The Performance Work Statement (PWS) outlines requirements for hosting the Army Special Event, which honors Medal of Honor recipients with a weeks-long series of formal events in Washington D.C. The contractor is tasked with providing a high-quality venue conducive to secure interactions and ceremonial activities, including a reception for up to 200 guests. Specific requirements include ensuring close proximity to the Pentagon, offering adequate room and facilities, comprehensive security measures, and necessary catering services. The contract spans an initial base period of four years, emphasizing quality control and compliance with safety standards, particularly regarding food and water security. The contractor must provide detailed inventories, meeting spaces, and amenities, alongside logistical support for transportation and guest accommodations. Emphasis is placed on the protection and comfort of attendees, addressing potential stress or medical conditions related to the honored veterans. The document stipulates that the contractor shall work closely with Army representatives to ensure all specifications are met and that service completion aligns with stringent quality thresholds, which will be monitored through established performance assessments.

The Army's Sources Sought Synopsis (Solicitation Number: W9124J-25-R-MOHA) is seeking information on hotel support services for events involving Medal of Honor recipients, managed by the Office of the Administrative Assistant to the Secretary of the Army. This request is intended solely for market research purposes and does not obligate the government to procure goods or services. The services required include local hotel accommodations, secure venues for receptions, and various meeting spaces near the Pentagon, with accessibility and security provisions for up to 200 individuals. Responses to this notice should focus on the capabilities of interested hotel service providers, particularly those categorized as small businesses or eligible under specific socioeconomic programs. The anticipated contract includes a base year and four option years, and interested firms must submit a capability statement addressing specific questions outlined in the notice. Submissions are due by October 11, 2024. The solicitation emphasizes the importance of ensuring competitive participation by small businesses in the contracting process while highlighting existing federal regulations and guidelines regarding subcontracting and competition.