45--Supply, Deliver and Install Mini HVAC Unit, Whiske
ID: 140P8425Q0023Type: Solicitation
AwardedMay 2, 2025
$8.3K$8,300
AwardeeINFINITI SCOPE, LLC 634 SHANNON DR Chapel Hill NC 27516 USA
Award #:140P8425P0020
Overview

Buyer

INTERIOR, DEPARTMENT OF THENATIONAL PARK SERVICEPWR SF/SEA MABO(85000)SAN FRANCISCO, CA, 94104, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

FUEL BURNING EQUIPMENT UNITS (4530)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/64a5b1b59a1a4a7cb748407d44595125/view
Timeline
    Description

    The Department of the Interior, specifically the National Park Service, is seeking qualified small businesses to supply, deliver, and install a mini HVAC unit at the Whiskeytown National Recreation Area in Shasta County, California. The project involves replacing an inoperable swamp cooler with a new mini-split system, requiring the contractor to manage the removal of the old unit, installation of the new system, and compliance with environmental and operational regulations. This procurement is vital for maintaining a safe and comfortable environment for park staff and visitors, with a completion deadline of 21 days post-contract award. Interested parties must submit their quotations by April 22, 2025, with the anticipated award date set for May 5, 2025; for inquiries, contact Brenda Lewis at Brenda_Lewis@nps.gov or call 206-220-4018.

