SB Solicitation: Firm Fixed-Price, Non-Personal Service Type, Brand Name Only, Commercial Item to provide a Service Life Extension Program, including Electronics Replacement, on Eaton 9390 UPS 100-160 for the Rosebud IHS Service Unit, Rosebud, SD.
ID: RFQ-25-009Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/5a15e67569fe4abf86b75163509239ae/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is soliciting quotes for a Firm Fixed-Price, Non-Personal Service Contract to implement a Service Life Extension Program for Eaton 9390 UPS systems at the Rosebud IHS Hospital in South Dakota. The procurement focuses on providing comprehensive repair services, including preventive maintenance and parts replacement, specifically for the Eaton UPS equipment, ensuring compliance with OEM standards and operational readiness at the healthcare facility. Interested small businesses must submit their proposals by August 1, 2025, with the evaluation based on the Lowest Price Technically Acceptable (LPTA) criteria, and can direct inquiries to David Jones at david.jones@ihs.gov or by phone at 605-226-7328.

    Point(s) of Contact
    David Jones
    (605) 226-7328
    david.jones@ihs.gov
    Files
    Title
    Posted
    06-SOW-Updated.docx
    The contract aims to implement a Service Life Extension Program (SLEP) for an EATON Uninterruptible Power System (UPS) at Rosebud Hospital in South Dakota. It will cover preventive maintenance, calibration, and unscheduled repairs within specified frequencies to comply with accrediting bodies and the original equipment manufacturer's (OEM) recommendations. The contractor is responsible for all necessary labor, parts, tools, and transportation, ensuring that only OEM-certified parts are used. The contract details the work schedule, standard operating hours, and service expectations, including documentation requirements. Exclusions from the contractor's responsibilities encompass damages resulting from misuse or external disasters and specific maintenance items not provided by the contractor. The contractor must adhere to strict quality control measures and provide detailed invoices to ensure timely payment. Liability for negligent acts impacting safety rests on the contractor. Additionally, a warranty is provided for labor and parts for a minimum of 30 days. The contractor’s terms will align with federal regulations, and no modifications can be made without the Contracting Officer’s consent, ensuring government oversight and contractual integrity throughout the program's execution.
    BNJ-Redacted.pdf
    The document outlines the Justification for Other than Full and Open Competition, specifically regarding Brand Name Justification within federal contracting, citing applicable FAR references. The authority allows agencies to bypass competitive bidding when only one responsible source can satisfy its requirements or when unique capabilities are necessary. It emphasizes scenarios like unsolicited research proposals that demonstrate innovation or unique services, and cases where substantial costs or delays would occur from awarding to another source. The document also discusses applications for brand name specifications, which do not support full competition unless justified as essential to government needs. Limitations set forth include the requirement for written justifications in accordance with FAR regulations and publishing of necessary notices. Overall, the document emphasizes the need for appropriate justification to ensure compliance with competitive acquisition regulations while addressing the unique needs of various agencies.
    Combined Synopsis RFQ-24-009.pdf
    The Great Plains Area Indian Health Service (IHS) is seeking quotes for a Firm Fixed-Price, Non-Personal Service Contract for Eaton UPS Repair Service at the Rosebud IHS Hospital in South Dakota. The solicitation, RFQ-25-009, is designed specifically for small businesses with a focus on all-inclusive pricing covering travel, lodging, and taxes. The required equipment includes specific Eaton UPS components, with a delivery timeline of 90 days following contract award. Interested vendors must submit their proposals by August 1, 2025, adhering to guidelines outlined in the Federal Acquisition Regulation (FAR) and ensuring compliance with necessary certifications. The award will follow a Lowest Price Technically Acceptable (LPTA) evaluation process, wherein only the most competitively priced proposals meeting technical specifications will be considered. This initiative underlines the IHS's commitment to maintaining operational capabilities at its healthcare facilities while fostering opportunities for small businesses in line with federal regulations.
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