Healthcare Linen Services for Dunham Army Health Clinic (DAHC) and Dental Activity (DENTAC), Carlisle Barracks, PA.
ID: W91YTZ25QA048Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW40M MRCO EASTFORT BELVOIR, VA, 22060-5580, USA

NAICS

Linen Supply (812331)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/39eae49bbe3544c588477596ae85258e/view
Timeline
    Description

    The Department of Defense is soliciting proposals for healthcare linen and laundry services for the Dunham Army Health Clinic (DAHC) and Dental Activity (DENTAC) located at Carlisle Barracks, Pennsylvania. The contract, which is set aside for small businesses under NAICS code 812331, requires the contractor to manage the pick-up, transport, cleaning, and return of approximately 8,600 pounds of government-owned linen annually, adhering to strict quality and safety standards. This procurement is crucial for maintaining hygiene and infection control in healthcare settings, ensuring that essential services are provided to support patient care. Interested parties must submit their proposals electronically by April 17, 2025, and direct any inquiries to Cotrena Y. Brown-Johnson at cotrena.y.brownjohnson.mil@health.mil or Ricardo Cordero Cruz at ricardo.a.corderocruz.civ@health.mil.

    Point(s) of Contact
    Cotrena Y. Brown-Johnson
    cotrena.y.brownjohnson.mil@health.mil
    Ricardo Cordero Cruz
    ricardo.a.corderocruz.civ@health.mil
    Files
    Title
    Posted
    Combined Synopsis and Solicitation - W91YTZ25QA048.pdf
    The document is a combined synopsis/solicitation (W91YTZ25QA048) for a contract solicitation seeking quotes for healthcare laundry and linen services specifically for Dunham Army Health Clinic and Dental Activity in Carlisle, PA. The requirement is fully set aside for small businesses under NAICS code 812331, with an annual capacity of 8,600 pounds of laundry, valid for a base year plus four optional years. Key deadlines include submission of offers by April 17, 2025, and inquiries by April 11, 2025. Offerors must adhere to specific instructions and submit an electronic proposal divided into technical specifications, pricing, and past performance documentation. Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) approach, emphasizing compliance with basic requirements, pricing fairness, and past performance reliability. The contract will enforce compliance with various Federal Acquisition Regulation (FAR) provisions, including clauses relating to small business participation and combatting trafficking in persons. This solicitation demonstrates the government’s initiative to procure essential services while supporting small business involvement. Compliance with registration in the System for Award Management (SAM) is mandatory for proposal consideration.
    Contractor Questions and Government Responses.pdf
    The document addresses contractor inquiries regarding the government contract W91YTZ25QA048. It confirms the existence of an incumbent contractor, KA Holdings LLC, based in Bel Air, Maryland, but clarifies that this contract is not part of a larger DECA Award. It is identified as a follow-on contract, with the previous contract number being W91YTZ20P0015, indicating that services are currently being provided by the incumbent. This information is essential for potential bidders looking to understand the competitive landscape and the continuity of services related to this contract. The document serves to clarify contractor questions and facilitate informed proposals in response to the government’s request for proposals (RFPs).
    PERFORMANCE WORK STATEMENT.pdf
    The Performance Work Statement (PWS) outlines the requirements for a non-personal service contract to provide healthcare laundry and linen services for the Dunham Army Health Clinic and Dental Activity at Carlisle Barracks, PA. This includes the collection, cleaning, sanitization, and delivery of approximately 8,600 pounds of government-owned linen annually. The contractor is expected to ensure infection control and adhere to best practices while complying with relevant laws and safety protocols set by OSHA. Key components involve the development of a Quality Control Plan to monitor service quality, responsiveness to potential issues within 24 hours, and maintaining accurate records. The contractor must handle both soiled and clean items separately and ensure high standards for cleanliness and presentation as specified in the document. Additional responsibilities include providing all necessary materials, equipment, and vehicular support, with a focus on maintaining a secure environment for sensitive military information. The document serves as a framework that delineates the contractor's obligations and performance expectations while prioritizing the quality of service in support of healthcare operations.
    PERFORMANCE WORK STATEMENT 1.pdf
    The Performance Work Statement (PWS) outlines the requirements for a non-personal service contract to provide healthcare linen and laundry services for Dunham Army Health Clinic and Dental Activity at Carlisle Barracks, PA. The contractor will manage the pick-up, transport, cleaning, and return of approximately 8,600 pounds of government-owned linen annually, ensuring adherence to quality standards and applicable regulations. The contract emphasizes infection control, safety compliance per OSHA standards, and strict confidentiality regarding military operations. Responsibilities include developing a Quality Control Plan (QCP) and adhering to safety, training, and security measures, including personnel background checks. The contractor must report all work hours through the System for Award Management (SAM) and maintain documentation for quality assurance. Specific processes for handling soiled vs. clean laundry, ensuring hygienic practices, and mitigating discrepancies in weight during transport are detailed. Additional stipulations include returning unserviceable items for replacement and following stringent packaging standards to maintain cleanliness during transit. This PWS serves as a contractual framework aimed at ensuring high-quality healthcare textile services necessary for patient care.
    Sources Sought Healthcare Linen Services for Dunham Army Health Clinic Carlisle Barracks PA.docx
    The U.S. Army Health Contracting Activity (USAHCA) is conducting market research for healthcare linen services at Dunham Army Health Clinic (DAHC) and Dental Activity (DENTAC) at Carlisle Barracks, PA. This sources sought notice aims to identify interested parties with the necessary resources, with procurement intended on a competitive basis. Responses may lead to a small business set-aside or be open to all businesses. The estimated performance period is one base year plus four option years, starting May 2025, and the applicable NAICS code is 812331 “Linen Supply.” Respondents must indicate their business size in their capabilities statement, which should not exceed ten pages. The deadline for responses is March 25, 2025. It is crucial to note that this notice is for informational purposes only and does not constitute a request for proposals. Responses will not obligate the government to award a contract, and interested parties are encouraged to submit their statements via email to designated government contacts. This filing illustrates the government's commitment to ensuring a competitive bidding process while evaluating potential service providers effectively.
    Wage Determination Cumberland County PA.docx
    The document outlines Wage Determination No. 2015-4225 issued by the U.S. Department of Labor under the Service Contract Act, detailing minimum wage rates and fringe benefits for various job classifications in Pennsylvania's Cumberland, Dauphin, and Perry counties. It specifies that contractors must pay covered workers at least $17.75 per hour if contracted after January 30, 2022, or $13.30 per hour for contracts awarded between January 1, 2015, and January 29, 2022. Wage rates vary by occupation, ranging from administrative support roles to skilled trades, with additional requirements for health and welfare, paid sick leave, and holiday benefits. The document emphasizes compliance with federal wage standards and outlines the process for classifying jobs not listed in the wage determination via a conformance request. This wage determination serves as a crucial reference for government contracting, ensuring fair compensation for labor under federal contracts, particularly in light of Executive Orders related to minimum wage and paid leave for federal contractors.
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