S24-12149 ExactCopy Maintenance
ID: FA813925Q0003Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA8139 AFSC PZIMB SOFTWARETINKER, OK, 73145-3303, USA

NAICS

Computer Storage Device Manufacturing (334112)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b59388b4d05842c8815c7e88d0210a76/view
Timeline
    Description

    The Department of Defense, specifically the Air Force Sustainment Center, is seeking small businesses to provide maintenance services for ExactCopy Media Duplication Systems at Tinker Air Force Base in Oklahoma. The procurement involves a firm-fixed-price contract for one base year with four option years, focusing on delivering technical support and maintenance as outlined in the attached Performance Work Statement and Equipment List. These services are critical for ensuring the operational integrity of media duplication systems used by the Air Force, which are essential for various logistical and operational tasks. Interested vendors must submit their quotations by November 22, 2024, and must be registered in the System for Award Management (SAM) to be eligible for award. For further inquiries, potential bidders can contact Bryce Cornish at bryce.cornish@us.af.mil or by phone at 312-884-4633.

    Point(s) of Contact
    Bryce Cornish
    (312) 884-4633
    bryce.cornish@us.af.mil
    Files
    Title
    Posted
    Equipment List_ EXACT COPY.pdf
    The government document outlines a Request for Proposal (RFP) for annual support and maintenance of various ExactCopy Media Duplication Systems, predominantly manufactured by DataSource Inc. Each line item details specific systems characterized by their serial numbers, consisting of control unit towers and multiple media drives, including DVD writers, floppy drives, and tape drives. The proposal indicates that these are renewal licenses, specified for an acquisition period of 12 months after the order is received. The support includes coverage for systems with serial numbers ranging from SN 200601115 to SN 201009VS05, alongside options for subsequent years. The identified primary contractor and their serial numbers signal the standard operating procedures of government RFPs aimed at maintaining and supporting essential media duplication technology. The document emphasizes a structured approach to ensuring uninterrupted service for technological resources, following a clear delivery schedule post-order receipt. This aligns with the government's strategic intent to ensure service continuity and technological reliability through formalized procurement processes.
    ExactCopy PWS.pdf
    The document serves as a Performance Work Statement (PWS) outlining the requirements for annual support services for the ExactCopy Media Duplication Systems at the Oklahoma City-A air Logistics Complex. The contractor is responsible for labor, tools, and parts necessary for service over a five-year contract, including unlimited phone support, advanced exchange parts, and annual preventative maintenance visits. The contractor must ensure compliance with all specifications and obtain written authorization from the Contracting Officer (CO) for repair actions. Environmental and safety regulations are emphasized, requiring the contractor to adhere to applicable laws regarding hazardous materials, waste management, and emergency procedures. Communication with the Government Point of Contact (GPOC) is essential, with specific protocols for personnel identification, training on safety measures, and the submission of required documentation. Overall, the PWS establishes clear guidelines for contractor responsibilities, quality control, and safety protocols, aiming to maintain the operational integrity of media duplication systems while ensuring compliance with federal and installation regulations.
    Solicitation - FA813925Q0003.pdf
    The document outlines the Request for Quote (RFQ) FA813925Q0003 for the procurement of maintenance services for ExactCopy Media Duplication Systems by the Air Force Sustainment Center based at Tinker Air Force Base, Oklahoma. This solicitation is specifically aimed at small businesses and involves a firm-fixed-price contract covering one base year and four option years. Vendors are expected to submit their quotations by November 22, 2024, and must be registered in the System for Award Management (SAM) to be eligible for award. Key deliverables include technical support and maintenance for various media duplication systems, detailed in the attached Equipment List. Evaluation of proposals will focus on technical acceptability and lowest evaluated price. The document also stipulates the delivery schedules, inspection and acceptance criteria, and contract administration requirements, ensuring a structured approach to procurement while emphasizing accountability to both the government and the contractors involved.
