Solicitation/Request for Proposal (RFP) for Subsistence Prime Vendor (SPV) Support for Puerto Rico
ID: SPE30026R0015Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDLA TROOP SUPPORTPHILADELPHIA, PA, 19111-5096, USA

NAICS

All Other Miscellaneous Food Manufacturing (311999)

PSC

MISCELLANEOUS ITEMS (9999)

Set Aside

No Set aside used (NONE)
Timeline
    Description

    The Department of Defense, through the Defense Logistics Agency-Troop Support (DLA-Troop Support), is soliciting proposals for Subsistence Prime Vendor support to provide food and beverage products to military and federally funded customers in Puerto Rico. The contract will require the selected vendor to supply a wide range of food items, including perishable and semi-perishable products, to various military facilities and operations throughout the region, with an emphasis on supporting visiting U.S. Navy ships and other authorized customers. This procurement is critical for ensuring the availability of essential food supplies for military operations, with an estimated contract value of $32 million and a maximum potential value of $48 million, including surge requirements. Interested vendors must submit their proposals via the DLA Internet Bid Boards System (DIBBS) by January 12, 2026, at 3:00 PM Philadelphia time, and can direct inquiries to Gwen Garcia at gwen.b.garcia@dla.mil or Matthew Ligato at MATTHEW.LIGATO@DLA.MIL.

    Point(s) of Contact
    Files
    Title
    Posted
    The document, Solicitation # SPE30026R0015 Amendment 1, is an amendment to a solicitation for various food and beverage products, primarily for the REGION of PUERTO RICO. It lists 125 different items, including canned goods, frozen foods, chilled items, fresh fruits and vegetables, and pantry staples. Each item is categorized by type (e.g., CONUS DRY CS, OCONUS FZN CS) and includes details such as category description, unit of measure (UOM), estimated annual quantity, and catalog information (LSN, FIC, Description). The document also contains sections for evaluating prices, aggregate pricing, and total evaluated prices for all customers, although many of these sections show "#DIV/0!" errors, indicating incomplete data or calculations. The primary purpose of this amendment appears to be an update to the list of products being solicited, likely for a federal or state grant, or an RFP related to food supply and distribution in Puerto Rico.
    This document compiles pre-proposal questions and answers for Solicitation SPE300-26-R-0015, a new Subsistence Prime Vendor requirement for the Island of Puerto Rico. The solicitation focuses on providing food and related services primarily to visiting Navy ships, with potential expansion to other federal customers. Key aspects clarified include the non-applicability of specific "fresh cut" products, the absence of an incumbent vendor, and the permissibility for small businesses to collaborate with larger food companies. The project requires immediate initiation after award, with a two-month ramp-up phase. Deliveries will be made to multiple customer points across Puerto Rico, with the vendor responsible for offloading equipment. Orders will be placed electronically, with a seven-day lead time for delivery. Payment terms are Net 10, subject to the Prompt Payment Act. The document also addresses pricing adjustments for volatile commodities, Berry Amendment and Buy American Act compliance for Puerto Rico-sourced products, and the mandatory submission of all product and distribution prices using the provided spreadsheet. Site visits are not permitted, and a 60-day stock on hand is required for inventory. The 832 weekly report is confirmed to be the same as the Vendor Change Request.
    This document, SPE300-26-R-0015, is a Solicitation/Contract/Order for Commercial Items issued by DLA Troop Support, Directorate of Subsistence. It outlines an RFP process with an offer due date of January 12, 2026, at 3:00 PM Philadelphia Time. The solicitation is unrestricted and identifies NAICS code 311999 with a size standard of 700. It includes six attachments: a Statement of Work, a Business Proposal/Pricing Workbook Spreadsheet, an Official DLA Troop Support OCONUS Subsistence Quote Sheet, a Past Performance Questionnaire, DLA Internet Bid Board System (DIBBS) Proposal Instructions, and STORES EDI Implementation Guidelines. All offers must be uploaded to the DIBBS website. The document details requirements for contractor information, discount terms, and methods of solicitation and administration, emphasizing adherence to FAR clauses.
    Amendment 0001 for Solicitation SPE30026R0015 addresses pre-proposal questions and provides an updated Attachment 2A, the Puerto Rico Pricing Workbook. The offer due date and local time have been extended to January 12, 2026, at 3:00 P.M. Philadelphia time. All offers must be uploaded to the DLA Internet Bid Boards System (DIBBS) website: https://www.dibbs.bsm.dla.mil. This amendment ensures clarity and provides necessary revisions, with all other terms and conditions of the original solicitation remaining unchanged. The document also lists the attachments, including the updated pricing workbook and the answers to pre-proposal questions.
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