J041--SOURCES SOUGHT NOTICE for CAPABLE VENDORS Preventive Maintenance-Service-Repair 5 Year contract Liebert HVAC Equipment See attached Statement of Work
ID: 36C24525Q0502Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (J041)

Original Source

https://sam.gov/opp/ffe25de470124f44ad92a73ad703cb97/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified vendors to respond to a Sources Sought Notice for a five-year contract focused on preventive maintenance, service, and repair of Liebert HVAC equipment at the Baltimore VA Medical Center. The selected contractor will be responsible for conducting four preventive maintenance inspections annually, maintaining detailed service reports, and providing 24-hour emergency service at no additional cost during regular hours. This initiative underscores the VA's commitment to ensuring the efficiency and reliability of HVAC systems critical for veteran health services. Interested parties must submit their responses, including business identity, socio-economic status, capability statements, and compliance plans for subcontracting limitations, by 10 AM EST on May 19, 2025, to Contracting Officer William Chris Galletta at william.galletta@va.gov.

    Point(s) of Contact
    William Chris Galletta@va.govContracting Officer
    (410) 637-1506
    william.galletta@va.gov
    Files
    Title
    Posted
    36C24525Q0502.docx
    The Department of Veterans Affairs (VA) is seeking responses to a Sources Sought Notice for a five-year contract focused on preventive maintenance, service, and repair of Liebert HVAC equipment at the Baltimore VA Medical Center. The contract will require qualified vendors to provide necessary personnel, management, parts, and equipment, as well as conduct four preventive maintenance inspections. The responsibility includes maintaining service reports and offering 24-hour emergency service at no extra cost during regular hours. Interested parties must submit information indicating their business identity, socio-economic status, capability statements, relevant experience, and how they plan to comply with subcontracting limitations. Responses must be sent by 10 AM EST on May 19, 2025, to the designated contracting officer. This initiative highlights the VA's dedication to ensuring efficient HVAC system functionality and adherence to veteran health service standards.
    SOW Site Support Lieberts HVAC FY25.pdf
    The Contractor is tasked with providing preventive maintenance services for Liebert HVAC units, ensuring efficiency and reliability. This includes four inspections annually during normal working hours, detailed service reporting, and provision of emergency support at no additional charge during regular hours. Technicians must be experienced, factory-trained, and able to perform extensive maintenance activities, ranging from compressor inspections to refrigerant checks. The document outlines strict qualifications for contractor personnel, billing procedures, and quality control measures. All service must adhere to safety regulations, and any hazardous conditions encountered must be reported promptly to the Contracting Officer's Technical Representative (COTR). The contractor is required to maintain a professional conduct, wear identification badges, and ensure that all employees can communicate effectively. Payment will be made upon receipt of properly prepared invoices reflecting all required documentation. This Statement of Work serves to maintain equipment standards vital for operation within the VA, detailing expectations for service, accountability, and compliance necessary for contract fulfillment.
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