MFR G-1 Virtual Postage Software
ID: M6786126Q0002Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE NAVYDIRECTOR OF CONTRACTINGNEW ORLEANS, LA, 70114-1500, USA

NAICS

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services (518210)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Defense, specifically the Marine Force Reserves Regional Contracting Office, is soliciting quotes for a Virtual Postage Software application to be utilized across 113 locations in the United States, including Puerto Rico. The contract aims to provide a comprehensive Postal Operations System that can handle over one million pieces of mail annually, ensuring compliance with various regulations and operational requirements, including web-based postage selection, tracking, and certified delivery. This procurement is critical for enhancing postal services within the Marine Forces Reserve, with a total estimated contract value of $40 million over a potential five-year period. Interested vendors must submit their responses by December 30, 2025, at 12:00 PM CST, and can direct inquiries to Jordyn Edwards or Adam Dillard via the provided email addresses.

    Point(s) of Contact
    Files
    Title
    Posted
    This document is a comprehensive listing of various U.S. Marine Corps units across different states, detailing their Military Service Code (MSC), city, state, address, zip code, point of contact (POC) name, phone number, and email, along with their size classification. It also includes information on relocation plans and timelines for some units, such as the deactivation of a unit in Folsom, PA, and the activation of new units in Tallahassee, FL, and Peoria, IL, all slated for FY26 or FY27. The file appears to be an internal directory or operational planning document, providing essential administrative and logistical data for federal government entities related to military force structure and readiness.
    The Performance Work Statement outlines the requirements for obtaining United States Postal Service support for Marine Forces Reserve (MARFORRES) units. This includes providing a Postal Operations System (POS) at 113 sites across the continental U.S. and Puerto Rico, handling over one million pieces of mail annually. The system must be operational by January 3, 2026, and comply with various regulations. Key requirements include web-based postage selection and printing, hierarchical reporting of postage activity, organizational fund management, and a web-based catalog for consumables. The system must calculate postage, utilize all USPS options, allow remote fund capping, and support tracking and certified delivery. Technical specifications vary for small, medium, and large sites, including electronic scales and virtual PC postage meters. The vendor must provide training, maintain a 95% operational uptime for web-based applications, and respond to software malfunctions within four working hours, with a two-business-day resolution. The contract is for one base year with four option years, starting January 3, 2026.
    The Quality Assurance Surveillance Plan (QASP) for Marine Forces Reserve Postal Services outlines the government's approach to monitoring contractor performance. It ensures that services meet the required standards and quality levels specified in the Performance Work Statement (PWS). The QASP defines roles and responsibilities for the Contracting Officer and their Technical Representative, identifies performance standards, and details methodologies for monitoring performance, including random and periodic inspections, and customer feedback. It also establishes acceptable quality levels (AQLs) and outlines documentation requirements, such as monitoring forms. The plan details the analysis of quality assurance assessments, including determining performance, reporting, and resolving issues through reviews with the contractor. The contractor is responsible for the quality of work and implementing a quality control program, while the government uses the QASP to ensure accountability and proper service delivery.
    This government solicitation (M6786126Q0002) is a Women-Owned Small Business (WOSB) set-aside for Virtual Postal Services, specifically for a Virtual Postage Software Application. The solicitation includes a base period of 12 months and four 12-month option years, extending the potential contract duration to 60 months (5 years) with a total estimated value of USD 40,000,000.00. The services will be delivered to the Distribution Management Office in New Orleans, LA. Key requirements include compliance with various FAR and DFARS clauses, particularly regarding small business programs, electronic invoicing via Wide Area WorkFlow (WAWF), and contractor representations concerning telecommunications equipment. The contract emphasizes detailed inspection and acceptance at 113 sites and outlines specific delivery and performance periods for each year of the contract.
    Lifecycle
    Title
    Type
    Solicitation
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