RFP-366841-CMR
ID: RFP-366841-CMRType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Measuring, Dispensing, and Other Pumping Equipment Manufacturing (333914)

PSC

POWER AND HAND PUMPS (4320)

Original Source

https://sam.gov/opp/022aa186ee3048bd9b76b6cde1e7e191/view
Timeline
    Description

    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of vacuum-related equipment under Request for Proposal #366841-CMR. The procurement aims to acquire a comprehensive vacuum instrumentation system, including vacuum controllers, Pirani and cold cathode gauges, and radiation-resistant cabling, essential for maintaining operational pressures in the muon beamline vacuum volumes for particle detection experiments. This equipment is critical for the Mu2e experiment, which requires stringent performance criteria to ensure durability and accuracy in a challenging operational environment. Proposals are due by May 9, 2025, and must be submitted via email to Procurement Specialist Crystal Momon-Reed at cmomreed@fnal.gov, including necessary certifications and compliance documentation as outlined in the solicitation.

    Point(s) of Contact
    Crystal Momon-Reed
    cmomreed@fnal.gov
    Files
    Title
    Posted
    Mu2e Muon Beam line Vacuum Instrumentation Procurement Specification_v4e.pdf
    The document outlines the procurement specifications for the Mu2e muon beamline vacuum instrumentation at Fermilab, detailing the requirements for a comprehensive vacuum instrumentation system vital for the experiment. The system comprises fourteen Pirani gauges and four cold cathode gauges to maintain operational pressures in the muon beamline vacuum volumes, aimed at ensuring accurate particle detection from the muon stopping target. Key elements include strict performance criteria such as temperature range, measurement accuracy, and durability against radiation and magnetic field interference. Submission guidelines for potential vendors highlight the need for technical information, quality control plans, and compliance with industry standards. Moreover, the document specifies the expected radiation exposure in various installation areas, underscoring the need for materials that ensure a minimum functional lifespan of ten years. The overall purpose is to solicit proposals to acquire reliable vacuum instrumentation that meets rigorous experimental requirements, demonstrating a structured approach typical of government RFP processes.
    PUR-466_Proposal Certifications (FFDG)_1-1-25.pdf
    The Proposal Certifications document (PUR-466) outlines the requirements and certifications needed from offerors submitting proposals for contracts worth $10,000 and above, with additional stipulations for proposals over $150,000 and $500,000. Offerors must acknowledge compliance with Fermi Forward Discovery Group, LLC's terms and conditions and complete various certifications depending on the proposal value. Key components include compliance with export/import controls, adherence to the Buy American Act for construction materials, and detailed reporting on rights related to technical data and patent rights. Additionally, the document emphasizes responsibilities regarding conflict of interest, independent pricing, and anti-kickback measures. Offerors are required to provide disclosures related to lobbying activities, tax compliance, and veteran employment reports. The certifications ensure legal and ethical compliance in government contracting processes. The entire framework aims to promote fair competition, protect government interests, and uphold regulatory standards throughout the procurement procedure.
    RFP-366841-CMR_4-25-25.pdf
    Fermi National Accelerator Laboratory (Fermilab) is soliciting proposals through Request for Proposal #366841-CMR for the procurement of various vacuum-related equipment for its operations. Proposals are due by May 9, 2025, and should include a firm-fixed price along with detailed specifications regarding lead times, delivery terms, and compliance with procurement specifications referenced in Mu2e docdb 50179. The required items include vacuum controllers, passive Pirani and cold cathode vacuum gauges, as well as radiation-resistant cabling. Proposals must be sent by email to Procurement Specialist Crystal Momon-Reed by the deadline. Respondents should complete required forms, including the Subcontractor Annual Reps & Certs (SARC) and Proposal Certifications (PUR-466). The selection will be based on the best value, evaluated according to the lowest acceptable price while meeting specifications. The results will form part of a purchase order or subcontract governed by Fermilab's general terms and conditions, which are available for review. This document serves as an official solicitation for bids, framing the procurement within the context of federal contract initiatives and DOE regulations.
    SARC_Subcontractor Annual RepsCerts Rev 4.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form is a required document for companies seeking to engage with the Fermi Forward Discovery Group, LLC for U.S. government contracts. It gathers essential business information, such as ownership status, industry classification, common parent ownership, and accounting system compliance. The form emphasizes compliance with various federal regulations, including equal opportunity and export/import control laws. It mandates that subcontractors disclose information on their executive compensation if they are significantly funded by federal contracts. The form includes checks for business size classifications, ensuring compliance with regulations around trafficking, employment eligibility, and affirmative action. The offeror must certify the accuracy of the form's contents and acknowledge a commitment to confidentiality when dealing with FermiForward's information. Overall, the document aims to ensure that all subcontractors meet the necessary legal and ethical standards to engage in government procurement processes, covering a range of compliance areas essential for maintaining integrity in federal contracting practices.
    Lifecycle
    Title
    Type
    RFP-366841-CMR
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    Solicitation
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