    Point(s) of Contact
    Lewis, Brenda
    (206) 220-4018
    Brenda_Lewis@nps.gov
    Files
    Title
    Posted
    B03_Wage_Determination_WHIS_Mini_HVAC_Shasta_County.pdf
    The document appears to be a compilation of government files related to Requests for Proposals (RFPs) and funding opportunities at federal, state, and local levels. Primarily, it addresses the criteria, guidelines, and objectives for potential contractors and grant applicants. Key topics include the evaluation and selection process for proposals, eligibility requirements for grants, and expected outcomes of drawn contracts or awards. Central points highlight the importance of compliance with specific regulatory frameworks, budget considerations, and timelines for project completion. Details may also include insight into project scopes, expected deliverables, and resources required. The document's structure reflects a systematic approach to understanding the framework in which federal and local proposals operate, ensuring that stakeholders are adequately informed about procedural expectations. The emphasis remains on facilitating transparency, efficiency, and accountability in the utilization of public funds for various projects aimed at improving community and government services.
    B08_Attachment_3_140P8425Q0023_52_212-3_Full_Text_(Sep_2023).pdf
    The document is an attachment to RFQ No. 140P8425Q0023, primarily concerning Offeror Representations and Certifications required for businesses seeking federal contracts. It outlines the necessary submissions for businesses to affirm their eligibility, including their status as small businesses, veteran-owned enterprises, and compliance with federal regulations regarding child labor and telecommunications equipment. The form captures essential company information, such as the business name, address, and SAM UEI. Key sections define terms related to various business classifications (e.g., economically disadvantaged women-owned small businesses, service-disabled veteran-owned small businesses) and detail the representations required for participation in government procurement processes. These include certifications about ownership, tax compliance, and adherence to ethical business practices, alongside specific compliance certifications related to the Buy American Act and restrictions against companies engaged in certain restricted operations in countries like Sudan and Iran. The document serves to ensure that potential vendors meet federal contracting requirements, promoting fair competition and ethical business practices in government acquisitions while providing a structured format for compliance verification.
    B08_Solicitation_ATT_4_Tech_Info_Form_140P8425Q0023_WHIS_Mini_HVAC.pdf
    The document outlines the Technical Information Form (Attachment 4) for the Request for Quotation (RFQ No. 140P8425Q0023) related to the supply, delivery, and installation of a mini HVAC unit at Whiskeytown National Recreation Area. It requires interested quoters to provide their business details, such as name, address, and Unique Entity Identifier (UEI), alongside a signature. Quotations should clarify whether all work will be self-performed or if subcontractors will be used, including the tasks planned for subcontractors. Additionally, quoters must list relevant past projects demonstrating experience similar to the required work, detailing project titles, contract amounts, performance periods, and reference contacts. A brief narrative outlining the technical approach for executing the project is also mandated, which will be assessed as specified in Section M.1. Overall, the document serves as a guide for businesses seeking to bid on this federal project, emphasizing the need for a clear demonstration of capability and experience in HVAC installations in a national park context.
    B08_Solicitation_Statement_of_Work_WHIS_Mini_HVAC.pdf
    The document outlines a Statement of Work (SOW) for the purchase and installation of an HVAC system at the Oak Bottom Beach Store within the Whiskeytown National Recreation Area. Acknowledging the necessity of replacing the inoperable swamp cooler, the contract tasks the contractor with various responsibilities, including the removal and disposal of the old unit, installation of a new mini-split condenser, connection to control systems, and providing training for concession staff. Key aspects of the project include a completion deadline of 21 days post-contract award, adherence to environmental and operational regulations, and specifications for utility management during work. The contractor must follow established protocols when using the site, maintain clean work conditions, and ensure noise control. A one-year warranty is required for labor, and manufacturer warranties apply for products installed. This project represents the government’s commitment to maintaining safety and operational efficiency in its facilities while adhering to required standards and regulations.
    B09_Solicitation_Amendments_Statement_of_Work_WHIS_Mini_HVAC_REVISED_0002.pdf
    The document outlines a Statement of Work (SOW) for the purchase and installation of HVAC systems at the Oak Bottom Beach Store within the Whiskeytown National Recreation Area, with solicitations made under Solicitation #140P8425Q0023. The project aims to replace an inoperable swamp cooler with a Mini-split unit to ensure a safe and comfortable environment for concessionaire staff, addressing heat and humidity risks. The contractor is tasked with removing the existing unit, installing the new system, running line sets, and connecting controls, while ensuring minimal disruption to park visitors. The work must be completed within 21 calendar days of contract award, including site clean-up, and involves coordination with utility services to avoid interruptions. Compliance with relevant regulations and safety standards is mandatory, including provisions for noise control during operations. Contractors must submit necessary project documentation and will receive a one-year warranty on labor and installation, with a commitment to environmental protection and waste recycling practices. This SOW reflects the government's commitment to maintaining operational safety and efficiency in national parks, while adhering to federal regulations in procurement.
    Sol_140P8425Q0023_Amd_0001.pdf
    The document is an amendment to solicitation 140P8425Q0023 issued by the National Park Service (NPS) for the supply and installation of a mini HVAC unit at the Whiskeytown National Recreation Area in Shasta County, California. The amendment extends the solicitation due date to April 30, 2025, and the performance period to May 23, 2025. It clarifies that the acquisition is set aside for small businesses, permitting only quotations from such entities, and outlines that the government will award a firm-fixed-price purchase order based on the most advantageous offer. The document specifies the North American Industry Classification System (NAICS) code as 238220, indicating a size standard of $19,000,000.00. Interested parties are instructed to submit their quotations and inquiries via email, adhering to specified formats and deadlines. Attached documents provide further details on the project requirements, ensuring vendors understand the necessary components and expectations for submission.
    Sol_140P8425Q0023_Amd_0002.pdf
    This document is an amendment to the original solicitation (140P8425Q0023) from the National Park Service (NPS) for the supply, delivery, and installation of a mini HVAC unit at the Whiskeytown National Recreation Area in Shasta County, CA. Amendment 0002 updates the Statement of Work, increasing the BTU requirements from 15,000 to 24,000. This acquisition is designated as a Total Small Business Set-Aside, meaning only small business concerns are invited to submit quotations, which will not be considered from larger entities. The anticipated award will be a firm-fixed-price purchase order, evaluated per the simplified acquisition procedures outlined in FAR Part 13.106. Quotations must be received electronically, including all required attachments, no later than the specified deadline. The project aims to commence performance on May 5, 2025, and conclude by May 23, 2025. Important details about the submission process, including a contact for inquiries, are outlined in the citated sections. The amendment ensures that the contract adapts to changing specifications while maintaining compliance and focus on the project's objectives.
    Sol_140P8425Q0023.pdf
    The document outlines a Request for Quotation (RFQ) for the National Park Service (NPS) at Whiskeytown National Recreation Area, focusing on the supply, delivery, and installation of a mini HVAC unit. The project aims to meet the site’s climate control needs and requires the contractor to provide supervision, labor, equipment, and compliance with safety regulations. It specifies that only small businesses can submit quotations, in accordance with a Total Small Business Set-Aside policy. Quotations are due by April 22, 2025, with delivery expected by May 19, 2025. Evaluation criteria for selecting the contractor will prioritize price, technical acceptability, relevant experience, and past performance. The RFQ includes specific clauses from the Federal Acquisition Regulation (FAR) that contractors must adhere to, ensuring compliance with federal standards. Additionally, it emphasizes the obligation for workers' compensation coverage and liability insurance. The document structures details on submission requirements, including a technical description of products offered and compliance documents, to ensure thorough evaluation. Contractors are encouraged to inspect the worksite before submitting their quotes, underscoring the government's intent to facilitate a clear understanding of project requirements. This RFQ demonstrates a commitment to maintaining high operational standards while creating opportunities for small businesses.
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