Amendment 0001 - 36C25225Q0173_0001 - Automatic Door Repair and Preventative Maintenance Services at the Hines VAMC
ID: 36C25225Q0173_0001Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF252-NETWORK CONTRACT OFFICE 12 (36C252)MILWAUKEE, WI, 53214, USA

NAICS

Other Building Equipment Contractors (238290)

PSC

MAINTENANCE OF OTHER HOSPITAL BUILDINGS (Z1DZ)

Original Source

https://sam.gov/opp/6ace0ac2913b43f4a1eecbf5b8e83d1d/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting proposals for Automatic Door Repair and Preventative Maintenance Services at the Hines Veterans Affairs Medical Center (VAMC) under Solicitation #36C25225Q0173. The procurement aims to ensure the reliable operation and maintenance of automatic doors, which are critical for patient access and safety within the facility. The amendment document provides essential clarifications regarding contractor responsibilities, parts availability, invoicing procedures, and compliance with technical standards, ensuring that potential contractors understand their obligations. Interested parties can direct inquiries to William McQuade at William.McQuade@va.gov for further information regarding the solicitation.

    Point(s) of Contact
    William McQuade
    William.McQuade@va.gov
    Files
    Title
    Posted
    S06-36C25225Q0173 0001.docx
    The document is an amendment regarding Vendor Questions and Answers related to Solicitation #36C25225Q0173 from the Department of Veterans Affairs. It addresses inquiries from potential contractors regarding the maintenance and repair services for automatic doors. Key points include the contractor’s responsibilities for repairs, the availability of required parts, invoicing procedures, and clarifications about specific items listed in the Performance Work Statement (PWS). The amendment emphasizes that while parts should be readily available from the contractor, any part not included in the PWS section will require separate purchase order processes. It clarifies that invoicing for parts included in the contract will be part of the monthly billing alongside labor, ensuring adherence to the established workflow. The contracting officer acknowledges the questions and provides insights on specific equipment and requirements for compliance with technical standards. This document is essential for guiding contractors in understanding their obligations under the contract while addressing potential uncertainties to ensure smooth project execution in compliance with federal procurement processes.
    Similar Opportunities
    J063--Washington DC Elevator Preventive Maintenances and Repair Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to provide Elevator, Conveyances, and Lifts Preventive Maintenance and Repair Services at the Washington DC Veterans Administration Medical Center (VAMC). The procurement requires one on-site mechanic twice a week, along with all necessary personnel, tools, materials, and documentation to ensure the proper maintenance and repair of various vertical transport systems, including cable and hydraulic lifts. This opportunity is critical for maintaining the operational efficiency and safety of the medical center's elevator systems, which are essential for patient and staff mobility. Interested vendors must respond by December 17, 2025, with detailed capability statements and relevant business information, as the anticipated solicitation date is December 31, 2025, with a performance period from February 1, 2026, to January 31, 2027. For inquiries, contact Trever Turcotte at Trever.Turcotte@va.gov or 304-263-0811.
    Roll-up Door Repair Minneapolis VA Medical Center
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting quotations for the repair of an overhead roll-up door at the Minneapolis VA Medical Center. The project requires a contractor to provide all necessary tools, equipment, materials, and labor to repair the door, including replacing damaged components and ensuring proper functionality of sensors. This procurement is crucial for maintaining operational efficiency and safety within the facility, and it is set aside exclusively for small businesses under NAICS code 238290, with a size standard of $22 million. Interested contractors should contact Brian Whalen at brian.whalen-crichton@va.gov or call 319-688-3754 for further details, with the contract period running from January 2, 2026, to March 2, 2026.
    J059--Elevator Modernization (VA-26-00015294)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the modernization of a hydraulic elevator system at the VA National Acquisition Center located in Hines, Illinois. The project aims to replace outdated components and install new, code-compliant equipment to enhance safety, reliability, and extend the elevator's service life by at least 20 years. This modernization is critical for maintaining operational performance and ensuring compliance with current safety standards, as the elevator serves a vital role in facility accessibility. Proposals are due by December 30, 2025, at 4:00 PM CST, and interested parties should direct inquiries and submissions to Michelle Williams at michelle.williams4@va.gov.
    Z2DA--657-26-500JC - Emergency Elevator Sheave & Compensation Repairs, Building 1, JC (VA-26-00019432)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for emergency elevator sheave and compensation repairs at Building 1 of the John Cochran VA Medical Center in St. Louis, Missouri. This project, valued between $500,000 and $1,000,000, is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and requires the replacement of critical elevator components across six elevators, with a completion target of 365 days from the notice to proceed. The work is vital for maintaining operational efficiency and safety within the medical facility, which will remain operational throughout the project. Proposals are due by December 30, 2025, at 2:00 PM CDT, and interested bidders must contact Contract Specialist Matthew D. Finley at matthew.finley@va.gov for further details and to acknowledge any amendments to the solicitation.
