VAARNG Ice and Reefer Trailer Requirement FY25
ID: W912LQ25QA004Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7N5 USPFO ACTIVITY VA ARNGRICHMOND, VA, 23297-0000, USA

NAICS

Ice Manufacturing (312113)

PSC

BEVERAGES, NONALCOHOLIC (8960)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e7ec20c307c945e8a8421219949c1cfb/view
Timeline
    Description

    The Department of Defense, through the USPFO Activity Virginia Army National Guard, intends to issue a sole-source contract for ice and reefer trailers required for the 116th Infantry Brigade Combat Team's Annual Training scheduled from June 6 to June 27, 2025. The procurement involves providing bags of crushed ice and reefer trailers to store the ice, with Holiday Ice Inc. identified as the sole vendor capable of fulfilling this requirement due to its status on the approved list of suppliers for Armed Forces Procurement. This acquisition is critical for ensuring the proper storage and availability of ice during the training period, and interested parties may submit evidence of alternative sources to Matthew Guyer or Wesley Spencer via email. The contract will be awarded without further notice if no affirmative responses are received, and the NAICS code for this requirement is 312113, with a size standard of 750 employees.

    Point(s) of Contact
    Matthew Guyer
    matthew.c.guyer.civ@army.mil
    Wesley Spencer Jr.
    wesley.spencer4.civ@army.mil
    Files
    Title
    Posted
    Limited Competition Justification 116th FY25 Ice and Reefer KO Signed 14JAN2024_Redacted.pdf
    The VAARNG 116th IBCT has submitted a justification for a sole-source contract totaling $100,740 to acquire up to 228,640 lbs. of ice and eight reefer trailers for an Exportable Combat Training Exercise at Ft. Barfoot, scheduled for June 2025. Due to regulations mandating the use of authorized vendors for food supply, only Holiday Ice is capable of fulfilling the requirement, as their only competitor, Reddy Ice, has historically failed to meet demands and has not responded to inquiries. The justification maintains that limited competition is necessary to comply with procurement regulations and vendor availability.
    Lifecycle
    Title
    Type
    VAARNG Ice and Reefer Trailer Requirement FY25
    Currently viewing
    Special Notice
    Similar Opportunities
    Snow and Ice Removal Services in Support of U.S. Army Reserve Center in Parkersburg, WV
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Reserve Center, is seeking qualified contractors to provide snow and ice removal services at the PFC Reynolds U.S. Army Reserve Center in Parkersburg, West Virginia. The requirement includes a Firm Fixed Price contract for non-personal snow and ice removal services for a 12-month period, with four additional option years, necessitating a two-hour response time for snow removal notifications and adherence to various federal, state, and local regulations. This service is critical for maintaining safety and accessibility at the facility during winter months. Interested parties must submit their capability statements and relevant information to Nancy Zeng at nancy.m.zeng.civ@army.mil by December 17, 2025, at 1:00 PM EST, as this notice is a Sources Sought and not a solicitation for proposals.
    41--REFRIGERATION SYSTE
    Dept Of Defense
    The Department of Defense, through the Defense Logistics Agency (DLA Troop Support), is seeking quotes for the procurement of refrigeration systems, specifically for National Stock Number (NSN) 4130014279586. The requirement includes the delivery of two units to the USS Harpers Ferry LSD 49, with a delivery deadline of five days after award. These refrigeration systems are critical for maintaining operational efficiency and environmental control in military applications. Interested vendors must submit their quotes electronically, as hard copies of the solicitation will not be provided, and any inquiries should be directed to the buyer via email at DibbsBSM@dla.mil.
    SYNOPSIS-Kitchen Equipment (Refrigerated Merchandiser Equipment, Ice Box, Back Bar Refrigerated Box )
    Dept Of Defense
    The Department of Defense, through the Mission and Installation Contracting Command Installation Contracting Office in West Point, NY, is seeking proposals for kitchen equipment, specifically refrigerated merchandiser equipment, ice boxes, and back bar refrigerated boxes. This procurement aims to fulfill a design and installation requirement for kitchen facilities, emphasizing the need for businesses to be registered as GSA Contract Holders to be eligible for award. The equipment is crucial for food preparation and service operations within military installations, ensuring efficient and safe food handling. The solicitation is expected to be issued in electronic format around December 15, 2025, and interested parties should monitor the UNISON marketplace for updates. For further inquiries, potential bidders can contact Ignacio Cordova at ignacio.j.cordova2.civ@army.mil or by phone at 520-687-8204.
    Specialized Shipping & Storage Containers
    Dept Of Defense
    The Department of Defense, specifically the U.S. Army Contracting Command - Detroit Arsenal, is planning to award a sole source contract for specialized shipping and storage containers from Hardigg Industries, LLC. The procurement involves an estimated quantity of 198 shipping and storage containers, identified by NSN 8145-01-535-5579 and part number 16776-101, which are essential for the secure transport and storage of military equipment. The solicitation is expected to be released in four to six weeks, and interested contractors must be registered in the System for Award Management (SAM) to participate. For further inquiries, David Joley, the Contract Specialist, can be contacted at david.s.joley.civ@army.mil or by phone at 571-588-9341.
