S24-12149 ExactCopy Maintenance
ID: FA813925Q0003Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA8139 AFSC PZIMB SOFTWARETINKER, OK, 73145-3303, USA

NAICS

Computer Storage Device Manufacturing (334112)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b59388b4d05842c8815c7e88d0210a76/view
Timeline
    Description

    The Department of Defense, specifically the Air Force Sustainment Center, is seeking small businesses to provide maintenance services for ExactCopy Media Duplication Systems at Tinker Air Force Base in Oklahoma. The procurement involves a firm-fixed-price contract for one base year with four option years, focusing on delivering technical support and maintenance as outlined in the attached Performance Work Statement and Equipment List. These services are critical for ensuring the operational integrity of media duplication systems used by the Air Force, which are essential for various logistical and operational tasks. Interested vendors must submit their quotations by November 22, 2024, and must be registered in the System for Award Management (SAM) to be eligible for award. For further inquiries, potential bidders can contact Bryce Cornish at bryce.cornish@us.af.mil or by phone at 312-884-4633.

    Point(s) of Contact
    Bryce Cornish
    (312) 884-4633
    bryce.cornish@us.af.mil
    Files
    Title
    Posted
    Equipment List_ EXACT COPY.pdf
    The government document outlines a Request for Proposal (RFP) for annual support and maintenance of various ExactCopy Media Duplication Systems, predominantly manufactured by DataSource Inc. Each line item details specific systems characterized by their serial numbers, consisting of control unit towers and multiple media drives, including DVD writers, floppy drives, and tape drives. The proposal indicates that these are renewal licenses, specified for an acquisition period of 12 months after the order is received. The support includes coverage for systems with serial numbers ranging from SN 200601115 to SN 201009VS05, alongside options for subsequent years. The identified primary contractor and their serial numbers signal the standard operating procedures of government RFPs aimed at maintaining and supporting essential media duplication technology. The document emphasizes a structured approach to ensuring uninterrupted service for technological resources, following a clear delivery schedule post-order receipt. This aligns with the government's strategic intent to ensure service continuity and technological reliability through formalized procurement processes.
    ExactCopy PWS.pdf
    The document serves as a Performance Work Statement (PWS) outlining the requirements for annual support services for the ExactCopy Media Duplication Systems at the Oklahoma City-A air Logistics Complex. The contractor is responsible for labor, tools, and parts necessary for service over a five-year contract, including unlimited phone support, advanced exchange parts, and annual preventative maintenance visits. The contractor must ensure compliance with all specifications and obtain written authorization from the Contracting Officer (CO) for repair actions. Environmental and safety regulations are emphasized, requiring the contractor to adhere to applicable laws regarding hazardous materials, waste management, and emergency procedures. Communication with the Government Point of Contact (GPOC) is essential, with specific protocols for personnel identification, training on safety measures, and the submission of required documentation. Overall, the PWS establishes clear guidelines for contractor responsibilities, quality control, and safety protocols, aiming to maintain the operational integrity of media duplication systems while ensuring compliance with federal and installation regulations.
    Solicitation - FA813925Q0003.pdf
    The document outlines the Request for Quote (RFQ) FA813925Q0003 for the procurement of maintenance services for ExactCopy Media Duplication Systems by the Air Force Sustainment Center based at Tinker Air Force Base, Oklahoma. This solicitation is specifically aimed at small businesses and involves a firm-fixed-price contract covering one base year and four option years. Vendors are expected to submit their quotations by November 22, 2024, and must be registered in the System for Award Management (SAM) to be eligible for award. Key deliverables include technical support and maintenance for various media duplication systems, detailed in the attached Equipment List. Evaluation of proposals will focus on technical acceptability and lowest evaluated price. The document also stipulates the delivery schedules, inspection and acceptance criteria, and contract administration requirements, ensuring a structured approach to procurement while emphasizing accountability to both the government and the contractors involved.
    Lifecycle
    Title
    Type
    S24-12149 ExactCopy Maintenance
    Currently viewing
    Combined Synopsis/Solicitation
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