Planning and Exercise Technical Assistance
ID: 70FB7025I00000004Type: Sources Sought
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFFEDERAL EMERGENCY MANAGEMENT AGENCYINCIDENT SUPPORT SECTION(ISS70)WASHINGTON, DC, 20472, USA

NAICS

All Other Professional, Scientific, and Technical Services (54199)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/opp/15a3c2583af94b478b5d13500cc93a5c/view
Timeline
  1. 1
    Posted Apr 7, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 7, 2025, 12:00 AM UTC
  3. 3
    Due Apr 15, 2025, 3:59 AM UTC
Description

The Department of Homeland Security, specifically the Federal Emergency Management Agency (FEMA), is seeking qualified vendors to provide advanced technical assistance through the Planning and Exercise Division Technical Assistance Contract (PEDTAC). The primary objective of this procurement is to fill critical skills gaps within FEMA by acquiring specialized expertise in complex disaster planning, exercise execution, and strategic advisory services, thereby enhancing the agency's operational capabilities and preparedness for national disaster response. This initiative is vital for ensuring effective coordination among federal, state, local, tribal, and territorial agencies, as well as for developing and refining emergency response plans and training programs. Interested vendors must submit their responses by April 14, 2025, to Karley Hoyt at karley.hoyt@fema.dhs.gov, with a focus on demonstrating their corporate capabilities and relevant experience in emergency management.

