Army Special Event Hotel Support
ID: W9124J-25-R-MOHAType: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-FDO FT SAM HOUSTONFORT SAM HOUSTON, TX, 78234-1361, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/79e55d16669a4219b344c9f6e7fdb277/view
Timeline
    Description

    The Department of Defense, through the Army, is seeking qualified contractors to provide hotel support services for a series of special events honoring Medal of Honor recipients in Arlington, Virginia. The contractor will be responsible for delivering comprehensive services, including local hotel accommodations, secure venues for receptions, and various meeting spaces, with a focus on accessibility and security for up to 200 attendees. This procurement is crucial for ensuring a dignified and secure environment for the events, which will take place over several weeks and require meticulous planning and execution. Interested parties must submit a capability statement by October 11, 2024, and can contact Michael B. Aguilar or Ralph M. Bowie for further information regarding the solicitation and requirements.

    Files
    Title
    Posted
    Medal of Honor Hotel PWS 2024_2028 V 1 KS.docx
    The Performance Work Statement (PWS) outlines requirements for hosting the Army Special Event, which honors Medal of Honor recipients with a weeks-long series of formal events in Washington D.C. The contractor is tasked with providing a high-quality venue conducive to secure interactions and ceremonial activities, including a reception for up to 200 guests. Specific requirements include ensuring close proximity to the Pentagon, offering adequate room and facilities, comprehensive security measures, and necessary catering services. The contract spans an initial base period of four years, emphasizing quality control and compliance with safety standards, particularly regarding food and water security. The contractor must provide detailed inventories, meeting spaces, and amenities, alongside logistical support for transportation and guest accommodations. Emphasis is placed on the protection and comfort of attendees, addressing potential stress or medical conditions related to the honored veterans. The document stipulates that the contractor shall work closely with Army representatives to ensure all specifications are met and that service completion aligns with stringent quality thresholds, which will be monitored through established performance assessments.
    Sources Sought Notice (W9124J-25-R-MOHA).docx
    The Army's Sources Sought Synopsis (Solicitation Number: W9124J-25-R-MOHA) is seeking information on hotel support services for events involving Medal of Honor recipients, managed by the Office of the Administrative Assistant to the Secretary of the Army. This request is intended solely for market research purposes and does not obligate the government to procure goods or services. The services required include local hotel accommodations, secure venues for receptions, and various meeting spaces near the Pentagon, with accessibility and security provisions for up to 200 individuals. Responses to this notice should focus on the capabilities of interested hotel service providers, particularly those categorized as small businesses or eligible under specific socioeconomic programs. The anticipated contract includes a base year and four option years, and interested firms must submit a capability statement addressing specific questions outlined in the notice. Submissions are due by October 11, 2024. The solicitation emphasizes the importance of ensuring competitive participation by small businesses in the contracting process while highlighting existing federal regulations and guidelines regarding subcontracting and competition.
    Lifecycle
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    Army Special Event Hotel Support
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