    J065--QMATIC Service | Follow on Base+4 | Start: 1/1/26
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Network Contracting Office 10, is seeking proposals for a service agreement for the Q-Matic Customer Flow Management System at the Chillicothe Veterans Affairs Medical Center (VAMC). The procurement involves comprehensive hardware and software maintenance, including on-site support during business hours, a 4-hour telephone response time, 24-hour on-site repair, and a commitment to 95% equipment uptime. This service is critical for ensuring efficient patient flow and operational effectiveness within the medical facility. The contract will be a Firm Fixed Price type, commencing on January 1, 2026, with a base year and four optional one-year extensions. Interested parties can reach out to Contract Specialist Christopher T. Council at Christopher.Council@va.gov for further details.
    J079--586-26-1-532-0006 (Cloned) Housekeeping Preventive Maintenance and Repair (VA-26-00004735) (VA-26-00012758) 586-26-1-532-0006
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for housekeeping preventive maintenance and repair services at the G.V. (Sonny) Montgomery VA Medical Center in Jackson, Mississippi. This procurement, identified by Solicitation Number 36C25626Q0123, is specifically set aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSBC) and falls under NAICS code 561720, which pertains to janitorial services. The contract will cover a base year and four option years, requiring contractors to provide preventive and corrective maintenance for various floor care machines, ensuring compliance with strict maintenance schedules and service standards. Interested parties must submit their proposals by December 17, 2025, at 4 PM Central Time, and can contact Contract Specialist Stephanie Watts at stephanie.watts@va.gov or 601-362-4471 for further information.
    Z1DA--578-15-008 Update Wayfinding Signage Hines CON
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors to update wayfinding signage at the Edward Hines Jr. VA Hospital in Hines, Illinois, under Project Number 578-15-008. The project involves replacing outdated and non-compliant signage with new interior and exterior wayfinding signs, ensuring clear navigation for Veterans, families, visitors, and staff across the hospital and its Community Based Outpatient Clinics (CBOCs). This initiative is crucial for enhancing accessibility and improving the overall experience within the facility, with a contract value estimated between $5 million and $10 million. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit their bids by January 28, 2026, at 1:00 PM CST, and are encouraged to attend a mandatory pre-bid conference and site visit on December 16, 2025, at 10:00 AM CST. For further inquiries, contact Contracting Officer Juan C. Gaytan at Juan.gaytan@va.gov or by phone at 224-610-3644.
    J065--QMATIC Service | Follow on Base+4 | Start: 1/1/26 Chillicothe VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a service agreement for the Q-Matic Customer Flow Management System at the Chillicothe Veterans Affairs Medical Center (VAMC). This contract encompasses hardware and software maintenance, with a base period starting January 1, 2026, and extending through December 31, 2026, followed by four optional one-year extensions potentially lasting until 2030. The services are critical for maintaining efficient patient flow and minimizing disruptions in care, requiring on-site support during business hours and a rapid response for repairs. Interested vendors should contact Contract Specialist Christopher T. Council at Christopher.Council@va.gov for further details, and must adhere to the solicitation requirements outlined in document 36C25026Q0167.
    Boiler / Chiller Maintenance Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for Boiler and Chiller Maintenance Services at the Garland VA Medical Center in Texas. The contract, set aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), encompasses a range of services including testing, inspections, preventative maintenance, corrective repairs, and emergency services over a base year and four one-year option periods, extending from March 2026 to March 2031. These services are critical for ensuring the safe and efficient operation of the facility's heating and cooling systems, which are vital for patient care and operational continuity. Interested contractors should contact Melanie Williams at melanie.williams5@va.gov or call 210-694-6378 for further details, and must adhere to specific requirements outlined in the solicitation, including the provision of a qualified project coordinator and certified technicians.
    Z1AA--36C25726R0013, 674-22-107 - Replace Cart Elevators - Surgery
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the replacement of cart elevators in Building 163 at the Central Texas Veterans Health Care System in Temple, TX, under Solicitation Number 36C25726R0013. The project involves upgrading existing hydraulic elevators to new traction elevators, with a focus on maintaining safety and minimizing disruption to hospital operations during construction. This procurement is particularly significant as it is set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) and has an estimated value between $1,000,000 and $2,000,000. Interested contractors must submit their proposals by January 5, 2026, and can direct inquiries to Contract Specialist Horacio Fernandez at Horacio.Fernandez@va.gov.