VANG FY25 Youth Camp Meals
ID: W912LQ25QA009Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N5 USPFO ACTIVITY VA ARNGRICHMOND, VA, 23297-0000, USA

NAICS

Caterers (722320)

PSC

HOUSEKEEPING- FOOD (S203)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/38af59fd31de4c16b354ef71d651f29e/view
Timeline
    Description

    The Department of Defense, specifically the Virginia Army National Guard, is soliciting quotes for catering services to provide meals during a Youth Camp at Camp Pendleton, Virginia Beach, from July 26 to August 1, 2025. The contractor will be responsible for delivering high-quality, nutritious meals, including breakfast, lunch, dinner, snacks, and beverages, while adhering to health regulations and dietary preferences. This procurement is significant as it supports the well-being of youth participants and emphasizes the inclusion of small businesses, with a total contract value estimated at approximately $9 million. Interested vendors must submit their quotes electronically by June 23, 2025, and ensure active registration in the System for Award Management (SAM) to be eligible for consideration; for further inquiries, contact Matthew Guyer at matthew.c.guyer.civ@army.mil or Rebecca Fowler at rebecca.l.fowler6.civ@army.mil.

    Point(s) of Contact
    Matthew Guyer
    matthew.c.guyer.civ@army.mil
    Rebecca Fowler
    rebecca.l.fowler6.civ@army.mil
    Files
    Title
    Posted
    PWS FY25 Youth Camp Food 20MAR2025.docx
    The Performance Work Statement (PWS) outlines the requirements for the Virginia National Guard's catering services at their Youth Camp at Camp Pendleton, Virginia, from July 26 to August 1, 2025. The contractor is tasked with providing personnel, equipment, and high-quality, nutritious meals (breakfast, lunch, dinner, snacks, and juice) prepared off-site and served at the facility. The PWS details meal counts, dietary options, and preparation standards, including compliance with health regulations and quality control measures. Key requirements include submitting a catering menu 10 days before the event, ensuring food safety and sanitation, maintaining a stable workforce, and adhering to security measures for accessing the military facility. All meals must accommodate allergens and dietary preferences, with oversight from a designated Contracting Officer Representative (COR). The contractor must also maintain intensive documentation of meal preparation and temperature logs and participate in quality assurance evaluations during the contract period. This document is part of the federal RFP process, emphasizing the importance of quality and compliance in government food services.
    Solicitation - W912LQ25QA009.pdf
    The Women-Owned Small Business (WOSB) solicitation outlines a Request for Quotes (RFQ) for catering services during a Youth Camp organized by the Virginia Army National Guard, running from July 26 to August 1, 2025. The contract amounts to approximately $9 million and specifies the provision of breakfast, lunch, dinner, snacks, and beverages for camp attendees. Key details include itemized meal counts, delivery schedules, and specific service requirements. Vendors must hold an active registration in the System for Award Management (SAM) and are encouraged to submit alternative meal plans, considering current food supply chain issues. The government intends to award the contract primarily to the lowest priced offeror that meets the stated requirements, with multiple awards not being considered. Bidders must submit their quotes electronically by June 23, 2025, along with proposed pricing for all contract line-item numbers and ideally, catering menus. The solicitation incorporates federal regulations regarding transparency and fair practices in contracting, particularly emphasizing participation from small businesses. Overall, this solicitation aims to ensure a robust, inclusive procurement process while catering to specific logistical needs for the camp duration.
    WAGE DETERMINATION Virginia Beach 4JUN2025.pdf
    The document is a Wage Determination under the Service Contract Act by the U.S. Department of Labor, establishing minimum wage rates for various occupational classifications in specific regions of North Carolina and Virginia. It outlines two executive orders affecting wage requirements based on contract award dates: Executive Order 14026 mandates a minimum wage of $17.75 per hour for contracts from January 30, 2022, while Executive Order 13658 requires at least $13.30 per hour for certain earlier contracts. The file specifies detailed wage rates and required fringe benefits for numerous occupations, including administrative, automotive, healthcare, and technical roles. Coverage includes both hourly wages and additional entitlements like health benefits and paid leave. Importantly, it mandates adherence to wage rules and establishes a conformance process for unlisted occupational classifications. The key function of the document is to provide guidance on wage compliance for federal contracts, ensuring fair compensation for workers and standardizing labor costs across government contractors. It underscores the federal commitment to worker protections and accurate compensation practices within public procurement contexts.
    Lifecycle
    Title
    Type
    VANG FY25 Youth Camp Meals
    Currently viewing
    Solicitation
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