    Lifecycle
    Title
    Type
    S24-12149 ExactCopy Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    MVACIS M6500 Vehicle Maintenance at Tyndall AFB
    Active
    Dept Of Defense
    The Department of the Air Force, through the 325th Contracting Squadron, is seeking sources for maintenance services for the MVACIS M6500 Mobile Imaging Vehicle at Tyndall Air Force Base, Florida. The procurement aims to ensure comprehensive maintenance, including 24/7 help desk support, preventive maintenance, hardware replacements, and software updates, to maintain the operational efficacy of the MVACIS system, which is vital for base defense operations. Interested vendors are required to submit their company information and capabilities statement by 1:00 PM Central Time on November 27, 2024, to SSgt Rebecca Cudjoe at rebecca.cudjoe@us.af.mil, and must be registered in the System for Award Management (SAM) to be eligible for contract award.
    Tinker Air Force Base Operations Support Service (TAFB BOSS)
    Active
    Dept Of Defense
    The Department of Defense is seeking proposals for the Tinker Air Force Base Operations Support Service (TAFB BOSS) contract, which involves the operation, maintenance, and repair of Air Force real property and installed equipment at Tinker Air Force Base and associated off-base locations. The contractor will be responsible for executing facility operations, managing infrastructure maintenance, and providing customer service, while also being prepared to respond to emergency conditions. This contract, structured as a Firm-Fixed Price and Cost-Reimbursement, Indefinite Delivery-Indefinite Quantity Agreement, is set aside for participants in the 8(a) program and has a total contract period of six years and six months, including a three-year base period and an optional three-year extension. Interested bidders must submit a completed DCAA Pre-award Survey Checklist by November 25, 2024, at 3:30 PM CST to the designated contracting officers, Burl Sellers and Darian Permetter, via their provided email addresses.
    Tinker Air Force Base Operations Support Service (TAFB BOSS)
    Active
    Dept Of Defense
    The Department of Defense is seeking proposals for the Tinker Air Force Base Operations Support Service (TAFB BOSS) contract, aimed at providing comprehensive operations management services for approximately 31,000 military personnel, civilians, and contractors at Tinker Air Force Base in Oklahoma. The contractor will be responsible for the effective operation, maintenance, and repair of Air Force real property and installed equipment, ensuring compliance with federal regulations while managing facility and infrastructure operations, maintenance, and emergency response. This contract is critical for maintaining the operational readiness of military facilities and supporting various engineering services, with a focus on quality performance indicators and efficient resource management. Interested contractors should contact Burl Sellers at burl.sellers@us.af.mil or Darian Permetter at darian.permetter@us.af.mil for further details, with proposals due in accordance with the outlined submission guidelines.
    Spectro Scientific LaserNet 230
    Active
    Dept Of Defense
    The Department of Defense, specifically the Air Force Sustainment Center at Tinker Air Force Base, is seeking qualified small businesses to provide a Spectro Scientific LaserNet 230 optical particle analyzer. This procurement is a brand-name only acquisition, requiring the selected vendor to deliver, install, and provide training for the analyzer, which is critical for enhancing operational capabilities within the 76th MXSG Group. The equipment will facilitate real-time data collection and troubleshooting for rotating machinery, ensuring compatibility with existing systems and compliance with stringent safety and environmental regulations. Quotes are due by December 2, 2024, and interested vendors must be registered in the System for Award Management (SAM) to qualify; for further inquiries, contact Shanita Manuel at shanita.manuel@us.af.mil or Kyle Newcomb at Kyle.newcomb@us.af.mil.
    Travis AFB Hangar FCX Power System Repair and Maintenance
    Active
    Dept Of Defense
    The Department of Defense, specifically the 860th Aircraft Maintenance Squadron at Travis Air Force Base, is seeking qualified vendors for the repair and maintenance of an FCX Systems power generator. The procurement aims to identify certified technicians capable of conducting onsite inspections, cleaning components, and ensuring operational readiness of the generator, which is critical for military operations. This opportunity is particularly focused on small businesses, including those classified as Small Disadvantaged, HUBZone, Certified 8(a), Service-Disabled Veteran-Owned, and Woman-Owned, emphasizing the importance of compliance with safety regulations and operational standards. Interested parties must submit their responses by November 20, 2024, and direct any inquiries to the designated contacts, SrA Akeim Griffiths and Marcus Thomas, by November 16, 2024.
