460297 - Laser Ablation Sample Preparation Tool - RFP
ID: 460297Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFBROOKHAVEN NATL LAB -DOE CONTRACTORUpton, NY, 11973, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/846e0f72e52f48fd951f25ef1ebf5ea8/view
Timeline
    Description

    The Department of Energy, through Brookhaven National Laboratory, is issuing a Request for Proposals (RFP) No. 460297 for a Laser Ablation Sample Preparation Tool. This procurement aims to acquire a tool that utilizes laser ablation technology for preparing samples essential for material analysis at the Center for Functional Nanomaterials. The selected contractor will be responsible for delivering a tool that meets specific geometric and performance requirements, with a contract duration of 80 weeks and payments tied to milestone completions. Proposals must be submitted by March 24, 2025, and will be evaluated based on technical capabilities, past performance, and manufacturing capabilities, with a focus on compliance with federal regulations, including SAM registration and the Buy American Act. Interested vendors can reach out to Lisa Gonzales at lgonzales@bnl.gov or by phone at 631-344-5965 for further information.

    Point(s) of Contact
    Lisa Gonzales
    (631) 344-5965
    lgonzales@bnl.gov
    Files
    Title
    Posted
    1. RFP 460297.pdf
    The Brookhaven Science Associates, under a contract with the U.S. Department of Energy, is issuing Request for Proposals (RFP) No. 460297 for a Laser Ablation Sample Preparation Tool. This procurement seeks proposals from vendors to supply a tool that employs laser ablation to prepare samples, essential for the analysis of various materials at the Center for Functional Nanomaterials. The RFP is open to all suppliers categorized under NAICS code 334516. Proposals must be submitted by March 24, 2025, with the evaluation focusing on technical capabilities, prior performance, and manufacturing capabilities. All proposals must consist of a technical and a business/price volume, adhering to strict submission guidelines. The Best Value procurement approach prioritizes technical evaluation over price, ensuring selection of proposals that best meet the outlined criteria. An award decision will be made post-evaluation, and the selected contractor will need to comply with additional requirements such as possessing a SAM registration and adhering to the Buy American Act. This RFP is part of a governmental effort to enhance scientific capabilities and service delivery while maintaining transparency and competitive bidding standards.
    Enclosure 1 - Draft Contract 460297 w Exhibits 2-26-2025.pdf
    The document outlines a contract between Brookhaven Science Associates (BSA) and a yet-to-be-determined contractor for the provision of a Laser Ablation Sample Preparation Tool. This tool will be used at the Center for Functional Nanomaterials (CFN) to prepare various material samples for analysis, with specific geometric requirements. The contractual scope includes detailed deliverables scheduled over 80 weeks, such as program plans, technical designs, and acceptance testing. Payments will be made upon the completion of specified milestones, with established shipping and invoicing guidelines. The agreement emphasizes adherence to safety standards and incorporates multiple supporting documents, such as a job hazard analysis and technical specifications. BSA's representatives, including both technical and contractual contacts, will oversee the project, while the contractor is responsible for fulfilling all contractual obligations. The document functions as a typical Request for Proposal (RFP) and highlights the structured approach to procurement within governmental frameworks, ensuring compliance with federal and local regulations.
    Enclosure 2 - Evaluation Criteria 2-24-2025.pdf
    The document outlines the evaluation criteria for RFP 460297 regarding the Laser Ablation Sample Preparation Tool. It specifies how proposals will be assessed across several tabs, each with distinct requirements and scoring. The first two tabs require general summaries and compliance matrices that are not scored but are essential for understanding compliance with the specification and Statement of Work (SOW). Tab 3 comprises the most weight (65 points) focusing on technical capabilities, including tool design, laser source, performance specifications, and necessary software systems. Tabs 4 and 5 assess past performance and manufacturing capabilities, emphasizing the Offeror's experience and organization. Tab 6 evaluates the effectiveness of the quality assurance (QA) program, requiring adherence to ISO-9001 standards among others. The evaluation process is structured to ensure the successful design, manufacturing, and testing of equipment to meet specified criteria, with proponents encouraged to enhance tool performance. Overall, the document serves as a comprehensive guide for potential suppliers to develop competitive proposals while ensuring quality and compliance in their responses.
    Enclosure 3 - AMS Form 043 Pricing Sheet.docx
    The document outlines a proposal for the acquisition of a Sample Preparation Tool at Brookhaven National Laboratory, managed by Brookhaven Science Associates under a U.S. Department of Energy contract. The proposal includes a Milestone Payment Plan with specific deliverables tied to the completion of key phases post-award of contract, including a Program Plan, Manufacturing Plan, and Installation Work Plan, culminating in the delivery of the tool and subsequent testing documentation. The total price for the proposal is to remain firm for 120 days, with terms of delivery classified as FOB Destination. The signatories confirm their firm's compliance with requirements and current registration in the System for Award Management (SAM). The structure of the document is formal, marked by clear sections outlining purpose, milestones, and commitments, reflecting standard practices in federal procurement processes. This proposal is part of the broader context of government RFPs, ensuring accountability and transparency in federal contracting.
    Enclosure 4 - Vendor ACH Authorization Form.pdf
    The document outlines the Vendor ACH Authorization Form managed by Brookhaven Science Associates, LLC for the U.S. Department of Energy. Its primary purpose is to facilitate the process of automated payments to vendors by authorizing Brookhaven National Laboratory to initiate ACH credit entries to specified financial accounts. The form requires essential vendor information, including the company name, tax identification number, and banking details such as the financial institution, routing number, and checking account number. Additionally, it mandates the signature of an authorized representative, confirming their consent for the ongoing payment authorization until further written notice is provided. The structured format emphasizes clarity and the importance of compliance with NACHA regulations, reinforcing the document's role in ensuring efficient financial operations related to government RFPs and grants.
    Enclosure 5 - W-9 Domestic 2024.pdf
    Enclosure 6 - W-8 Form (Foreign).pdf
    Lifecycle
    Title
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    460297 - Laser Ablation Sample Preparation Tool - RFP
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