7A20--VA-25-00082628 - Qgenda Clinical-call Scheduling and Advanced Automated Provider Scheduling Software (New Requirement)
ID: 36C10B25Q0497Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - APPLICATION DEVELOPMENT SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A20)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/opp/39783f0048f346ffa5f35539a18bbd89/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for the acquisition of Qgenda Clinical-call Scheduling and Advanced Automated Provider Scheduling Software, aimed at enhancing scheduling efficiency across various medical departments at the Minneapolis VA Medical Center. This procurement is designed to streamline workforce management and on-call scheduling, ensuring compliance with federal regulations such as the Federal Information Security Management Act (FISMA) and FedRAMP requirements. The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), with a response deadline of August 7, 2025, at 12 PM Eastern Time. Interested vendors can contact Contract Specialist Kevin Andujar at kevin.andujar@va.gov or by phone at 848-377-5264 for further details.

    Point(s) of Contact
    Kevin AndujarContract Specialist
    (848) 377-5264
    kevin.andujar@va.gov
    Files
    Title
    Posted
    36C10B25Q0497.docx
    The presolicitation notice announces a new requirement for the acquisition of Qgenda Clinical-call Scheduling and Advanced Automated Provider Scheduling Software by the Department of Veterans Affairs. The solicitation number is 36C10B25Q0497, with a response deadline set for August 7, 2025, at 12 PM Eastern Time. This request is designated for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and falls under the Product Service Code 7A20 and NAICS Code 541519. The contracting office is located in Eatontown, NJ, and additional documents related to the request for information (RFI) on the software are referenced but not included in this notice. This notice serves as a preliminary announcement to inform potential bidders about the upcoming solicitation and its requirements, anticipating formal proposals and responses to follow.
    P02 - Request for Information - QGenda Scheduling Software.docx
    The US Department of Veterans Affairs (VA) has issued a Request for Information (RFI) regarding the procurement of Qgenda Scheduling Software intended for use across various medical departments at the Minneapolis VA Medical Center. This RFI seeks to gather information from qualified vendors to assess capabilities, industry best practices, and specific insights about the software, which must integrate workforce management with on-call scheduling while accommodating the unique needs of different medical specialties. Vendors are informed that this is an informational request, and no proposals or quotes will be reviewed at this stage. Companies interested in responding must provide detailed identification information and confirm compliance with various federal acquisition regulations. The RFI specifies that all vendor responses must be concise and only address the services required, with a page limit imposed. Responses are due by August 07, 2025, and must be submitted via email to designated VA contacts. The document emphasizes that responding to the RFI is voluntary and does not guarantee future contract opportunities.
    RFI - Product Description.docx
    The Minneapolis VA Health Care System is issuing a Request for Proposal (RFP) for the procurement of Qgenda Scheduling Software to streamline scheduling across various departments, including Radiology, Anesthesiology, and the Emergency Department at the Minneapolis VA Medical Center. The software will manage the healthcare workforce in a unified, cloud-based platform, supporting the distinct scheduling requirements of different medical specialties. The contractor is required to offer dedicated support, conduct joint inspections post-installation, and rectify identified deficiencies before final acceptance by the VA. The RFP outlines specific deliverables, including compliance with the Federal Information Security Management Act (FISMA) and FedRAMP requirements. The contractor must submit documents such as the FedRAMP System Security Plan (SSP) and 3PAO Security Assessment Plan within set timeframes after contract award. Continuous monitoring and monthly reporting will also be mandated to ensure compliance and security. This procurement illustrates the VA's commitment to enhancing operational efficiency and safety while adhering to federal regulations. By utilizing Qgenda Software, the VA aims to improve scheduling processes critical to patient care and workforce management across its healthcare facilities.
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