    F101 DEC Repair
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the repair of the F101 Digital Electronic Control (DEC) under a requirements contract that includes one base year and four option years. This contract is expected to be sole sourced to Hamilton Sundstrand Corporation, indicating specialized repair needs that require contractor-furnished materials, as no Government Furnished Material will be provided. The repair services are critical for maintaining the operational readiness of military systems, ensuring that essential electronic components are functioning effectively. Interested vendors must submit their proposals by December 6, 2024, at 4:00 PM CST, and can direct inquiries to Brandi Bridgett at brandi.bridgett@us.af.mil or Tara Parker at tara.parker.4@us.af.mil.
    Access Control System Equipment
    Active
    Dept Of Defense
    The Department of Defense, specifically the Air Force Sustainment Center at Tinker Air Force Base in Oklahoma, is seeking quotations for the procurement of a Genetec Access Control System (ACS) under Solicitation Number FA813925Q0002. The project involves the design, purchase, installation, and software updates of the ACS, which is critical for enhancing security measures at military installations. This procurement is a total small business set-aside, emphasizing the government's commitment to supporting small businesses while ensuring compliance with federal acquisition regulations. Quotations are due by December 2, 2024, and interested vendors must be registered in the System for Award Management (SAM) and demonstrate authorization for repairs on proprietary equipment. For further inquiries, vendors can contact Alaina Hill at alaina.hill@us.af.mil or Kyle Newcomb at kyle.newcomb@us.af.mil.
    Relocate Paint Booth Roof
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking quotes from small businesses for the relocation and installation of a paint booth at Tinker Air Force Base in Oklahoma. The procurement involves the supply of stainless steel ductwork, including 120 feet of 30-inch round spiral ducting made from 22-gauge stainless steel 304, along with various fittings and components necessary for the installation. This project is crucial for maintaining operational efficiency and infrastructure at the Air Force logistics facility, reflecting the commitment to high-quality materials for military applications. Interested vendors must submit their quotes by November 21, 2024, and ensure they are registered in the System for Award Management (SAM) to qualify for the award, which will be granted to the lowest evaluated price meeting technical requirements. For further inquiries, vendors can contact Carter Moore at carter.moore.4@us.af.mil or Bryce Cornish at bryce.cornish@us.af.mil.
    Repair of Vertical Situational Display Unit (VSDU) & Fully Integrated Data Link (FIDL)
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for the repair of Vertical Situational Display Units (VSDU) and Fully Integrated Data Links (FIDL) as part of contract FA8117-24-R-0003. The procurement aims to ensure the operational readiness of critical military aviation systems, with specific requirements outlined in the Performance Work Statement (PWS), including quality assurance, logistics management, and compliance with cybersecurity measures. This contract is vital for maintaining the functionality of B-1 aircraft components, reflecting the government's commitment to sustaining defense capabilities. Interested contractors must submit their proposals by April 14, 2024, and can direct inquiries to Michael Shand at michael.shand@us.af.mil or David Herrig at david.herrig.1@us.af.mil.
    Waterjet Duplicate Filtration System
    Active
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking quotations for the procurement of an OMAX Waterjet Single Pump Recycling System to support the 402d Commodities Maintenance Group at Robins Air Force Base in Georgia. The contractor will be responsible for providing all necessary equipment, tools, materials, labor, delivery, installation, and training for the system, which is crucial for maintaining operational efficiency in military equipment servicing. This procurement is classified under commercial products and services, and it emphasizes compliance with federal regulations, safety protocols, and the engagement of small businesses, particularly women-owned enterprises. Interested vendors should direct inquiries to Natalie Roberson or Claudette Macneil via email, with the solicitation identified as FA857125Q0018, and quotes are being requested without a formal written solicitation being issued.