Point(s) of Contact
Karley Hoyt
karley.hoyt@fema.dhs.gov
Files
Title
Posted
PEDTAC Draft PWS.docx
Apr 7, 2025, 4:05 PM UTC
The Federal Emergency Management Agency (FEMA) is seeking contractor technical assistance through the Performance Work Statement for the Technical Assistance Contract (PEDTAC). This contract aims to bolster FEMA's emergency planning and operational capabilities across various branches, facilitating effective coordination between federal, state, local, tribal, and territorial agencies. Key objectives include providing support in planning, exercise validation, training, geospatial analytics, and stakeholder engagement to enhance disaster response preparedness. The contractor must deliver services aligned with government and industry best practices while ensuring compliance with FEMA policies and standards. Specific tasks entail developing emergency plans, conducting training sessions, organizing exercises, performing compliance audits, and providing IT support. Emphasis is placed on qualified personnel with experience in emergency management, operational research, and instructional design, reinforcing FEMA’s commitment to proactive disaster readiness. Additionally, the document outlines requirements for personnel security, adherence to accessibility laws, and reporting obligations. The contract period extends until June 30, 2030, with performance closely monitored to ensure compliance and effective execution of FEMA’s objectives. This initiative underscores FEMA's dedication to enhancing national and regional disaster response through structured technical assistance and planning.
Lifecycle
Title
Type
Planning and Exercise Technical Assistance
Currently viewing
Sources Sought
Similar Opportunities
HMA Training Support Services
Buyer not available
The Department of Homeland Security, specifically the Federal Emergency Management Agency (FEMA), is seeking qualified contractors to provide training support services for its Hazard Mitigation Assistance (HMA) programs. The procurement aims to secure reliable and effective training development and delivery services, including the creation and maintenance of training courses, logistical support, and project management for various mitigation programs. This opportunity is critical for enhancing the capabilities of FEMA's training initiatives, which play a vital role in disaster preparedness and resilience. Interested 8(a) certified small businesses must submit proposals by May 7, 2025, with inquiries directed to Amanda Lynn Long at amanda.long@fema.dhs.gov or Glen Seipp at glen.seipp@fema.dhs.gov.
Catastrophe Model Licenses
Buyer not available
The Department of Homeland Security's Federal Emergency Management Agency (FEMA) is seeking to procure commercial catastrophe modeling licenses for storm surge and inland flooding as part of its National Flood Insurance Program (NFIP). The objective is to enhance FEMA's risk analysis and insurance capabilities, enabling quicker recovery from disasters while minimizing financial impacts. This procurement will involve multiple-award blanket purchase agreements (BPAs) for software licenses, which must include geographic coverage for all U.S. states, stochastic event simulations, and ongoing technical support. Interested vendors are invited to submit capability statements by April 25, 2025, detailing their modeling capabilities and compliance with federal standards. For further inquiries, contact Bryan Falcone at bryan.falcone@fema.dhs.gov or Alexander Ramirez at alexander.ramireztorres@fema.dhs.gov.
DHS FEMA Manufactured Housing Units (MHUs)
Buyer not available
The Department of Homeland Security (DHS), through the Federal Emergency Management Agency (FEMA), is seeking to award multiple contracts for the procurement of Manufactured Housing Units (MHUs) to support disaster response efforts. The solicitation will cover various MHU types, including one to three-bedroom units, which must meet FEMA's performance specifications based on established safety standards. These units are crucial for providing temporary housing solutions in the aftermath of disasters, ensuring that affected individuals have access to safe and secure living conditions. Interested parties should note that the solicitation is anticipated to be released around May 5, 2025, and proposals will be evaluated through a phased approach, with contact for inquiries directed to Sherwin Turner or Anthony Collins at FEMA via the provided email address.
Armed Security Guard Services
Buyer not available
The Department of Homeland Security, specifically the Federal Emergency Management Agency (FEMA), is seeking qualified vendors to provide Armed Security Guard Services through a Blanket Purchase Agreement (BPA). The primary objective is to ensure the rapid deployment of 35 armed guards within 24 to 48 hours following a service call, primarily at disaster-related sites and facilities across the United States during declared disasters. This initiative is crucial for maintaining security and safety for federal employees and visitors in emergency situations, enhancing FEMA's operational support capabilities. Interested contractors must submit their responses, including company information and capability statements, by April 28, 2025, to the primary contact, Sherri Brown, at Sherri.Brown@fema.dhs.gov, or the secondary contact, Meeka Tilahun, at Meeka.Tilahun@fema.dhs.gov.
FEMA Pre-Solicitation: Hermit’s Peak/Calf Canyon Claims Review Technical Support
Buyer not available
The Department of Homeland Security, through the Federal Emergency Management Agency (FEMA), is preparing to solicit proposals for technical support services related to the Hermit’s Peak/Calf Canyon Claims Review. The primary objective of this procurement is to provide professional and technical assistance to the Hermit’s Peak/Calf Canyon Claims Office, ensuring efficient and claimant-centric processing of claims resulting from the significant damages caused by the Hermit’s Peak and Calf Canyon fires in New Mexico. Key tasks include assisting with claim intake, documentation collection, and evaluating claims for compensatory damages, with an emphasis on maintaining compliance with regulatory guidelines and delivering timely responses to claimants. The anticipated solicitation release is expected around mid-April 2025, and interested contractors can direct inquiries to Rachel Woods at Rachel.Woods@fema.dhs.gov or Sharon Edwards at Sharon.Edwards3@fema.dhs.gov. This contract will be structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) with a performance period of five years, including a base year and four option years.
DHS FEMA Manufactured Housing Units (MHUs)
Buyer not available
The Department of Homeland Security (DHS), through the Federal Emergency Management Agency (FEMA), is seeking to award multiple contracts for the provision of Manufactured Housing Units (MHUs) as part of a Combined Synopsis/Solicitation. The procurement aims to secure various types of MHUs, including NextGen models with one to three bedrooms, which must adhere to FEMA's performance specifications based on established safety standards. These units are critical for disaster response and recovery efforts, providing temporary housing solutions in the aftermath of emergencies. Interested parties should note that the solicitation is anticipated to be released around May 5, 2025, and proposals will be evaluated through a phased approach, with contact available through Sherwin Turner or Anthony Collins at fema-occpo-expf-oak@fema.dhs.gov.
Sources Sought Notice: Fuel Blanket Purchase Agreement
Buyer not available
The Department of Homeland Security (DHS), through the Federal Emergency Management Agency (FEMA), is seeking qualified contractors to provide and deliver fuel under a Fuel Blanket Purchase Agreement for the Federal Regional Center (FRC) located in Denton, Texas. This Sources Sought Notice is part of a market research initiative aimed at identifying capable contractors who can meet the fuel supply requirements, including the provision of petroleum diesel fuel for on-site generators, while adhering to strict safety and security protocols. Interested contractors must submit their capabilities statements, including business size classification and past performance examples, by May 6, 2025, to the designated contacts, Barbara Gonzalez at barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch at R6-Contracts@fema.dhs.gov.
Unmanned Aircraft Systems (UAS) Services Virtual Industry Day
Buyer not available
The Department of Homeland Security, specifically the Federal Emergency Management Agency (FEMA), is hosting a virtual Industry Day focused on Unmanned Aircraft Systems (UAS) services on May 28, 2025. This event aims to provide an overview of FEMA's programs, guidelines for engaging with the agency, and details on potential contractual opportunities related to UAS. The initiative is part of FEMA's strategy to enhance operational capacity in emergency management through innovative technologies, emphasizing the importance of UAS in disaster response and recovery efforts. Interested participants must pre-register by May 26, 2025, with a limit of three attendees per company, and can contact Kimberly Coakley at Kimberly.coakley@fema.dhs.gov for further information.
Request for Information--Mobile Emergency Office Vehicles
Buyer not available
The Department of Homeland Security, specifically the Federal Emergency Management Agency (FEMA), is issuing a Request for Information (RFI) for the procurement of three Mobile Emergency Office Vehicles (MEOVs) that are TEMPEST certified and protected against High-Altitude Electro-Magnetic Pulse (HEMP) threats. These vehicles are intended to enhance FEMA's emergency communication capabilities and provide essential support during disaster scenarios, ensuring rapid deployment and operational effectiveness under challenging conditions. Interested vendors are required to submit their capabilities, including a Rough Order of Magnitude for costs, by May 1, 2025, with questions due by April 24, 2025. For further inquiries, vendors can contact Tara Shirley at tara.shirley@fema.dhs.gov.
TRANSITIONAL SHELTERING ASSISTANCE PROGRAM OVERVIEW
Buyer not available
The Department of Homeland Security, through the Federal Emergency Management Agency (FEMA), is seeking information from qualified contractors regarding the Transitional Sheltering Assistance (TSA) Program, which aims to enhance temporary lodging solutions for disaster survivors. The TSA program provides short-term sheltering for individuals and families affected by disasters, having successfully accommodated over 319,000 households in the past five years, and FEMA is looking to streamline processes and expand collaborations with private-sector lodging providers to activate housing solutions quickly post-disaster. Interested contractors are invited to submit their capabilities in developing survivor processing portals, system integrations, and payment management, with responses due by April 2025, as the anticipated project launch is estimated for October 2025. For further inquiries, interested parties may contact Lassey Wilson-Bahun at lassey.wilsonbahun@fema.dhs.gov or Keturah Stroy at keturah.stroy@fema.dhs.gov.