RFQ W912LP-25-Q-4011 Catered Meals 1-168 INF Johnston, IA 16-18May2025
ID: W912LP-25-Q-4011Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M8 USPFO ACTIVITY IA ARNGJOHNSTON, IA, 50131-1824, USA

NAICS

Food Service Contractors (722310)

PSC

COMPOSITE FOOD PACKAGES (8970)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/9f17075d0a014645a1eb2b23979cec9a/view
Timeline
    Description

    The Department of Defense, through the Iowa Army National Guard’s 1-168 Infantry, is soliciting quotes for catered meals during a training event at Camp Dodge in Johnston, Iowa, from May 16-18, 2025. The procurement requires a contractor to provide buffet-style meals, including breakfast and dinner, for approximately 520 individuals, with specific menu items and headcounts detailed in the associated documents. This contract is a total small business set-aside under NAICS Code 722310, emphasizing the importance of compliance with federal health and safety regulations in food service. Interested vendors must submit their quotes by May 1, 2025, via email to the designated contacts, Seth Van Steenwyk and Kelsey Letcher, and must be registered in the System for Award Management (SAM) to be eligible for award consideration.

    Files
    Title
    Posted
    00. RFQ_W912LP25Q4011.pdf
    The Iowa Army National Guard’s 1-168 Infantry is soliciting quotes for meal provisions from May 16-18, 2025, through RFQ W912LP-25-Q-4011. This RFQ is designated as a 100% small business set aside, governed by NAICS Code 722310. The contract will be awarded based on the lowest-priced responsive quotation meeting minimum requirements. Quotes are due by May 1, 2025, and must be submitted via email to the designated individuals. Key requirements include meal provisions for breakfast and dinner, with specific quantities outlined in the document. Offerors must be registered in the System for Award Management (SAM) to be eligible for contract award and must adhere to submission and invoicing procedures via the Wide Area Workflow (WAWF) system. The RFQ incorporates several Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS) clauses and provisions, underscoring compliance and operational standards necessary for contractors. The document outlines components of contractor qualifications, pricing tables, and contact information for designated personnel to handle inquiries. Overall, this RFQ facilitates the procurement of essential meal services for National Guard operations while adhering to federal contracting regulations and small business initiatives.
    01. Attachment 1 - Meals Requirements Statement.pdf
    The Iowa Army National Guard's 1-168 Infantry requires a contractor to provide meals between May 16-18, 2025, during a training event at Camp Dodge, Johnston, IA. The meals must be served buffet-style, with set-up completed prior to mealtimes. The contractor is responsible for all food preparation and equipment, maintaining proper food temperatures, and ensuring cleanliness throughout the meal period, while the government provides dining tables. Meal locations and times include breakfast from 6:00 a.m. to 7:30 a.m. and dinner from 6:00 p.m. to 7:30 p.m. Food safety regulations, including temperature maintenance and sanitary guidelines, must be adhered to, following Army and federal health codes. The government will define specific menus, and the contractor may request deviations under strict conditions. Headcount verification will be based on authorized documents, and contractors must allow seconds if fewer meals than ordered are consumed. Invoicing for meals will be managed through the Wide Area Workflow application, and changes to contract terms must go through the designated Contracting Officer. Overall, the document outlines specific expectations and responsibilities for both the contractor and the government to ensure successful meal provision during the event.
    02. Attachment 2 Menus and Headcounts.pdf
    This document outlines the menu and headcount for food service during three days, specifically detailing meals for May 16-18, 2025. It provides a breakdown of breakfast, lunch, and dinner options, noting the number of servings per meal. For example, dinner on May 16 includes a headcount of 520, with menu items such as Beef Stew, Steamed Rice, Broccoli, and beverages like Coffee and Milk. Similarly, breakfast on May 17 features dishes like Scrambled Eggs and Oatmeal, again serving 520 individuals. The structure is organized by meal and day, with associated recipe numbers for each menu item. The purpose of this document is to support potential vendors in federal or state RFPs, allowing them to understand food service requirements, including menu diversity and headcounts, which are critical for proposal submissions. By providing comprehensive details of meal planning and expected quantities, the document aids in ensuring compliance with nutritional standards and logistical considerations in catering services for government contracts.
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