Leak Detectors
ID: RFP363876Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables (334513)

PSC

GENERAL SCIENCE & TECHNOLOGY R&D SVCS; GENERAL SCIENCE & TECHNOLOGY; EXPERIMENTAL DEVELOPMENT (AJ13)

Original Source

https://sam.gov/opp/27121028626d41888bda0c6eb715f657/view
Timeline
    Description

    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of leak detectors, with a focus on enhancing leak detection capabilities. The request includes specific equipment such as remote control units, pumps, and sniffer probes, which are critical for ensuring precision and reliability in leak detection operations. This procurement is vital for Fermilab's scientific and operational missions, emphasizing compliance with federal regulations and quality assurance. Interested vendors must submit their proposals by December 30, 2024, at 4 PM CT, and can direct inquiries to Sharon Duchaj at sduchaj@fnal.gov or by phone at 630-840-8693.

    Point(s) of Contact
    Sharon Duchaj
    (630) 840-8693
    sduchaj@fnal.gov
    Files
    Title
    Posted
    363876 - RFP coversheet.docx
    The Fermi National Accelerator Laboratory (Fermilab) has issued a Request for Proposal (RFP 363876) for the procurement of leak detectors. The proposal submission deadline is December 30, 2024, at 4 PM CT, with a contract performance period lasting until December 30, 2025. This is governed by a Low Price Technically Acceptable (LPTA) source selection process, meaning the award will go to the responsible supplier with a technically acceptable proposal and the lowest price. To respond, firms must include a completed RFP page, parts and pricing from Appendix A, and certain certifications (SARC and PUR-466). Additional details regarding terms and conditions can be found on Fermilab's Business Services website. All inquiries should be directed to the Procurement Specialist, Sharon L. Duchaj. This RFP represents a crucial step for Fermilab's operations, aligning with its management by Fermi Research Alliance, LLC under the U.S. Department of Energy’s oversight.
    FRA General Terms and Conditions for Commercial Products and Commercial Services (03.2024).pdf
    The document outlines the General Terms and Conditions for commercial products and services related to the Fermi Research Alliance, LLC (FRA). It serves as a guiding framework for subcontractors engaged under FRA’s prime contract with the U.S. Department of Energy. The terms cover various aspects, including definitions, performance standards, payment processes, warranties, and liability clauses. It emphasizes the independent contractor status, the need for proper licenses, and compliance with applicable laws. Key highlights include the conditions for payment following acceptance of services or products, inspection rights, procedures for changes or modifications, and risk management regarding theft and liability. The document stresses the importance of adherence to safety, health, and environmental standards, as well as the prohibition of counterfeit parts. Dispute resolution procedures include negotiation, mediation, and binding arbitration if disputes arise. This comprehensive guide is vital for ensuring that subcontractors understand their obligations and the operational framework within which they must work, reflecting the stringent requirements typical of federal contracts. Overall, it underscores FRA's commitment to compliance, quality, and safety in carrying out its scientific and operational missions.
    PUR-466_Proposal Certifications.pdf
    The Proposal Certifications document (PUR-466) outlines mandatory requirements for offerors submitting proposals ranging from $10,000 to over $500,000 in connection with contracts involving the Fermi Research Alliance, LLC. It focuses on several key compliance areas, including export/import control, adherence to the Buy American Act for construction materials, and certification of responsible business practices. Offerors must provide a range of certifications based on specified thresholds, detailing their compliance with federal regulations regarding pricing determination, lobbying disclosures, employment reports for veterans, and anti-trafficking measures. The document emphasizes the necessity for accurate representations in contract submissions, allowing the government to assess offeror eligibility and compliance. It includes a structured format for certifications, requiring specific information based on the proposal’s value. The overall purpose is to ensure transparency, competition, and integrity in the procurement process while safeguarding the government's interests and enforcing statutory requirements.
    RFP 363876 - Appendix A.xlsx
    The document outlines the specifications for RFP 363876, detailing the procurement of specific equipment and components for a leak detection system. It lists items required, including remote control units, various types of pumps, a transport cart for the ASM 340 leak detector, and a sniffer probe for testing. Each item is accompanied by its quantity, unit of measurement, and specifications such as voltage requirements and operational features, which highlight essential characteristics like leakage rates and pump types. The procurement is aimed at enhancing the capabilities of leak detection operations, suggesting a focus on precision and reliability in government contracts. This proposal is contextualized within the framework of federal and state/local requests for proposals (RFPs), emphasizing regulatory compliance and quality assurance in governmental projects.
    SARC_Subcontractor Annual RepsCerts Rev 3.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form by Fermi Research Alliance (FRA) is essential for entities bidding on U.S. government contracts. It collates vital information about the offeror, including business structure, ownership, and diversity classifications. Compliance with federal regulations mandates that potential subcontractors disclose their ownership type, provide executive compensation details if applicable, and certify their accounting practices are approved. The document also checks compliance with U.S. export controls and equal opportunity regulations. Offerors must have a comprehensive accounting system and adhere to standards that prohibit human trafficking in their operations. Signed by a company representative, this form is valid for a year and requires updates within 15 days of any status change. Ultimately, the SARC ensures that subcontractors meet regulatory criteria, protecting the integrity of Federal procurement processes.
    Lifecycle
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    Leak Detectors
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