SOURCES SOUGHT NOTICE
ID: W912J3ILC2025Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NQ USPFO ACTIVITY NM ARNGSANTA FE, NM, 87508-4695, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

LEASE/RENTAL OF CONFERENCE SPACE AND FACILITIES (X1AB)
Timeline
    Description

    The Department of Defense, specifically the New Mexico Army National Guard, is seeking information from potential contractors to support the planning of Yellow Ribbon events scheduled for April 13, 2025, in Las Cruces, New Mexico. The requirements include catering services for breakfast and lunch for 100 to 300 attendees, a general session room accommodating 300 to 900 participants, breakout rooms, and necessary audio-visual equipment such as projectors, screens, and microphones. This opportunity is crucial for facilitating the Yellow Ribbon events, which serve to support service members and their families. Interested parties are encouraged to submit their responses to this Sources Sought Notice by January 31, 2025, and may express their interest at any time. For further inquiries, contact Gabriela Fabela at gabriela.r.fabela.mil@army.mil or Mr. Marshall Baca at marshall.e.baca.civ@army.mil.

    Files
    No associated files provided.
    Lifecycle
    Title
    Type
    SOURCES SOUGHT NOTICE
    Currently viewing
    Sources Sought
    Similar Opportunities
    Yellow Ribbon for 1-265 ADA 7 DEC 2025
    Buyer not available
    The Department of Defense, specifically the Florida Army National Guard (FLARNG), is seeking proposals from qualified small businesses for the Yellow Ribbon Pre-Deployment Event for the 1-265 ADA, scheduled for December 7, 2025, in Daytona Beach, Florida. The contractor will be responsible for managing event logistics, which include securing event space, catering services for approximately 420 guests, audio/visual support, and lodging accommodations for 65 individuals, all while adhering to strict federal contract requirements. This event is crucial for supporting military personnel and their families during deployment transitions, emphasizing community resources and reintegration support. Interested parties must submit their proposals electronically by July 22, 2025, and can contact Thomas Fazio at thomas.p.fazio.civ@army.mil or 904-823-0551 for further information.
    FY25 39 MP POST Yellow Ribbon Training
    Buyer not available
    The Department of Defense, through the Louisiana National Guard (LANG), is seeking quotations for conference services to support the Yellow Ribbon Reintegration Program (YRRP) event scheduled for August 2-3, 2025, in Shreveport, Louisiana. The procurement includes essential services such as lodging, catering for approximately 225 participants, meeting spaces, audiovisual support, and parking, all in compliance with federal per diem rates and security standards. This initiative is crucial for facilitating the reintegration of service members and their families, ensuring they receive the necessary support during this transition. Interested vendors must submit their quotes by July 18, 2025, and direct any questions to Contract Specialist Antoneil Banton at antoneil.s.banton.civ@army.mil or Contracting Officer Crystal Stiles at crystal.l.stiles2.civ@army.mil by July 16, 2025.
    Yellow Ribbon for 2-116 FA 26 OCT 2025
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking qualified small businesses to provide lodging and catering services for the Yellow Ribbon Pre-Deployment Event for the 1-116 FA, scheduled for October 25-26, 2025, in Lakeland, Florida. The contractor will be responsible for securing 38 lodging rooms for the night of October 25 and 12 rooms for October 26, as well as catering services for approximately 380 attendees, including a hot breakfast buffet with dietary accommodations. This event is crucial for supporting military families during deployment transitions, and the procurement process emphasizes cost-effectiveness and compliance with federal acquisition regulations. Interested parties should contact Thomas Fazio at thomas.p.fazio.civ@army.mil or Darrin Weaver at darrin.j.weaver.mil@army.mil for further details and to ensure compliance with the submission requirements outlined in the Request for Quote (RFQ) W911YN25QA06.
    YRRP Event OHARNG 14-15 AUG, Coshocton, OH Area
    Buyer not available
    The Department of Defense, through the Ohio Army National Guard, is soliciting proposals for venue, lodging, and catering services for the Yellow Ribbon Event scheduled for August 14-15, 2025, in Coshocton, Ohio. The procurement aims to accommodate approximately 250 participants, requiring a block of ten rooms with complimentary breakfast, a venue capable of hosting a hot buffet lunch, and necessary audio/visual equipment for presentations. This event is crucial for the Soldier Reintegration Program, emphasizing the importance of quality service delivery while supporting small businesses, particularly Women-Owned Small Businesses (WOSB). Interested vendors must submit their quotes by July 30, 2025, and can direct inquiries to Claudia Tenaglia at claudia.j.tenaglia.civ@army.mil, with the total contract value set at $40 million.
    Meal Drop off Ft Drum 7AUG-16AUG
    Buyer not available
