GUATEMALA - PHOTOCOPIER SERVICES AND EQUIPMENT
ID: 19GT5025Q0001Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUSEMBASSY GUATEMALA CITYWASHINGTON, DC, 20520, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

INSTALLATION OF EQUIPMENT- OFFICE MACHINES, TEXT PROCESSING SYSTEMS, AND VISIBLE RECORD EQUIPMENT (N074)

Original Source

https://sam.gov/opp/07d6c0a78a854b8484595a668a0f3fd2/view
Timeline
    Description

    The U.S. Department of State, through the Embassy in Guatemala, is seeking qualified contractors to provide photocopier services and equipment under solicitation number 19GT5025Q0001. The procurement involves a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract, where the contractor will supply photocopiers, necessary supplies, and maintenance services, while retaining ownership of the equipment. This initiative is crucial for ensuring efficient office operations at the Embassy, with the contract expected to commence in February 2025 for one base year, with options for four additional one-year renewals. Interested vendors must register in the System for Award Management (SAM) and submit their quotations electronically by November 22, 2024, to GuatemalaBids@state.gov. For further inquiries, contact Patrick Dignan at dignanpg@state.gov or Ana Alburez at AlburezAG@state.gov.

    Point(s) of Contact
    Patrick Dignan
    50223540000
    dignanpg@state.gov
    Ana Alburez
    +50230128235
    AlburezAG@state.gov
    Files
    Title
    Posted
    19GT5025Q0001 - PRE SOLICITATION NOTICE.pdf
    The U.S. Embassy in Guatemala has announced a pre-solicitation for photocopier services under solicitation number 19GT5025Q0001. It aims to establish a firm fixed-price contract for the rental and leasing of photocopiers, including necessary supplies and services. The contractor will provide all materials, labor, and management while retaining ownership of the equipment. The pricing structure will include a cost-per-copy for the use of machines, insurance, consumables (excluding paper), training, and maintenance. The anticipated contract may extend for one base year with four additional optional years. Interested vendors must register in the System for Award Management (SAM) before submitting bids, which are to be submitted electronically to the specified email by November 22, 2024. The solicitation will be launched on the SAM website once finalized, and all qualified sources are encouraged to respond. Automatic archiving of the notice is set for March 2025, with the option for vendors to express interest in participation.
    RFQ 19GT5025Q0001 PHOTOCOPIER SERVICES AND EQUIPMENT.pdf
    The U.S. Embassy in Guatemala has issued Request for Quotation (RFQ) number 19GT5025Q0001 for photocopier services. This procurement involves a firm-fixed price indefinite delivery/indefinite quantity (IDIQ) contract where vendors must submit their quotations via a specified email by November 26, 2024. Proposals must comply with several requirements, including SAM registration, completion of specific sections of the solicitation, and submission of necessary documents. The contract stipulates maintenance, installation, and consumables for various copier models, ensuring machines are operational and providing service quality. The contractors must manage the delivery and training on equipment use, maintain an inventory of produced copies, and address any issues like malfunctioning devices promptly. Key points include performance guarantees, a requirement for contractor personnel approval by the Embassy, and a clear structure for invoicing and payments. The performance period will start in February 2025 for one year, with options to renew for up to four additional years. The RFQ also includes specific requirements related to equipment capabilities, pricing models based on copy volume, and contractual compliance with federal regulations. This initiative reflects the government's efforts to streamline office operations while engaging reliable contractors for essential services.
    Lifecycle
    Title
    Type
    GUATEMALA - PHOTOCOPIER SERVICES AND EQUIPMENT
    Currently viewing
    Presolicitation
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