustainability initiatives and federal regulations, such as the Buy American Act. The University reserves the right to award based on best overall value, and all correspondence must go through the established procurement contact. This request underscores LBNL's commitment to fostering small businesses while adhering to regulatory and project standards.
    2) Sample SubK - RFP MG-09042024.pdf
    The document outlines a Subcontract between The Regents of the University of California and an unspecified Subcontractor, focusing on the assembly and scheduling of five Programmable Logic Controllers (PLC) chassis for the Storage Ring Slow Machine Protection System tied to the Advanced Light Source Upgrade project. It is issued under a prime contract with the U.S. Department of Energy. Key components include the agreement on standardized obligations, a detailed list of ordered items with specifications and delivery schedules, and requirements for acceptance, invoicing, and payments. The document emphasizes compliance with national safety standards for electrical devices, sustainability in procurement, and the necessity of registration in the System for Award Management (SAM). Additionally, provisions for testing prototypes, quality inspections, shipping requirements, and environmental considerations are included, promoting eco-friendly practices in procurement and packaging. Overall, the subcontract exemplifies the structured approach to government contracts, ensuring clarity in roles, responsibilities, and compliance with legal and environmental standards, reinforcing the University’s commitment to effective procurement and operational integrity in public service projects.
    3) AL-1747-5370 - SOW.pdf
    The document outlines the Statement of Work (SOW) for the Advanced Light Source Upgrade Project at Lawrence Berkeley National Laboratory (LBNL), specifically focusing on the production of PLC chassis for the Storage Ring Machine Protection System. The SOW details the project's objectives, scope, responsibilities, and deliverables, ensuring adherence to LBNL standards throughout the assembly, testing, and packaging processes. The primary deliverables include five models of PLC chassis, with specific quantities required for first article and production units. The subcontractor is tasked with procuring parts, assembling the units, and ensuring quality adherence through specified inspections and testing. A staggered delivery schedule is mandated to accommodate LBNL’s storage limitations. Quality assurance processes are established to identify deviations, maintain effective QA programs, and ensure compliance with environmental regulations. This document serves as a crucial contractual framework for interested subcontractors, emphasizing the detailed requirements and expectations set by LBNL for successful project execution within federal guidelines.
    4) AL-1747-5362 - Supplied Components.pdf
    The document details the components supplied by Lawrence Berkeley National Laboratory (LBNL) for the production of the Modular Production System (MPS). It enumerates specific Allen Bradley parts required for various MPS model builds, including detailed quantities and associated model applications. The components are categorized by specific models, indicating their intended use in production. Key parts include the 5069 series, which cover input and output modules, as well as other essential connectors for different MPS model configurations. The release date of the document is July 9, 2024, and it has undergone multiple reviews before final approval. This document serves as a clear guide for suppliers and contractors involved in the MPS production, ensuring compliance with LBNL specifications and facilitating effective project execution while aligning with federal standards concerning equipment procurement and supply chains.
    5) AL-1747-5356 Document List.pdf
    The file details the official release of various electrical assembly documentation for the Advanced Light Source (ALS) at the Lawrence Berkeley National Laboratory (LBNL). It comprises a comprehensive revision history and lists multiple drawings and documents related to different models (A, B, C, D, and E), including schematics, bills of materials, assemblies, and mechanical designs. Each document is designated with a revision label (A, B, C, etc.) indicating the latest update status. The release was formally approved on July 9, 2024, and emphasizes adherence to established standards. Additional assembly work instructions and build standards for electrical equipment are included. These documents facilitate structured reference and execution for potential contractors, aligning with government expectations for transparency and compliance within federal RFPs and grant processes. Overall, this documentation serves as a critical resource for ensuring accurate construction and adherence to quality standards in electrical equipment assembly for research and development purposes.
    6) GP-Commercial Supplies and Services.pdf
    The document outlines the General Provisions for the acquisition of commercial supplies and services by the University of California's Lawrence Berkeley National Laboratory (LBNL) under its Prime Contract with the U.S. Department of Energy (DOE). It specifies definitions, scope, acceptance, shipment instructions, terms of payment, quality standards, and warranty conditions for subcontractors involved. Key clauses include stipulations on the title and risk of loss during shipping, packaging requirements, inspection rights of the University, and invoicing procedures. It also mandates compliance with various laws and regulations, including those relating to labor practices, safety standards, and environmental protection. Provisions concerning forced labor, worker safety, and technology export controls highlight ethical and legal responsibilities. The document emphasizes dispute resolution processes, including negotiation and arbitration, as well as terms for termination and indemnification related to potential claims or liens. The comprehensive nature of these provisions reinforces the rigorous standards and accountability expected in federal contracts, ensuring alignment with government policies and regulations essential for public sector procurement. Overall, it serves as a critical framework for subcontractors to navigate their obligations when supplying goods or services to government entities.
    7) Rep Cert Form MG-09042024.docx
    The document outlines the Representations and Certifications required for procurement in alignment with the Department of Energy under the Lawrence Berkeley National Laboratory (LBNL) contract. It defines the roles of the Offeror, who may be a small business or non-profit entity, and outlines necessary disclosures relating to compliance and eligibility for federal contracts. The document covers aspects such as prior contracting history, compliance with affirmative action and veterans' employment regulations, tax matters, and certifications required under procurement laws, including the Buy American Act. Important sections include the Offeror's information, previous contracts, tax liability certification, and compliance with regulations concerning export-controlled items and telecommunications equipment. The context emphasizes a structured process for proposals to ensure responsible contracting and adherence to federal standards, detailing specific obligations for entities engaged in government-funded projects. Adherence to these representations is crucial for eligibility in competitive bidding processes across federal and local jurisdictions.
    8) AL-1208-0209C.pdf
    The ALS-U Supplier Quality Evaluation Survey, released on March 25, 2024, serves as a quality assurance tool for the Lawrence Berkeley National Laboratory (LBNL) to assess suppliers' compliance with required standards and processes. The survey includes sections on company profiles, certifications, quality management system administration, quality assurance/quality control (QA/QC) for purchased items, and process QA and control. Suppliers are expected to provide detailed information about their QA processes, including descriptions of their Quality Management Systems (QMS), documentation practices, and QA/QC capabilities for materials procured. This evaluation is critical to ensuring that all materials and components meet precise specifications needed for the Advanced Light Source Upgrade Project. The document emphasizes the importance of compliance, proper documentation, and effective quality control processes to maintain high standards in the project's execution. This structured approach to supplier evaluation reflects the government’s commitment to overseeing efficient, compliant, and quality-driven contracts in federal projects, particularly in specialized scientific initiatives.
    9) Price Proposal Schedule Attachment A - RFP MG-XXXX2024.xlsx
    The document is a Price Proposal Schedule outlining the pricing and quantities of various chassis models submitted for a government request for proposals (RFP). It specifies two categories of items: First Article Items and Production Items, each of which lists specific models with corresponding part numbers, quantities, and unit of measure (UOM). For First Article Items, five distinct models (A-E) are listed, each requiring one unit. The Production Items detail a request for 14 units of Model E (AL-1380-4560), 7 units of Model D (AL-1445-6303), and 14 units of Model A (AL-1440-6511). The document further provides sections for unit pricing, extended pricing, and delivery timelines post-order receipt, though specific pricing details are not included within the provided text. The signed section indicates formal acknowledgement by the submitting party, maintaining transparency and accountability in the procurement process. Overall, the document is part of a structured procurement effort aimed at acquiring specific chassis components for governmental use, ensuring detailed specifications for evaluation and fulfillment.
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    Slow Machine Protection System (MPS) Storage Ring (SR) Production
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