NEC - garbage collection park
ID: 19BE2025Q0005Type: Combined Synopsis/Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BRUSSELSWASHINGTON, DC, 20520, USA

NAICS

Solid Waste Collection (562111)

PSC

HOUSEKEEPING- TRASH/GARBAGE COLLECTION (S205)

Original Source

https://sam.gov/opp/ef67d9831ce24229944a2013d6a29ac7/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Brussels, is seeking qualified contractors to provide scheduled garbage collection services at the New Embassy Compound (NEC) in Brussels, Belgium. The contract entails a firm fixed price for a base year of service, with the possibility of four additional one-year renewals, requiring the contractor to manage waste collection twice weekly and maintain cleanliness in designated outdoor areas while adhering to local regulations. This procurement is critical for ensuring efficient waste management and upholding the Embassy's standards for public representation and operational efficiency. Interested contractors must submit their proposals electronically to BrusselsBids@state.gov by the specified deadlines, and a pre-quotation site visit is scheduled for May 27, 2025, at 11:00 AM local time.

    Point(s) of Contact
    Andrew Malandrino
    BrusselsBids@state.gov
    Michael Abrahams
    BrusselsBids@state.gov
    Files
    Title
    Posted
    19BE2025Q0005 - Question Answer Form.pdf
    The document presents a Q&A form related to the solicitation number 19BE2025Q0005 for the NEC Parc Garbage Collection project. It clarifies that there is no incumbent contract since this is the initial solicitation. The work will occur at the park and basketball court linked to the building at Court Saint Michel 40/60 in Etterbeek. A visual coverage map for the litter patrol and trash bin collection is included as an attachment. Importantly, there is no minimum time required for the work scope, as the project follows a performance-based contract model. The area measurement in square meters is deemed irrelevant, with the suggestion to use Google Maps for estimation. This document serves as a formal communication tool during an RFP process, ensuring transparency and addressing potential contractor inquiries for the project.
    19BE2025Q0005 - RFQ.pdf
    The U.S. Embassy Brussels issued solicitation number 19BE2025Q0005 for garbage collection services at the New Embassy Compound. The contract includes a base year of service, starting upon notice to proceed and extending for 12 months, with four optional renewal years. The contractor is responsible for providing all necessary labor, materials, and equipment for waste management, adhering to a quality assurance plan monitored by the Contracting Officer’s Representative (COR). Services require twice-weekly emptying of garbage bins and maintaining the overall cleanliness of designated outdoor areas. Compliance with local laws, including insurance requirements and VAT regulations, is mandated. The contractor must ensure proper conduct among employees, wear uniforms, and report labor disputes. The document outlines essential clauses, including performance standards, insurance requirements, and provisions for evaluating contractor performance. It aims to secure reliable and efficient waste management services while upholding the Embassy's standards for cleanliness and public representation. The structure includes sections detailing the scope of work, contract clauses, evaluation factors, and essential representations and certifications. This solicitation reflects the Embassy's commitment to maintaining a high standard of operational efficiency.
    CERTIFICATION FEDERAL A-D LAW.pdf
    The document outlines the Certification Regarding Compliance with Applicable Federal Anti-Discrimination Law, mandated for all contractors working with the U.S. Department of State. It requires contractors to certify their adherence to federal anti-discrimination laws and to confirm that they do not run any Diversity, Equity, and Inclusion (DEI) programs that contravene these laws. The certification is deemed significant for the government's payment decisions and is subject to the False Claims Act. Contractors must read the certification, check the applicable compliance boxes, and provide their name, title, signature, and contract solicitation number to the designated Contracting Officer. This document emphasizes the importance of legal compliance in governmental contracting and highlights the consequences of false claims by requiring an authoritative signature from the contractor’s representative. The aim is to ensure that public funds are properly disbursed only to those compliant with relevant laws, thereby reinforcing the government's commitment to upholding anti-discrimination regulations in contractual agreements.
    EXPERIENCE AND PAST PERFORMANCE Form - Commercial Items.pdf
    The document outlines key provisions related to the Experience and Past Performance section of a solicitation, specifically for Solicitation Number 19BE2025Q0005. It requires the offeror to provide essential customer details, including the name and address, contact personnel's phone numbers, and the relevant contract number. Additionally, the offeror must describe the nature of the work performed, detailing specific responsibilities and any ongoing or recent litigation within the last five years. This section is critical in assessing the qualifications and reliability of potential contractors, ensuring they meet the project requirements and can demonstrate a sound history of performance. The document serves as a foundational component of the federal RFP process, focusing on evaluating past experiences and ensuring compliance with regulatory standards.
    QUESTION SUBMISSION FORM.pdf
    The document pertains to a sensitive but unclassified solicitation for the NEC Parc Garbage Collection project, identified by Solicitation Number 19BE2025Q0005. It provides a framework for prospective contractors to submit questions regarding the solicitation via email to a designated address, with a deadline set for close of business on May 28, 2025. The submission form requires input related to the company name, title, specific solicitation section and paragraph numbers, the subject of the question, and the submitter’s email address. This structured approach facilitates clear communication between the government and interested bidders, ensuring that all inquiries related to the project are documented and addressed in a timely manner. The purpose of this document aligns with the norms of federal Requests for Proposals (RFPs), aiming to foster transparency and thorough understanding of project requirements among vendors seeking government contracts.
    Lifecycle
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    NEC - garbage collection park
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    Combined Synopsis/Solicitation
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