J046--SPS Annual RO and Filter Service Contract
ID: 36C24126Q0011Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Water Supply and Irrigation Systems (221310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- WATER PURIFICATION AND SEWAGE TREATMENT EQUIPMENT (J046)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/5920057ed8124dd6b8d4a558794e355a/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking quotes for the SPS Annual Reverse Osmosis (RO) and Filter Service Contract at the Togus VA Medical Center (VAMC) in Augusta, Maine. This procurement, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), encompasses a base year and four option years for essential maintenance services, including quarterly carbon filter and anti-scalant replenishment, monthly DI sock replacements, and annual disinfection and filter replacements. The contract is critical for ensuring the operational integrity of the RO water system used in the healthcare facility, with an annual allowance of $20,000 for urgent repairs. Interested vendors must submit their quotes by November 2, 2025, at 11:59 PM EST, and can direct inquiries to Contract Specialist Kenya R. Mitchell at Kenya.Mitchell1@va.gov or David Valenzuela at David.Valenzuela2@va.gov.

    Point(s) of Contact
    Kenya R MitchellContract Specialist
    (860) 666-6951
    Kenya.Mitchell1@va.gov
    Files
    Title
    Posted
    36C24126Q0011 0001.docx
    This document is an amendment to a combined synopsis/solicitation (RFQ 36C24126Q0011) for an annual RO and filter service contract for the SPS Department at Togus VAMC in Augusta, Maine. The solicitation, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under NAICS code 221310 ($41 Million size standard) and FSC/PSC J046, seeks quotes for a base year and four option years of service. The scope includes quarterly carbon filter and anti-scalant replenishment, monthly DI sock replacement, and annual disinfection, filter cartridge, UV bulb, vent filter, and RO membrane replacements, plus an annual allowance for urgent repairs. Quotes will be evaluated based on price, technical capability, past performance, and certification, with award going to the technically acceptable offer with the lowest evaluated price. Submissions are due by November 2, 2025, at 11:59 PM EST.
    36C24126Q0011.docx
    The Department of Veterans Affairs (VA) is soliciting quotes for an Annual Reverse Osmosis (RO) and Filter Service Contract for the Togus VAMC in Augusta, Maine. This combined synopsis/solicitation, set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), is issued as an RFQ under NAICS code 221310. The contract includes a base year and four option years, covering quarterly carbon filter and anti-scalant replenishment, monthly DI sock replacement, and annual disinfection, filter replacements, UV bulb replacement, and RO membrane replacements. An annual allowance of $20,000 is also included for urgent repairs. Quotes are due by October 29, 2025, 5:00 PM EST, and will be evaluated based on price, technical capability, past performance, and certification, with the award going to the technically acceptable, lowest-priced offer.
    Attachment 1.pdf
    This amendment to solicitation 36C24126Q0011-SPS schedules a mandatory site visit for Tuesday, October 28, 2025, at 10:00 AM at the Togus VAMC, B202, 2nd Floor Engineering, with Karen Ainsworth as the POC. It also addresses contractor questions regarding the Annual RO-TOGUS, ME project. Key clarifications include: replacement parts must adhere to provided model numbers; contractors are responsible for isolating and draining the tank; VA will handle post-service water testing; VA will provide a rough system flow diagram, but contractors must verify specifics in the field. Delivery of materials for the hospital will be to VAME at 1 VA Center, MDP 185A, Augusta, ME 04330 during administrative hours, while contractor-utilized materials must be brought by the bidder. Contractors must transport neutralized disinfection water and dispose of used membranes, filters, and UV bulbs offsite, providing documentation for proper disposal; UV lights are classified as universal waste. No alternative components will be accepted, and all replacement parts must match the specified part/model numbers.
    PRICE SCHEDULE.xlsx
    This government file outlines a recurring service requirement for the maintenance of a Sterile Processing Service (SPS) Reverse Osmosis (RO) water system, likely for a healthcare facility such as VAME. The scope of work spans a base year and four option years, detailing specific labor and materials needed for quarterly, monthly, and annual replacements and services. Key maintenance tasks include quarterly replacement of carbon filters, monthly replacement of DI socks, annual disinfection of the water storage tank and distribution lines, and annual replacement of absolute endotoxin filter cartridges, UV bulbs, composite vent filters, and RO membranes. Each item is listed with a quantity of one for each year, indicating a consistent and critical ongoing maintenance schedule. The document serves as a clear breakdown of the services required, with all unit prices and net costs currently listed as zero, suggesting it is a solicitation or a preliminary scope of work awaiting pricing proposals.
    Lifecycle
    Title
    Type
    J046--SPS Annual RO and Filter Service Contract
    Currently viewing
    Combined Synopsis/Solicitation
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