Catering for Illinois National Guard Sparta, IL
ID: W91SMC25QA005Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7M6 USPFO ACTIVITY IL ARNGSPRINGFIELD, IL, 62702-2399, USA

NAICS

Caterers (722320)

PSC

SPECIAL DIETARY FOODS AND FOOD SPECIALTY PREPARATIONS (8940)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e5c7ab35e73949469a84ddfbd4634746/view
Timeline
    Description

    The Department of Defense, through the Illinois Army National Guard, is seeking proposals from qualified small businesses to provide catering services for training exercises scheduled in Sparta, Illinois, from February 18-21, 2025, and an External Evaluation from March 25-30, 2025. The contractor will be responsible for delivering and setting up prepared breakfast and dinner meals, adhering to strict food safety standards, and accommodating special dietary needs as communicated in advance. This procurement is crucial for ensuring adequate subsistence for service members during military training exercises, reflecting the government's commitment to supporting the well-being of its personnel. Interested vendors must submit their quotations by February 10, 2025, and direct any inquiries to Robert Thrasher at Robert.k.thrasher.civ@army.mil or Donald Piper at donald.g.piper6.mil@army.mil.

    Point(s) of Contact
    Robert Thrasher
    Robert.k.thrasher.civ@army.mil
    Donald Piper
    donald.g.piper6.mil@army.mil
    Files
    Title
    Posted
    CERFP Sparta Catering SOW .pdf
    The Illinois Army National Guard (ILARNG) is seeking a Contractor to provide catering services for meals during a Collective Training Exercise (CTE) from February 18-21, 2025, and an External Evaluation (EXEVAL) from March 25-30, 2025, held in Sparta, IL. The aim is to supply adequate subsistence for service members due to insufficient qualified personnel. The contractor must prepare meals in a certified commercial kitchen, following health regulations, and supply necessary disposable dining items. Delivery must occur within one hour of mealtime, with specific meal quantities outlined for breakfast and dinner across designated days. Meals should be varied, based on the Illinois 21 Day Menu, and accommodate special dietary needs communicated at least a week in advance. Overall, the scope includes meal preparation, delivery, and adherence to food safety standards, while total meal counts must not exceed outlined projections. This request aligns with federal standards for procurement in support of military readiness and nutrition.
    instructions to offerors CERFP meals.pdf
    The document outlines the solicitation guidance for a firm-fixed price contract related to catering services as part of a federal acquisition process. It sets a deadline for quotations by February 10, 2025, and encourages small businesses to submit offers through the SAM portal. The evaluation will follow a Lowest Price Technically Acceptable (LPTA) approach, assessing offers based on technical performance and pricing. Offerors must demonstrate their understanding of the Statement of Work (SOW) in a 10-page technical proposal and provide detailed pricing. Questions regarding the solicitation must be submitted by February 7, 2025. The award will be made to the responsible offeror whose submission is most advantageous to the government, complying with technical requirements and determined to have a fair and reasonable price. Key evaluation criteria include the vendor's ability to meet delivery deadlines and specifications. The process emphasizes that pricing will only be considered for technically acceptable bids, ensuring both quality and cost-effectiveness in service provision. This procurement process reflects the government's commitment to engaging small businesses while ensuring efficiency and compliance with federal acquisition regulations.
    Solicitation - W91SMC25QA005.pdf
    This document outlines a solicitation for catering services from Women-Owned Small Businesses (WOSBs) to provide meals for the Illinois Army National Guard’s CBRNE Enhanced Response Force Package (CERFP) during training exercises scheduled for February and March 2025. The scope covers the delivery of prepared breakfast and dinner meals in predetermined quantities, adhering to strict food safety and regulatory standards. The contractor must deliver meals to designated locations, including disposable serving items and ensure timely setup and takedown. Proposals will be evaluated based on a Lowest Price Technically Acceptable (LPTA) basis, emphasizing compliance with the Statement of Work (SOW) and cost-effectiveness. The document indicates relevant federal acquisition regulations, specifies communication protocols for proposals, and includes guidelines for subcontracting and payment processes. It serves as a formal request for quotes, mandating adherence to described logistics, meal specifications, and applicable clauses under the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
    SOW Appendix 2 Army 29 Day Menu.PDF
    The FY24-25 Illinois Army National Guard (ILARNG) 29-Day Menu, intended for Inactive Duty Training (IDT) and Annual Training (AT), outlines detailed meal plans for service members. The menu includes various meals for breakfast, lunch, and dinner, with specific recipes, quantities, and designated ports for each dish. Throughout the 29 days, the menu features a diverse selection such as scrambled eggs, bacon, Swedish meatballs, roasted pork, and assorted desserts like cheesecake pudding and sugar cookies. Beverages such as orange juice, milk, and iced tea are consistently offered to complement meals. Each day's meal plan demonstrates a structured approach to providing nutritional support for soldiers, ensuring variety and satisfaction. This document serves as an essential guide for meal preparation and distribution within military operations, reflecting governmental efforts to support the well-being of service personnel while adhering to compliance standards for food service.
    Lifecycle
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    Catering for Illinois National Guard Sparta, IL
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