Preventive maintenance for the U.S. Embassy Chiller System
ID: 19BX6025Q0016Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BANDAR SERI BEGAWAWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/20443ee90de74e6a926e7f77c01f3863/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide preventive maintenance services for the chiller system at the U.S. Embassy in Bandar Seri Begawan, Brunei. The contract involves a one-time visit for maintenance of various components, including air-cooled chillers, expansion tanks, and pumps, with an initial performance period anticipated to start in September 2025, subject to change. This maintenance is crucial for ensuring the operational efficiency and reliability of the embassy's cooling systems. Interested parties should contact Christopher Pritchett or Aida Muhamad at the provided email addresses or phone numbers, with proposals due by August 12, 2025, at 5:00 PM.

    Files
    Title
    Posted
    RFQ 19BX6025Q0016 - Preventive maintenance services for Chancery Chiller (Re-compete).pdf
    This government file outlines a Request for Quotation (RFQ) for firm-fixed-price preventive maintenance services for chiller systems at the U.S. Embassy Bandar Seri Begawan. The contract is for a one-year base period with four one-year options, covering annual maintenance of AIRSTACK Modular Chillers, Chilled Water Pumps, Expansion Tanks, and Panels, along with tech check reports and permits. The document details pricing structures for the base and option years, including labor rates for repair services (which are excluded from the main contract scope and require separate approval and purchase orders). It specifies performance requirements, personnel qualifications, security clearances (minimum SECRET Facility Clearance and active FINAL SECRET clearance for technicians), standards of conduct, and deliverables such as personnel information, insurance certificates, maintenance checklists, and invoices. The file also includes a Quality Assurance Plan to monitor contractor performance, outlining procedures for addressing customer complaints and ensuring adherence to contract standards. Various Federal Acquisition Regulation (FAR) clauses are incorporated by reference, covering areas like reporting, prohibitions, labor standards, and electronic funds transfer.
    SF1449 Cover Page 19BX6025Q0016.pdf
    This document is a solicitation for annual preventive maintenance services for AIRSTACK Modular Chillers at the U.S. Embassy in Bandar Seri Begawan. The solicitation number is 19BX6025Q0016 and the requisition number is PR15522996. The acquisition is unrestricted, and the issuing office is the American Embassy Bandar Seri Begawan. The contract will be administered by and payments will be made by the American Embassy Bandar Seri Begawan. The offer due date is August 12, 2025, at 5:00 PM. The document incorporates by reference FAR 52.212-1 and 52.212-4, with FAR 52.212-3 and 52.212-5 attached.
    Lifecycle
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    Type
    Preventive maintenance for the U.S. Embassy Chiller System
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