NEC - Preventative Maintenance Service Contract (PMSC) - Embassy Emergency Generator
ID: 19PM0724Q0080Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PANAMA CITYWASHINGTON, DC, 20520, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- ELECTRICAL AND ELECTRONIC EQUIPMENT COMPONENTS (J059)

Original Source

https://sam.gov/opp/35cc87b8aedb409d9baf7a589c21e119/view
Timeline
    Description

    The U.S. Department of State is soliciting quotations for a Preventative Maintenance Service Contract (PMSC) for the emergency generators at the U.S. Embassy in Panama City. The contract requires comprehensive maintenance services for five generators and their associated day tanks, structured as a firm-fixed-price purchase order for one year, with two optional one-year extensions. This procurement is critical for ensuring the reliability and functionality of essential power systems at the embassy, which are vital for operational continuity. Interested contractors must submit their quotations electronically by September 25, 2024, at 08:00 a.m. local time, and can direct inquiries to Contracting Officer Gabriel Massine at pnmprocreq@state.gov.

    Point(s) of Contact
    Gabriel Massine - Contracting Officer
    PNMPROCREQ@state.gov
    Reinel Arcia
    50764807115
    arciara@state.gov
    Files
    Title
    Posted
    19PM0724Q0080 Amendment 0001 SF30 CoverPage.pdf
    The document is an amendment to a solicitation for a contract, specifically referencing Amendment 0001 for the solicitation number 19PM0724Q0080 issued by the American Embassy in Panama City. The main purpose of this amendment is to extend the deadline for submitting offers from September 23, 2024, at 08:00 a.m. (local time) to September 25, 2024, at the same time. Contractors are required to acknowledge receipt of this amendment prior to the specified date. The document provides detailed instructions on how offers should be acknowledged and notes that while the amendment changes the submission date, all other terms and conditions remain unchanged. This concise modification highlights procedural aspects relevant to government RFPs, ensuring compliance and clear communication regarding the adjustments in timelines critical to prospective bidders participating in federal contracting processes.
    24Q0080 - Attachment to SF1449 - NEC - PMSC - Embassy Emergency Generator.pdf
    The document is a Request for Quotation (RFQ) for the provision of preventive maintenance services for emergency generators at the U.S. Embassy in Panama. The contract entails a firm-fixed-price purchase order over one year with two additional one-year options. Key components include maintenance for five generators and their associated day tanks, along with insurance requirements. The pricing should encompass all costs related to delivery and service, and will be made in U.S. Dollars. The document outlines the necessary performance work statement, delivery instructions, invoicing procedures, and compliance with various federal clauses. Emphasis is placed on contractor qualifications, including proof of insurance, local operational capabilities, and previous relevant experience. The RFQ underscores the requirement for contractors to adhere to Federal Acquisition Regulations (FAR) and ensures tax exemptions apply in this context. Additionally, past performance and reliability will be assessed as part of the evaluation criteria. This solicitation reflects the government's structured approach to ensure efficient procurement while safeguarding quality and compliance in service delivery.
    24Q0080 - Invitation letter.pdf
    The U.S. Embassy in Panama City has issued Request for Quotations (RFQ) number 19PM0724Q0080 for the procurement of an emergency generator. Companies interested in submitting a quotation must adhere to the outlined instructions, complete necessary documentation, and ensure submissions are made electronically by September 23, 2024, at 08:00 a.m. local time. Proposals must be in English and formatted using MS-Word, MS-Excel, or PDF, with a maximum file size of 30MB, requiring larger submissions to be divided. To submit a valid quotation, offerors must complete the SF-1449 form, provide a project schedule, complete representations and certifications, offer additional required information, and demonstrate valid registration in the System for Award Management (SAM). Failure to register could result in proposals being deemed non-responsible. The objective is to award a contract to the responsible company offering the lowest price, possibly without further discussions unless deemed necessary. This RFQ exemplifies the structured approach of federal procurement processes, promoting transparency and competition among suppliers.
    24Q0080 - QA.pdf
    The RFQ# 19PM0724Q0080 outlines the requirements for a Preventative Maintenance Service Contract (PMSC) for the emergency generator at the U.S. Embassy in Panama City. Key points addressed include the absence of a site visit, language proficiency for technical personnel (Spanish acceptable), and details about the current service contractor. Bidders must submit their best offers without knowledge of the project's budget, as it is a Lowest Price Technically Acceptable solicitation. Replacement and maintenance specifics include that battery replacements must meet manufacturer specifications and be included in the contract price, while coolant flushes and valve adjustments must also be encompassed in the contract terms rather than proposed separately. The contract stipulates annual oil and coolant changes and includes a visual inspection of the generator’s components as part of regular maintenance. This document emphasizes the importance of adhering to established specifications and guidelines for the maintenance of essential equipment at the embassy.
    24Q0080 - SF1449 Cover Page.pdf
    The document is a solicitation from the American Embassy in Panama City for preventive maintenance services for generators and associated day tanks. The solicitation, numbered 19PM0724Q0080, has been issued as an unrestricted procurement opportunity, encouraging bids from various contractors, including small and woman-owned businesses. The deadline for offers is set for September 23, 2024. The scope of work includes quarterly and annual preventive maintenance services for five generators and their tanks at the Chancery Compound, along with additional maintenance for one generator at the Ambassador House. The contract is structured with a base year and two optional years for renewal, emphasizing ongoing service requirements outlined in the attached Statement of Work. Specific delivery and invoicing details are provided, alongside regulations and the necessary forms for bid submission. This solicitation aligns with federal procurement practices and highlights the commitment of the U.S. government to maintain its facilities efficiently while fostering opportunities for diverse contractors. Overall, it reflects an organized approach to ensuring the functionality and reliability of critical infrastructure at the embassy.
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