J065--INTENT TO SOLE SOURCE | PREVENTATIVE MAINTENANCE | GE HEALTHCARE CARESTATION 650 ANESTHESIA DELIVERY SYSTEMS AND VAPORIZERS | WASHINGTON DC VAMC | 688-25-3-078-0111
ID: 36C24525Q0578Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/371ab3ef8b8e411d9f1ca8d9c6f4309a/view
Timeline
    Description

    The Department of Veterans Affairs is seeking a contractor for sole source preventative maintenance services for proprietary GE Healthcare Carestation 650 anesthesia delivery systems and their associated vaporizers at the Washington DC Veterans Affairs Medical Center (VAMC). The contractor will be responsible for providing all necessary labor, tools, parts, and materials, ensuring compliance with manufacturer guidelines to maintain equipment efficacy and safety. This initiative underscores the federal commitment to high standards in healthcare equipment maintenance within VA facilities, emphasizing quality assurance and adherence to safety regulations. Interested vendors, particularly service-disabled veteran-owned and other small businesses, must submit their business information and capabilities statement by June 13, 2025, to Patricia Thai at Patricia.Thai@va.gov for consideration.

    Point(s) of Contact
    Patricia ThaiContract Specialist
    Patricia.Thai@va.gov
    Files
    Title
    Posted
    36C24525Q0578.docx
    The Washington DC Veterans Affairs Medical Center (VAMC) intends to issue a sole source contract for preventative maintenance on proprietary GE Healthcare Carestation 650 anesthesia delivery systems and vaporizers. The contractor will be responsible for providing all necessary resources, including labor and equipment, for service and maintenance. This announcement serves as a market research tool rather than a solicitation, and no responses will be provided to vendors who submit inquiries. Interested parties, particularly service-disabled veteran-owned and other small businesses, must submit documentation proving their technical capabilities if they wish to dispute the sole source determination. Vendors are required to provide their business information, including socio-economic status, and capabilities statement. The announcement specifies that the response deadline is June 13, 2025, and emphasizes compliance with contracting regulations, particularly for veteran-owned businesses. The notice aims to streamline acquisition processes while ensuring that qualified vendors have an opportunity to demonstrate their capabilities, although a sole source award is anticipated.
    SOW.pdf
    The Medical Equipment Support Contract (688-25-3-078-0111) focuses on providing preventative and corrective maintenance for five Carestation 650 anesthesia machines and their vaporizers at the Washington DC VA Medical Center. Services must be performed by the original equipment manufacturer, GE Healthcare, ensuring adherence to manufacturer guidelines to maintain equipment efficacy and safety. The contract includes all necessary labor, tools, parts, and materials for maintenance, requiring the use of OEM-certified components. Contractors must ensure timely responses to service calls and maintain patient confidentiality, while also following OSHA regulations and VA policies on safety and security. Invoicing for services must meet specific criteria and services beyond the contract require prior approval from the Contracting Officer. The contract emphasizes quality assurance, including verification tests post-service and necessary documentation, ensuring that all repairs and maintenance are thoroughly reported. This initiative highlights the federal commitment to maintaining high standards for healthcare equipment within VA facilities.
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