    The Department of Defense, specifically the New York Army National Guard (NYARNG), is seeking quotes from qualified small businesses to provide bulk and individually packaged meals for military personnel during their annual training at Fort Drum, New York, from August 7 to August 16, 2025. The procurement includes a total of 4,776 meals, comprising 2,388 breakfast bulk trays, 1,644 dinner bulk trays, and 744 individually packaged dinner meals, with strict adherence to dietary restrictions and military food standards. This opportunity is crucial for ensuring the nutritional needs of service members are met during training exercises, thereby supporting operational readiness. Interested vendors must submit their quotes by July 21, 2025, to the primary contact, Cody Anna, at cody.m.anna.civ@army.mil, with the contract being a firm fixed price and contingent upon funding availability.
    Meal Services (Catered Meals / Boxed Meals)
    Buyer not available
    The Department of Defense, specifically the Kansas Army National Guard, is seeking proposals from qualified small businesses to provide catered and boxed meal services for military training events in Wichita, Kansas. The contract, which spans from October 1, 2025, to September 30, 2026, requires the contractor to deliver, prepare, and serve meals that adhere to health and safety regulations, accommodate special dietary needs, and maintain high hygiene standards. Interested contractors must submit their proposals by August 15, 2025, and are encouraged to direct any questions to the primary contact, Kristy Rubio, at kristy.a.rubio.civ@army.mil. The procurement emphasizes the importance of technical capability, past performance, and pricing in the evaluation process, with a total small business set-aside under NAICS code 722320.
    Ohio National Guard Catered Meal Requirement 2-24 AUG, Columbus, OH
    Buyer not available
    The Department of Defense, specifically the Ohio Army National Guard (OHARNG), is seeking quotes for catered meal services from August 2 to August 24, 2025, at the Defense Supply Center Columbus (DSCC) in Ohio. The contractor will be responsible for providing hot buffet-style breakfasts, cold boxed lunches, and dinners for approximately 80 personnel daily, ensuring compliance with specified nutritional standards and dietary restrictions as outlined in the Performance Work Statement (PWS). This procurement is a 100% small business set-aside, with a total estimated value of around $9 million, emphasizing the importance of engaging small businesses in fulfilling military operational needs. Interested offerors must submit their quotes electronically by July 23, 2025, and direct any questions to Claudia Tenaglia at claudia.j.tenaglia.civ@army.mil by July 21, 2025.
    821 TCB CATERED MEALS at YTC AUG 4-11
    Buyer not available
    The Department of Defense, specifically the Department of the Army, is seeking a contractor to provide catered meals at the Yakima Training Center (YTC) from August 4 to August 11. The procurement is set aside for small businesses under the SBA guidelines, and the selected vendor will be responsible for delivering meals to support training activities at the facility. Catering services are crucial for maintaining the operational readiness and morale of personnel during training exercises. Interested parties should contact Phillip Chik at phillip.l.chik2.civ@army.mil or Richard Harvey at richard.a.harvey5.civ@army.mil for further details regarding the solicitation.
    HQDA FY25 BEST SQUAD COMPETITION
    Buyer not available
    The Department of Defense, through the Mission Installation Contracting Command (MICC) at Fort Knox, is soliciting proposals for a firm-fixed price contract to support the Headquarters Department of the Army (HQDA) Best Squad Competition-Community Event, scheduled for October 10-12, 2025, at the National Mall in Washington, D.C. The contractor will be responsible for providing comprehensive logistical support, including setup and teardown of the event, certified judges, safety and event management plans, and medical personnel, all while ensuring compliance with National Park Service guidelines. This initiative aims to enhance Army recruitment efforts by engaging the community and showcasing Army opportunities. Interested vendors must submit their quotes electronically by July 22, 2025, and direct any inquiries to Emily Ryan at emily.h.ryan.civ@army.mil or Joseph R. Lawrence at joseph.r.lawrence3.civ@army.mil, with a total contract value of approximately $19 million available for this opportunity.
    ESGR Volunteer Training and Employee Recognition Dinner
    Buyer not available
    The Department of Defense, specifically the U.S. Army's USPFO Activity in Alaska, is soliciting proposals for the rental of hotel conference facilities and catering services for the ESGR Volunteer Training and Employee Recognition Dinner scheduled for September 9-10, 2025, in Anchorage, Alaska. The requirements include accommodations for two separate events: a dinner for 60 guests and a lunch for 20 guests, along with necessary audiovisual support and buffet-style meals, as detailed in the Performance Work Statement (PWS). This procurement is significant as it honors the contributions of volunteers and employers supporting National Guard and Reserve members, emphasizing the government's commitment to recognizing community support for military service. Interested vendors must ensure their System for Award Management (SAM) registration is active and submit any questions by July 23, 2025, with the solicitation available electronically on the SAM website.