Surface Plate Calibration System
ID: FA226325Q0007Type: Combined Synopsis/Solicitation
AwardedAug 22, 2025
$2.6M$2,627,145
AwardeeHAMAR LASER INSTRUMENTS, INC. Danbury CT 06810 USA
Award #:FA226325D0005
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA2263 AFLCMC ROMK AFMETCALHEATH, OH, 43056-6116, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

ELECTRICAL AND ELECTRONIC PROPERTIES MEASURING AND TESTING INSTRUMENTS (6625)

Original Source

https://sam.gov/opp/ceb5910db3cd48388602aa0f58882c83/view
Timeline
    Description

    The Department of Defense, specifically the Air Force, is seeking proposals for a Surface Plate Calibration System under solicitation number FA226325Q0007. The procurement aims to acquire both proposal evaluation units and production units, with an estimated total of 84 units to be delivered over a five-year period, emphasizing the need for new, commercially available items that meet specific technical requirements. This calibration system is crucial for ensuring the accuracy of measurements in various defense applications, adhering to established standards for operational effectiveness. Interested offerors must submit their proposals electronically by May 29, 2025, and can direct inquiries to Christine Patterson at christine.patterson.1@us.af.mil.

    Point(s) of Contact
    Christine Patterson
    christine.patterson.1@us.af.mil
    Files
    Title
    Posted
    1 - PD Surface Plate Calibration System 25M-246A-DI.pdf
    The document outlines the Purchase Description for a Surface Plate Calibration System (SPCS) intended to measure the flatness of surface plates according to ASME B89.3.7 Grade AA specifications. The SPCS can be either an Electronic Leveling System (ELS) or a Geometry Laser Surface Plate System (GLSPS). Key features include requirements for calibration capabilities, communication protocols (wired and wireless adhering to cyber security standards), and specifications for user interface and ancillary equipment. The system must operate effectively within defined environmental conditions and include a durable storage case. Safety, operational health, and warranty provisions also form part of the requirements. A comprehensive operator's manual and service guidelines must accompany the SPCS, ensuring users are informed of operational procedures and safety protocols. The document serves as a detailed guideline for potential suppliers responding to an RFP, ensuring compliance with government standards and operational needs.
    2 - Data Requirements.pdf
    The document outlines a government file pertaining to federal and state/local Requests for Proposals (RFPs) and grants. It serves as a guide for entities applying for funding or contract opportunities, emphasizing the structured process necessary for successful submission. Key aspects include eligibility criteria, proposal requirements, evaluation processes, and compliance regulations. It details the alignment of proposed projects with federal and state objectives, encouraging innovative approaches to address community needs. Additionally, the document highlights the importance of clear communication, accuracy in proposals, and adherence to deadlines to enhance the likelihood of securing funding. Furthermore, it underscores the government’s commitment to transparency and fair competition among applicants. This file is essential for potential contractors or organizations seeking to navigate the complexities of grants and RFPs while fostering meaningful contributions to public service initiatives.
    3 - Anticipated Delivery Locations.pdf
    The document outlines the anticipated delivery locations for the Surface Plate Calibration System under Request for Proposal FA226325Q0007. It serves to assist potential offerors in estimating the cost of shipping to the various sites, designated as FOB Destination. The list includes numerous Air Force Bases (AFBs) and National Guard Bases across the United States, such as Andrews AFB in Maryland, Eglin AFB in Florida, and Wright-Patterson AFB in Ohio. The attachment notes that the list is subject to change and may not reflect all addresses that will be finalized with each delivery order post-award. The essential purpose of the document is to aid bidders in accurately calculating transportation costs related to their proposals, thereby enhancing their competitive edge.
    4 - Section L - Instructions to Offerors.pdf
    The document serves as an addendum to Solicitation Number FA226325Q0007, detailing instructions for offerors submitting proposals for commercial items. Proposals must adhere closely to set guidance, demonstrating compliance with the Purchase Description while providing clear, concise, and detailed information that substantiates claims made. Offerors are reminded that only new, commercially available items are acceptable, with all submissions needing to be received by the specified deadline of May 29, 2025. The government aims for competitive pricing but may request additional data if sufficient competition is not evident. Proposals will be evaluated over a 90-day period, during which units submitted may require transportation for field testing. The document outlines submission protocols via DoD SAFE, clarifies formats, and requires complete pricing and contract information. Exceptions to solicitation requirements must be justified, and any revisions to proposals must be distinctly marked. Overall, this addendum guides potential offerors through compliance and procedural requirements, essential for effective evaluation and contract award processes.
    5 - Section M - Evaluation.pdf
    The document outlines the solicitation number FA226325Q0007 for a firm fixed-price contract through Simplified Acquisition Procedures. The U.S. Government, specifically the Air Force, seeks proposals that conform to specified requirements and best demonstrate value, with an emphasis on technical performance over pricing. A single contract is anticipated for the AFMETCAL Program, and the evaluation process will include factors such as technical compliance and price completeness. Proposals must meet essential solicitation requirements; if any proposal is deemed grossly deficient, it may be excluded from consideration. The Government will assess technical capabilities in two subfactors: compliance with Purchase Description requirements and any additional value offered. Price evaluations will consider aspects like completeness and reasonableness. Offerors are encouraged to submit their best proposals initially, as discussions may not occur post-submission. Overall, the document emphasizes the need for compliance and high-quality proposals to secure contract awards, reflecting competitive government procurement practices.
    6 - Total Evaluated Price Worksheet.pdf
    The document outlines a Request for Proposal (RFP) for a Surface Plate Calibration System, referencing solicitation number FA226325Q0007. It details the requirements for various components, including a Proposal Evaluation Unit and multiple production units, with specified quantities and timelines across fiscal years 2025 to 2029. The project has a five-year Indefinite Delivery Indefinite Quantity (IDIQ) framework, estimating a total of 84 units to be purchased over this period, with a minimum order requirement of five units. The RFP emphasizes firm-fixed pricing for contract line items and establishes that evaluation of the proposals will not obligate the government to place delivery orders. A Total Evaluated Price (TEP) worksheet is included for bidders to complete, which plays a crucial role in the evaluation process as dictated by FAR 52.212-2. This documentation serves as a critical tool for ensuring compliance and transparency in procurement while facilitating government purchasing needs effectively.
    Solicitation - FA226325Q0007.pdf
    The Women-Owned Small Business (WOSB) solicitation document outlines an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Surface Plate Calibration Systems. The solicitation number FA226325Q0007 aims to procure both proposal evaluation and production units over a five-year period, with a minimum order of five units and a maximum estimated quantity of 84. The proposal evaluation unit must be delivered by the proposal due date, with subsequent production units required to be shipped bi-monthly after contract award. The document details pricing arrangements, delivery schedules, inspection protocols, and acceptance criteria while emphasizing the necessity for compliance with the Federal Acquisition Regulation (FAR). Payment will be facilitated through the Wide Area Workflow system upon successful acceptance testing. Notably, the contract is designed to support economically disadvantaged women-owned businesses and includes various clauses addressing labor standards, subcontracting plans, and compliance with government policies. This solicitation demonstrates the government's commitment to fostering diversity in federal contracting while ensuring the procurement of specialized calibration systems essential for operations.
    Lifecycle
    Title
    Type
    Surface Plate Calibration System
    Currently viewing
    Award
    Surface Plate Calibration System
    Combined Synopsis/Solicitation
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