    FY26 Class 1 Rations (VANG)
    Dept Of Defense
    The Virginia Army National Guard (VAARNG) is preparing to issue a Request for Quote (RFQ) for the procurement of raw subsistence and rations to support various training activities throughout the Commonwealth of Virginia. This contract will require the selected vendor to provide all necessary personnel, equipment, tools, materials, and supervision for the delivery of meal kits and subsistence items, which will be awarded as a single-award Indefinite Delivery Contract (IDC) with specific delivery orders issued during the contract's duration. The procurement is classified under NAICS code 311991 for Perishable Prepared Food Manufacturing and is open to both large and small businesses. Interested vendors should note that the RFQ is expected to be posted on the System for Award Management (SAM) website around November 19, 2025, with quotes due by December 19, 2025. For further inquiries, vendors can contact David A. Pickard at david.a.pickard.civ@army.mil.
    Snow and Ice Removal Services in Support of U.S. Army Reserve Center in Kingwood, WV
    Dept Of Defense
    The Department of Defense, through the U.S. Army Contracting Command - New Jersey, is seeking qualified contractors to provide snow and ice removal services at the Preston County U.S. Army Reserve Center in Kingwood, West Virginia. The requirement includes a Firm Fixed Price contract with a 12-month base period and four optional 12-month periods, necessitating contractors to clear designated areas such as parking lots, sidewalks, and hydrants to safe conditions within a two-hour response time. This service is critical for maintaining operational safety and accessibility during winter months, ensuring compliance with federal, state, and local regulations. Interested parties must submit their capability statements and relevant information to Nancy Zeng at nancy.m.zeng.civ@army.mil by December 17, 2025, at 1:00 PM EST.
    34-Ton Break-Bulk Trailers
    General Services Administration
    The General Services Administration (GSA) is soliciting quotes for thirty-seven (37) 34-ton break-bulk trailers, specifically designed for the Department of Navy's requirements. These trailers must meet stringent specifications, including compatibility with government-owned tractors, a minimum distributed capacity of 70,000 lbs, and compliance with military and industry standards. The procurement is critical for replacing aging fleet assets and ensuring operational efficiency in transporting various cargo types. Quotes are due by December 31, 2025, at 1:00 PM EST, and interested vendors should submit their proposals via email to Ed Hodges at john.hodges@gsa.gov, including the solicitation number in the subject line.
    W91237-26-Q-A015 Fishtrap Lake Office Trailer
    Dept Of Defense
    The Department of Defense, specifically the Department of the Army through the Huntington District, is soliciting proposals for the rental of an office trailer at Fishtrap Lake, Kentucky, under solicitation number W91237-26-Q-A015. The procurement is set aside for small businesses and falls under the NAICS code 532490, which pertains to the rental and leasing of other commercial and industrial machinery and equipment. The office trailer is essential for operational support at the Fishtrap Lake site, ensuring that personnel have the necessary facilities for effective management and oversight. Interested vendors should reach out to Carrie McClung at carrie.e.mcclung@usace.army.mil or call 304-399-5291 for further details, and they are encouraged to review the solicitation and attachments available through the PIEE system for specific submission instructions.
    400-Gallon Water Tanker Trailers
    General Services Administration
    The General Services Administration (GSA) is seeking quotations for twenty (20) 400-gallon water tanker trailers as part of a small business set-aside procurement. These trailers are intended to replace aging equipment for the Department of Navy and must meet stringent Military and Society of American Engineer standards for both tactical and commercial use. The procurement emphasizes the importance of robust design features, including a 304L stainless steel tank and all-terrain capabilities, ensuring compatibility with various military and civilian tractors. Quotations are due by December 31, 2025, at 1:00 PM EST, and must be submitted electronically to John E. Hodges at john.hodges@gsa.gov. Interested vendors should also note that questions regarding the RFQ must be submitted by December 17, 2025.
    Snow and Ice Removal Services in Support of U.S. Army Reserve Center in White Plains, MD
    Dept Of Defense
    The Department of Defense, through the U.S. Army Contracting Command - New Jersey, is seeking qualified contractors to provide snow and ice removal services at the Charles County U.S. Army Reserve Center in White Plains, Maryland. The procurement includes a firm-fixed-price requirements contract with a 12-month base period and four optional 12-month periods, requiring contractors to ensure a snow and ice-free environment by clearing designated areas, including parking lots, sidewalks, and catch basins, as outlined in the Performance Work Statement (PWS). This service is critical for maintaining safety and accessibility during winter conditions at the facility, which encompasses approximately 87,930 square feet of snow removal areas. Interested parties must submit their capability statements and relevant information to Nancy Zeng at nancy.m.zeng.civ@army.mil by December 17, 2025, at 1:00 PM EST, as this notice serves as a Sources Sought and not a solicitation for proposals.