Arista Networks - Optical Transceiver Module
ID: RFP-363999-CMType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Other Electronic Component Manufacturing (334419)

PSC

MISCELLANEOUS ELECTRIC POWER AND DISTRIBUTION EQUIPMENT (6150)

Original Source

https://sam.gov/opp/70e0b42642544ac790c809d268af9a88/view
Timeline
    Description

    The Department of Energy, through Fermilab, is seeking proposals for the procurement of optical transceiver modules compatible with Arista Networks, specifically a 100G-LR4 and a 40G-LR4 transceiver. Suppliers are required to submit firm fixed price quotations that include freight costs, adhering to the Fermi Research Alliance's standard terms and conditions, with the procurement classified as Low Price Technically Acceptable. This solicitation is significant for supporting Fermilab's operations and ensuring the availability of essential electronic components. Interested parties must direct inquiries to Cecilia Martin at cemartin@fnal.gov and submit their proposals by December 3, 2024, the closing date for the RFP.

    Point(s) of Contact
    Cecilia Martin
    cemartin@fnal.gov
    Files
    Title
    Posted
    FRA General Terms and Conditions for Commercial Products and Commercial Services (03.2024).pdf
    The Fermi Research Alliance (FRA) General Terms and Conditions for Commercial Products and Services (March 2024) establishes the contractual framework between FRA and subcontractors engaged in commercial endeavors. The document delineates essential provisions such as definitions, scope, and roles as independent contractors while emphasizing compliance with federal laws and regulations, including the Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR). Key sections cover standards for performance, payment protocols, warranty obligations, changes and modifications, indemnification, and liability limitations, ensuring both parties understand their responsibilities and rights. Provisions ensure the procurement of genuine components and safeguard against counterfeit parts, obligating the subcontractor to uphold rigorous standards of quality and compliance. The contract outlines dispute resolution mechanisms, including negotiation, mediation, and arbitration, underscoring the commitment to effective conflict management. Health and safety requirements related to subcontractor activities at Fermilab are also emphasized, with strict adherence to environmental, safety, and health regulations. This document serves as a robust guideline within government RFPs and grants, ensuring transparency and legal compliance while protecting stakeholders, thus facilitating the seamless execution of services at the Fermi National Accelerator Laboratory.
    PUR-466_Proposal Certifications.pdf
    The document outlines key proposal certifications required for offerors submitting proposals to the Fermi Research Alliance, LLC, particularly focused on compliance with federal regulations. It specifies certifications necessary for proposals above threshold amounts: $10,000, $150,000, and $500,000. The certifications cover various areas, including export/import controls, adherence to the Buy American Act, rights in proposal data, patent rights, lobbying compliance, and certifications related to anti-kickback procedures and combating trafficking in persons. Each section mandates offerors to provide specific information, including contacts, material classifications, and self-representations regarding their compliance status and previous conduct. Additionally, the document emphasizes transparency in pricing, the importance of independent pricing determination, and conditions under which foreign materials may be used while adhering to domestic preference requirements. This document serves as a compliance framework for federal proposals, ensuring that offerors understand their obligations and the necessary certifications to protect government interests. It fosters accountability and ethical conduct in federal contracting processes.
    RFP CM-363999.pdf
    The Fermi Research Alliance (FRA) has issued a Request for Proposal (RFP) for the procurement of optical transceiver modules. The RFP specifically requests firm fixed price quotations for two types of Arista Networks compatible modules: a 100G-LR4 and a 40G-LR4 transceiver, both requiring delivery to Fermilab. Suppliers must account for freight costs in their quotations, which should also comply with FRA’s standard terms and conditions. This procurement is classified as Low Price Technically Acceptable, meaning the lowest price meeting technical criteria will be awarded the contract without further negotiations. All inquiries regarding the proposal must be directed to Cecilia Martin by December 3, 2024, the same date when the RFP closes. Essential documentation, including supplier representations and certifications, must accompany the submission. This RFP operates under a prime contract with the U.S. Department of Energy, highlighting its significance within federal procurement processes.
    SARC_Subcontractor Annual RepsCerts Rev 3.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form from Fermi Research Alliance, LLC establishes the necessary certifications and information required from subcontractors pursuing U.S. Government contracts. The document mandates that offerors provide detailed company information, including ownership status and business structure, and must acknowledge compliance with various federal regulations. Key sections cover business identification, executive compensation reporting for entities heavily reliant on federal revenue, and responsibilities surrounding accounting practices. Furthermore, the form emphasizes adherence to U.S. export control laws, equal opportunity employment certifications, and standards for subcontracting. Offerors are required to certify the accuracy of their responses, stay compliant with federal contracting requirements, and notify FRA promptly of any changes affecting their status. This process is critical for maintaining transparency and accountability in government contracting, ensuring all parties meet set legal and ethical standards. The comprehensive structure of the form is designed to facilitate compliance and streamline the procurement process for federal grants and contracts.
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    Arista Networks - Optical Transceiver Module
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